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Welcome to the Buchanan City Clerk's Page

Mission: The mission of the City of Buchanan's Clerk's office is to maintain and provide public records and provide quality services to the City Commission, city staff, and to all citizens of Buchanan. The City Clerk's Office is dedicated to service excellence in an efficient, effective, and professional manner. 


Contact Information for the City Clerk:  
Barbara Pitcher, Buchanan City Clerk
Buchanan City Hall
302 North Redbud Trail
Buchanan, MI 49107
Phone:  (269) 695-3844  Extension 17
Fax:  (269) 695-4330


City Clerk FAQs:

How do I know what’s on the City Commission Meeting Agenda?

The Agenda is posted in the cabinet by the entrance to City Hall the Friday before a Monday Meeting. It is also posted on this website under "Agendas & Minutes". 


When are City Commission Meetings?

Meetings are normally held on the 2nd and 4th Monday of each month starting at 7:00 p.m. at Buchanan City Hall. City Hall is located at 302 North Redbud Trail, Buchanan, MI 49107.  All City Commission meetings are open to the public and we encourage all city residents to attend. 

PLEASE NOTE: Effective March 24, 2020 the Commission of the City of Buchanan in compliance with the Open Meetings Act, Public Act 267 of 1976, as amended, MCL 15.261 to 15.272, and the temporary suspension of section 3 of the OMA, MCL 15.263 by State of Michigan EO 2020-154, hereby gives notice of commission meetings to be held electronically in order to protect the health and safety of our community due to the novel coronavirus (COVID-19) indefinitely.

Join Meeting via Computer https://zoom.us/j/2435931819     Meeting ID: 243 593 1819

Join Meeting via Mobile Phone +16465588656,,2435931819#

Join Meeting via Land Line Telephone +1 646 558 8656      Meeting ID: 243 593 1819


What do I have to do to run for the City Commission?

All citizens wishing to become a City Commissioner must be 18 years of age, a registered voter and live within the City limits of Buchanan. Nominating Petitions must be circulated and endorsed by a minimum of 6/maximum of 20 registered voters from Buchanan and filed with the City Clerk no later than 4:00 p.m. on the fifteenth Tuesday before the November General Election. Nominating Petitions can be obtained from the City Clerk. There is a City Election every even year on the first Tuesday following the first Monday in November. You must also file an Affidavit of Identity and a Statement of Organization. The Clerk will assist you through this process. Nominating Petitions can be obtained from the City Clerk (Please call to find out the release date).  There is a City Election every even year held on the first Tuesday following the first Monday in November. You must also file an Affidavit of Identity and a Statement of Organization. The Clerk will assist you through this process.


Where do I get a Peddler’s/Solicitors License and how much are they?

When you are going to be selling door-to-door you must request a License through the City Clerk or from the Chief of Police. Both must sign the Peddlers or Solicitors License. Fees are $6.70 per day, $13.50 per week or $33.50 per month. However, United States Veteran’s (with proof) are exempt from the fee. Click Here for Peddlers or Solicitors License.


How does my organization put information on the Public Broadcasting Channel 17?

Submit the written information to the City Clerk either in person at City Hall, by mail at City Hall (see address at bottom of this page), by fax at 695-4330 or email the City Clerk. Information is reviewed for content and may be edited. In addition, the City maintains a very active Facebook page and your event can be featured there.  Please let us know how we can help you publicize your community event.


Where do I go to transfer grave spaces?

The Cemetery Supervisor can assist with a Deed Transfer and can be contacted at 695-3971 or the Clerks Office can assist you. The cost of a Deed Transfer is $25.00. Call 695-3844, stop by City Hall-302 N. Redbud Trail or email the City Clerk.


Is there a Notary at City Hall?

Yes, the Clerk is a Notary and there are other Notaries at City Hall. The fee is one dollar ($1.00) per signature.