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October 9 2017 Minutes

October 9, 2017
The Mayor called the Public Hearing to order at 7:00 p.m. and invited public comments on an ordinance amending the City of Buchanan Zoning Ordinance; Article III-definitions and use of terms; Article X – C-2 Commercial District; Article XII I-1light Industrial District; Article XIII I-2 Heavy Industrial District; Article XVIII Special Provisions: Article XXIII Nonconforming uses, buildings and lots; Article XVII general provisions.
Patricia Moore, 201 Terre Coupe commented on 18.10 letter C., that it is very vague and needs more detail; what the surrounding area is and should be taken under consideration.
Cindy Benson, Cecil Street responded to Moore that letter C. is to consider neighborhoods and protects neighborhoods.  She supports the ordinance as sent over.
Bill Marx stated that he owns a building in the C-3 district.
After Commission discussion about other information, Commissioner Dale Toerne said he would not be in attendance to the 23rd meeting as he would be on vacation.  Moore moved, seconded by Cole to continue the Public Hearing to Monday October 23, 2017 at 7:00 p.m. due to receipt of new information. Roll call vote carried unanimously.

The regularly scheduled meeting of the City Commission was held at City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, October 9, 2017 and was called to order at 7:04 p.m. by Mayor Hess directly following the public hearing.
The Mayor led the Pledge of Allegiance. Pastor Joseph from the Salvation Army gave the Invocation. 
Rick Paniagua and Mark Passerini from Om of Medicine in Ann Arbor explained they plan on applying for a cannabis license in several areas including Buchanan (they currently have a marihuana business in Ann Arbor for 8 years).  He distributed a brochure for their Downtown Business Presentation for the Hometown Video building, corner of Front Street/ Days Avenue.  Passerini explained the current business in Ann Arbor that is right downtown Ann Arbor on Main Street.  He explained the benefits they provide and stated they have worked with Michigan University to establish a four year Medical Cannabis Program.  Questions were shared with Commissioners and Passerini responded.  Each agreed they would like to continue the conversation with the City. 

Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, Zoning Administrator Debra Patzer and Clerk Gladys Bybee                               
Guests/Visitors present:   Buchanan Area Recreation Board (BARB) member Brittney McBain along with 19+ visitors

The Mayor announced the Rules of Meeting Procedures; and urged citizens to take one of the City Manager cards and contact him with issues prior to bringing them before the Commission at a meeting.  Norma Ferris, Oak Street, asked if items could be explained clearly and wanted a copy of the Media Director Contract. 

Cole moved, seconded by Moore to approve the Consent Calendar as presented. Roll call vote carried unanimously. 
•    Agenda
•    Minutes: Regular scheduled meeting, September 25, 2017
•    Checks 75615 to 75707 in the amount of $335,942.48
•    Budget Amendment, Local Streets, Routine Street maintenance in the amount of $30,000 for road chip and seal repairs from Berrien County Road Commission

Brittney McBain distributed information and announced Make a Difference Day.  She explained they would be doing three, three hour projects; sealcoating RAM driveway, cleaning out Ravish and Kathryn Park, and they will also be selling t-shirts to help fund the projects. 

Manager Marx requested to seek Media Director Services from Michigan Marketing Network/Evan Powell in an amount of $7,200 and approve a budget amendment for media enhancements to cover this cost and create a $2,800 communication budget line to support this media outreach project for the next six months.  Manager Marx explained the need/desire to reach out to the Community with Channel 17 and utilize YouTube for the benefit to have better communication with the public. After shared discussion, Moore moved, seconded by Toerne to approve the request and recommendation.  Roll call vote carried unanimously.  

Zoning Administrator Deb Patzer explained the changes to draft 5 as presented.  She explained the changes in detail that is now “draft 5 with proposed changes” that was made available to Commissioners.  The Mayor noted that LARA is the Licensing and Regulation Agency with the State of Michigan.  Vigansky announced the published number of deaths caused by other means with zero for marihuana, he supports the legislation.  Hess announced a business will have to follow the procedure and City will have to implement the ordinances as approved. Toerne said he has done a lot of research and is ready to vote. The clerk recommended that they wait on a final vote for two weeks (October 23) that would allow all a chance to review the proposed changes and an opportunity to comment at the continued public hearing.  Vigansky moved, seconded by Cole to introduce draft 5 with proposed changes, thanked the Plan Commission for their recommendation; refer it back to them as changed and to consider it for adoption on Monday October 23rd.  Roll call vote carried unanimously. 

Commissioner Vigansky asked that the Winter Thrill on the Hill event be stopped because it is expensive and the weather is unstable.  He believes it is not a program the government should be involved in and should be cleaning streets and storm drains.  Moore explained that the idea was brought back from a state conference where another City was doing the same thing, it was initiated as a ten year program to raise funds for the City Parks and the costs are already paid for, so this will be the second year for profit.  Toerne believes it is in the black so it is a beneficial program for the Parks.  Cole supported the “family event”.  Vigansky rebutted that labor costs for City employees amounted to $21,000 dollars and that does not count the use of City equipment.  He also asked that Commissioner Moore step down from being the Chairperson on the BARB as Commissioners should not be a chair on any board. He made a motion to stop the event.  No second was heard. 

The City Manager distributed copies of invoices and explained the $14,000 vehicle repair for two snow plow dump trucks to Best One Tire Service.  His other comments included confirmation that Thrill on the Hill worker costs is significant, but the outcome of the event is considered positive.  He introduced Evan Powell who has worked on several projects for the City and Powell explained his media program that he wants to produce a seamless marketing and promotion of the City.
Commissioner’s comments included thanks to the Planning Commission members in attendance; welcome back to City Manager; recycling day at the Landfill for the residents of Berrien County; Ordinance for MM will be an ongoing project; pleased for public participation in the government; because of Thrill on the Hill a couple bought property and is now involved in Buchanan; presented a MM brochure acquired at a previous meeting; Friends of Oak Ridge Cemetery are working with Powell on a history; Tin Shop Theatre having square dance Saturday night; attended the 5k Trail run and thanked all that assisted; the Trail has enhanced work stations; and clarification that the Promise is not paid for with tax dollars.

Cole moved, seconded by Vigansky to adjourn the meeting at 8:33p.m. Voice vote carried unanimously.

_______________________                 _____________________________________
Gladys M. Bybee, City Clerk                       Brenda J Hess, Mayor

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