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November 27 2017 Minutes

November 27, 2017

The regularly scheduled meeting of the City Commission was held at City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, November 27, 2017 and was called to order at 7:00 p.m. by Mayor Hess.
The Mayor led the Pledge of Allegiance. Minister Nate Babcock gave the Invocation. 

Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    Zoning Administrator Debra Patzer, Treasurer Juli O’Bryant, Public Services Director JT Adkerson, Assistant Police Chief
                                         Tim Ganus, and Clerk Gladys Bybee                               
Guests/Visitors present:    Plante Moran Auditor Kenley Penner along with 30 visitors

Norma Ferris, Oak Street asked that the Commission talk about items on the agenda 
Vigansky moved, seconded by Toerne to approve the Consent Calendar as presented. Roll call vote carried unanimously. 
•    Agenda
•    Minutes: Regular scheduled meeting, November 13, 2017
•    Checks 75916 to 75975 in the amount of $85,937.59

O’Bryant reported on Winter tax due date, City of Buchanan Michigan and Thrill on the Hill Facebooks, accepting credit and debit cards along with having your utility bill emailed, and availability of e-newsletter. Commissioner Vigansky asked about money spent to purchase a snow pusher. O’Bryant confirmed February 2016; DDA paid $3,000 and the remainder was paid from major and local streets.  Adkerson said that front end loader was sold and the snow pusher went with it as it was replaced.  

The Mayor acknowledged Plante-Moran Auditor Kenley Penner who presented the 2016-2017 Financial Audit.  Penner thanked the Commissioners and praised the financial department of the city.  The Financial Statements were delivered with packet on Friday and he distributed the Audit presentation to the City Council for year ended June 30, 2017.  He explained the booklet in detail and answered questions from Commission and noted the City spent less than what was budgeted.  Penner did caution the Commission about the water and sewer fund as expenses were higher than revenue.  He confirmed the pension fund is now a fully funded plan that will improve bond rating. Greetings were shared. 

Patzer reported on the Memorandum regarding Protest Petition: Medical Marihuana Protest Petition – C-3 District as received at November 13, 2017 meeting but not reviewed for the record.  She stated there were not enough valid signatures on the Protest Petition, thus the City Commission could pass the Zoning Amendment for Medical Marihuana by a simple majority.  She explained in detail. 

Commissioner Vigansky asked to discuss Boards’ and Committees’ Meetings and Memberships; would like to have updated rosters, receive current minutes, start videotaping the landfill meetings again, information about unofficial committees/boards and is strongly opposed to a Commissioner presiding over a committee/board.  The Mayor stated it is discussion and investigation about trees on a Tree Board and is not an official board currently.  Commissioner Moore stated all boards are only recommending boards and have 5 year plans that are approved by the City Commission.  The Mayor confirmed that she will work with the Clerk on getting up-to-date minutes and rosters.

Don Ryman, W. Front Street was concerned about rumors of demolition of Meyers-Rough house on Main Street and to give the Buchanan Preservation Society (BPS) time to try and find a way to assist in preserving the 150 year old building.  He gave details of how the BPS tried to purchase the house.  Ryman asked for the Commission to issue a six month moratorium on the demolition of the house.  Randall Peart, W Chicago Street opposed knocking it down to put up a parking lot as it appeared to have a good roof and only looks cosmetically challenged.   
David Bennack, Kalamazoo announced he would be running for Congress in the 6th District and presented his platform.
Jennifer Florey, W Dewey Street supports saving the Meyer-Rouch house and opposes demolition.
Lisa Wineberg, W. Fourth, asks what the costs would be to rebuild the house compared to what the owner will be bringing to the community.
Michael Roland, Tulip Tree Lane supports the moratorium. He has looked at the house and believes that all should work together and come to a solution for rebuilding the house. 
Jeremy Frame, owner of 212 Main Street and adjacent business owner had pictures available.  He explained there was no plumbing, electrical, foundation crumbling, etc. He wishes to expand and grow his business and asks why hasn’t something been done before now.
Daniel Florey, W Dewey Street supports saving the house.
Kelly Leasch, Able Road, supports the new owner and demolition of the house for safety reasons.  She supports Jeremy Frame as he is of good character, helps the community and she opposes the slanderous comments on facebook about Mr. Frame. 
Steven Lentsch, Cayuga is interested in starting adult softball league and wishes to use Fisher and Russell fields at McCoy Creek Recreation Area. Commissioner Moore invited Lentsch to the meeting and the Mayor asked for contact information.
Tim Ganus invited the Commissioners to participate in the upcoming Shop with a Cop event and explained that 13 youth would be taken to Walmart to pick out presents.  All money is donated, not City money. Donations accepted for the program for next year.
Randall Peart, W Chicago stated he suggested to BARB years ago developing disc golf facilities out by where the pump houses are by DPW.  Commissioner Moore reported that she believes it is in the 5 year plan, and BARB would support the project when there is a group that champions it to carry it forward.   

With the absence of the City Manager, Patzer responded to Commissioner Vigansky’s zoning questions that the Code Enforcement Officer has logs of letters sent to homeowners for building violations within the City.  Assistant Police Chief Ganus confirmed there are logs that could be available through the Police Department.

Commissioner’s comments included thanks to the Chamber of Commerce for the Holiday Lighting and Christmas Parade, Motocross International races at Redbud TNT in 2018, glad attendance has increased at City Commission meetings, Tin Shop Theatre performances, holiday wishes, and upcoming Buchanan Area Ministerial holiday event. The Mayor read a letter from Friends of McCoy’s Creek Trail Committee with a list of their accomplishments this year and personally thanked them.  She also thanked the public for speaking at the podium.

 Cole moved, seconded by Toerne to adjourn the meeting at 8:34 p.m. Voice vote carried unanimously.

__________________________                   _____________________________________
Gladys M. Bybee, City Clerk                             Brenda J Hess, Mayor

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