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May 22 2017 Minutes

City Commission Minutes
May 22, 2017
  7:00 p.m.

I.    Call to Order
    Mayor Hess called the Meeting to order at 7:00 p.m.
    
II.    Roll Call
Members present: Brenda Hess, Dan Vigansky, Dale Toerne
Members absent:  Patricia Moore, Carla Cole
    Staff present:    City Manager Bill Marx, Zoning Administrator Debra Patzer, WWTP
                             Operator Bill Housand, Recording Secretary Mandi Schanick
Others present:    Miss Buchanan Andrea Bair, 1st runner up to Mr. Blossomtime Dylan  
                             Catalano, Norma Ferris, Alan Robandt, Sherrie Daniel, and 8 guests

III.    Public Comment – Agenda Items only: none
    
IV.    Approval of Consent Calendar: Hess moved, seconded by Toerne to amend the Agenda adding Acknowledgement of Miss Buchanan and First Runner up to Mr. Blossomtime. Roll call vote carried unanimously.

    Vigansky moved, seconded by Toerne to move Approve Checks 74742 to 74815 in the amount of $200,711.05 to New Business item D.  Roll call vote carried unanimously.

           Vigansky moved, seconded by Toerne to approve the Consent Calendar as Amended. Roll call vote carried unanimously.  

V.    Presentation of Keys to the City Mayor Hess introduced 1st runner up to Mr. Blossomtime, Dylan Catalano and Miss Buchanan Andrea Bair while presenting their keys to the City. Miss Buchanan and 1st runner up to Mr. Blossomtime Dylan Catalano expressed their honor to be able to represent their hometown.  

VI.    Reports by: Department, Committees, Boards: none

VII.    Unfinished Business: none
    
VIII.    New Business 
    A. Consider Resolution 2017.05/___ Calling a Public Hearing to vacate the undeveloped alley that is adjacent to Lots 9, 10, and 11 of English and Holmes addition as recorded in Liber 1342 page 1038 of Berrien County Records: Debra Patzer explained that the City had received a petition from resident at 601 River Street who asked that the City vacate undeveloped alley that runs in the rear of his property along the property line. Patzer requested that the Commissioners approve of the public hearing to be held in 4 weeks. The property owners would be notified.  Once the alley is vacated the County will be notified and the alley will be split, half will go to the property owner on the North and the other half to the property owner on the South. Vigansky clarified that the alley is City Property now, and has been tied up with the Desenberg Law Suit for approximately 5 years.  Toerne moved, seconded by Vigansky to approve Resolution 2017.05/__, Calling a Public Hearing to vacate the undeveloped alley that is adjacent to Lots 9, 10, & 11 of English and Holmes addition as recorded in Liber 1342 page 1038 of Berrien County Records.  Roll call vote carried unanimously. Resolution 2017.05/155 declared adopted.

    B. Consider opinion or advice of any local non-compliance issues on the application for a new SDM license issued under 436.1533(7); New Gas Pumps to be issued under MCL 436.1541(6) 5’ (inside) for Hilltop Marathon L.L.C., 711 E Front Street: City Manager explained Marathon uptown across from Hilltop has applied for the application to be able to sell beer and wine.  Marx has no hesitation in giving a positive comment for the liquor application.  Marx explained that they are not asking for gas pumps, only this is how the state words the application for Gas Stations.  Toerne moved seconded by Vigansky to approve opinion or advice of any local non-compliance issues on the application for a new SDM license issued under 436.1533(7); New Gas Pumps to be issued under MCL 436.1541(6) 5’ (inside) for Hilltop Marathon L.L.C, 711 E Front Street. Roll call vote carried unanimously. 

    C. Acknowledge Emergency Expenditure for Mill Pond Lift Station slide rails that pulls pumps up and down repairs: Bill Housand explained this was slated to be done next year in the July 1 budget.  Steel work installed 1983 or 1984.  All steel has rusted apart pretty badly.  On Friday pulling pump and the one of the rails let go, every station runs with two pumps, Mill Pond Lift Station is now limited to one.  Housand asked for authorization of emergency expenditure to get the lift station back in business.  Vigansky moved, seconded by Toerne to Approve Emergency Expenditure for Mill Pond Lift Station slide rails that pumps up and down repairs. Roll call vote carried unanimously.

    D. Approve Checks 74742 to 74815 in the amount of $200,711.05: Vigansky questioned MML $4100.00 and what we’re getting for that fee. Marx explained that Michigan Municipal League is our voice in Lansing and is an organization that most Cities and Villages reach out to for support.  They supply trainings to us and are politically active, being voice through our legislature.  95% of Cities and Villages in the State participate in this organization. Vigansky questioned the check of $20,000.00.  Marx explained that this is a nest egg for the Mill Alley.  Money is set aside for the work to be done on this project.  

IX.    Public Comments: 
Sherrie Daniel, chairman of the DDA requested that street closure requests to be approved through the DDA before the Commission approve.  As a business owner it is aggravating when customers cannot get to the Businesses on the streets that are closed.  Loosing DDA Director, Debra has done an excellent job.  Daniel recommended that the commissioners keep the DDA Director different from the Chamber.  Daniel offered her opinion on what she wants from a DDA Director.

Norma Ferris questioned if the Escape Room at the Ross Sanders building will have changing tables.  Mayor Hess described the Escape Room activities and stressed that this is an adult only activity.

Alan Robandt, speaking on behalf of the Preservation Society, is opposed to the lease approved at the last meeting for the Ross Sanders House and that they were not aware of the lease.  There was discussion of the money and details of the lease.   

X.    City Managers Comments: Marx pointed out the excellent job at Fireman Memorial, Fire Department receiving oxygen masks for pets, Fire Department being out painting all fire hydrants, Code Enforcement out for requesting property owners to mow lawns, and discussion of Feed Mill. 

XI.    Commissioners’ Comments: Vigansky questioned about the Feed Mill mortgage. Marx 
responded that the owners are currently in good standings with their mortgage at this time, further discussion followed of grain and farmers involved with the closing of the mill. Vigansky commented on all the entry ways of the City were overgrown. Toerne made additional comments of the Feed Mill with taxes and Mortgage, acknowledged Debra Patzers’ outstanding job for the DDA Director, Thanked personal friends for coming to the Commission Meeting.  Mayor Hess spoke on the activities and ideas for the youth of the City, and explained the City Tree Memorial Program.

Toerne moved, seconded by Vigansky at 7:44 pm to go into closed session to review minutes from Closed Session 5-16-17. Voice vote carried unanimously. 

XII.    Closed Session: to review minutes from Closed Session 5-16-17


There being no further business, the meeting was adjourned at 7:45pm. 

Respectfully Submitted,

__________________________________        ____________________________________
Mandi Schanick, Recording Secretary                   Brenda Hess, Mayor
 

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