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May 16 2017 Special Meeting Minutes

TUESDAY, MAY 16, 2017

A Special Meeting of the City Commission for the City of Buchanan was scheduled at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Tuesday May 16, 2017 at 8:00 p.m.  The Mayor called the meeting to order at 8:00 p.m. The Mayor led the Pledge of Allegiance.

Members present: Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Dan Vigansky
Members absent:  none
Staff present:        City Manager Bill Marx, WWTP Operator’s Jason Williams and Bill Housand, Zoning Administrator Debra Patzer, and Clerk Gladys Bybee
Guests/Visitors present:   11 visitors

Cole moved, seconded by Moore to approve the Consent calendar as presented.  Roll call vote carried unanimously.
•    Agenda

Marx explained the proposed Ross Sanders House lease in detail and discussion/questions were shared with Commission regarding monthly rental fee, inclusion of utilities, opportunity for startup business, Preservation Society concerns, and renegotiation in six months.  Toerne moved, seconded by Cole to approve the Lease between the City of Buchanan and Midwest Escapes, LLC. that would allow a portion of the Ross Sanders House to be used by Midwest Escapes, LLC to offer physical escape room adventures over the next 12 month period.  Roll call vote carried by majority. YEA: Cole, Hess, Moore, Toerne.  NAY: Vigansky.         

Williams reported the prior process to obtain bids with none received.  He explained the difference between the quotes and answered questions from the Commission. Williams noted five days to a week for installation.  Vigansky moved, seconded by Cole to approve Wolverine Electric to do the installation in the amount of $13,876 and with the City buying the panel from Gasvoda in the amount of $24,471 to complete the installation of the new electrical panel for the Glaser Street Lift Station.  Roll call vote carried unanimously.

Marx reported draft 2 (26 pages) of a medical Marihuana Ordinance at their places tonight for them to review.  Patzer summarized the draft proposed and answered questions from the Commission.  Each Commissioner gave their opinion. Moore called a point of order for the Mayor to recognize the person before they speak.  The Manager confirmed that it would be presented at a later date after Attorney review, changes and questions answered that were brought up this evening.  Commissioner’s asked for an electronic copy of the draft ordinance.  

Marx explained the renewal of the Spicer Contract and the document was passed around for review.    Moore moved, seconded by Cole to approve the Spicer contract allowing them to assist us with maintaining our MS4 ground water and waste water operating permit in the amount of $917.92.  Roll call vote carried unanimously.

Moore moved, seconded by Toerne to go into Closed Session at 8:58 p.m. to discuss an Employee Personnel Matter as requested by employee Jason Williams and also include Bill Housand in the closed session. Roll call vote carried unanimously.

The Mayor reconvened the meeting at 9:24 p.m.

Cole moved, seconded by Moore to adjourn the meeting at 9:25 p.m. Voice vote carried unanimously.

____________________________            ____________________________
Gladys M. Bybee, MMC,CMMC            Brenda J Hess, Mayor
City Clerk                           

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