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March 13 2017 Minutes

March 13, 2017
The regularly scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, March 13, 2017 and was called to order by Mayor Hess at 7:00 p.m.
The Mayor led the Pledge of Allegiance.   Pastor Lyndon Azuna gave the Invocation.
Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, Fire Chief Mike Adams, Firefighter’s Joe Scanlon IV, Chris Geisler, and John Poehner, Water 
                                         Operator Craig Miller and Clerk Gladys Bybee                               
Guests/Visitors present:   Southeast Berrien County Landfill (SEBCL) Director Sonny Fuller along with 15 visitors

Vigansky moved, seconded by Toerne to amend the Agenda to include C. Southeast Berrien County Landfill to VI. Reports by.  Roll call vote carried unanimously.  Moore moved, seconded by Toerne to approve the Consent Calendar as amended.  Roll call vote carried unanimously. 
•    Agenda as amended
•    Minutes: Regular scheduled meeting, February 27, 2017; Annual Planning Summary, February 18, 2017; and Public Forum Summary, February 20, 2017
•    Checks 74357 to 74447 in the amount of $248,508.97
•    Proclamation in Observance of May 7 to May 13, 2017 as Drinking Water Week

Fire Chief Mike Adams explained the Standard Operating Guidelines amendment for the Fire Department in detail.  Geisler distributed some specifications for three possible Medical First Responder vehicles and explained that one will be needed in the future at the Fire Department to replace the 1994 van.  Vigansky asked about a Fire District between Townships of Bertrand and Buchanan and the City of Buchanan. Adams replied that he, in the past, has met with the other Fire Chief’s and they are open to the idea in the future.  Marx explained the higher expenses with personnel for a District FD. 

Miller explained National Drinking Water Week, the first week of May and Schools in the District are willing to do an activity.  Manager Marx says a weeklong educational process for the community that would enhance our Wellhead Protection Program.  The Mayor read the Proclamation for Drinking Water Week and presented it to Miller.  

Fuller reported on the smell from the Landfill and explained they are working diligently to eliminate some of the odor.  He explained in detail the methane causing the smell; possibly caused by 16 capped gas wells being installed in January. He anticipates relief in the smell within a couple months. Discussion was shared with Fuller and Commission. It was noted Scholarships are also available through the Landfill.

Marx explained that no sealed bids were received by the bid opening date (03/09/17) for the two surplus 2008 Eldorado Dial-A-Ride buses.  However, he received four sealed bids as of today.  After deliberation, Toerne moved, seconded by Moore to extend the bid through Thursday March 16 at 10:00 a.m. with the City     Manager to award the bid to the highest bidder as suggested. Roll call vote carried unanimously.

The Manager reported the miscommunication with the State and suggested the two, 2008 Eldorado Dial-A-Ride buses be declared as surplus equipment and disposal by accepting 
sealed bids until March 9, 2017 at 3:00 p.m.  Vigansky moved, seconded by Moore to declare the buses as surplus equipment and accept sealed bids until March as suggested by the Manager. Roll call vote carried unanimously.    

Toerne moved, seconded by Cole to approve the Amendment to Buchanan City Fire Department Standard Operating Guidelines 3.12 as presented and recommended earlier by Fire Chief Mike Adams.  Roll call vote carried unanimously.

After explanation from Marx, Cole moved, seconded by Moore to give no comment on the application or advise of any local non-compliance issues for Lehman’s Orchard, L.L.C. RID #868302 Reference/Transaction: Add space and new Sunday sales permit (PM) located at 204 N. Redbud Trail. Roll call vote carried unanimously.

Andrea van der Laan, Ottawa Court offered a larger venue (School) for the next meeting. Listen to the constituents of City before voting on the medical marijuana. Kathy Kay, Third Street agrees with Doctor van der Laan and opposes medical marijuana.  Vanessa Burns, Front Street said Vigansky is very rude.  Jeannie Harris, Bluff Street asked the Commission for a study to check into why there have been three heroin deaths and drug raids within five streets in past two years. Pamela Sten, W Fourth Street asked about the seminar the Commissioners were going to. Toerne, Patzer and the Mayor attended one and the Mayor would be attending another one coming up. Toerne reported that they explained the law more in depth.

City Manager reported the Ross Sanders house is being remodeled by City workers and hopes to see draft of lease for “Escape Room” with the Haunted House this week; Garden Club’s request to move forward with an idea to beautify the gray metal electric control panel; and tree issues due to heavy winds. 

Commissioner’s thanked the Firefighters, commended BARB on their Five Year Plan and gave brief comments.

Cole moved, seconded by Moore to adjourn the meeting at 8:39 p.m. Voice vote carried unanimously.

______________________                 _____________________________________
Gladys M. Bybee, City Clerk                        Brenda J Hess, Mayor


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