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June 12 2017 Minutes

 CITY OF BUCHANAN COMMISSION MINUTES
 June 12, 2017
    
The regularly scheduled meeting of the City Commission was held at the Tin Shop Theatre, 108 S. Roe Street, Buchanan, Michigan Monday, June 12, 2017 and was called to order by Mayor Hess at 7:00 p.m.
The Mayor led the Pledge of Allegiance.   Pastor Edwin Brinklow gave the Invocation.

Mayor Hess thanked the Fine Arts Council for invite and Alice Kring for scheduling the short performance.  Kring introduced performers and they performed a few songs from the musical play “We the People”.

The meeting resumed at 7:40 after meeting set-up.

Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Daniel Vigansky                                        
Commissioners absent:    Dale Toerne
Staff present:                    City Manager Bill Marx, Zoning Administrator Debra Patzer,
                                         and Clerk Gladys Bybee                               
Guests/Visitors present:   Fine Arts Council Secretary Alice Kring, Cast of “We the People” performers along with 9 visitors

Alan Robandt, Front Street asked that the Commission not vote on the DDA Budget as the DDA Director resigned and the Chairwoman is retiring.

Moore moved, seconded by Cole to amend the Consent Calendar by adding F. Excuse Carla Cole and Patricia Moore from the May 22, 2017 Meeting under the Consent Calendar, E. Emergency Repair to the HVAC (Heating and Cooling) System at City Hall under New Business and move *E. Introduce Ordinance per Charter Section 7.3 for an Ordinance to amend the City of Buchanan, Michigan Code of Ordinances Chapter 106, Vegetation Article II. Trees, Division 1. Generally, Section 106-26. Definitions by Adding Vegetation; Amending Division 2. Municipal Arborist, Section 106-41, Duties; and Division 3. Permits, Section 106-56, Planting and Maintenance from the Consent Calendar to F. under New Business.  Roll call vote carried unanimously. Moore moved, seconded by Cole to approve the Consent Calendar as amended.  Roll call vote carried unanimously  
•    Agenda
•    Minutes: Regular scheduled meeting, May 22, 2017
•    Checks 74816 to 74926 in the amount of $225,721.72
•    2016-17 End of Year Budget Amendment

Due to the absence of President Samantha Blevins, Alice Kring reported on the Tin Shop Theatre; Buchanan Area Fine Arts Council (BAFAC), thanked all for allowing the earlier presentation and she announced future performances at the Tin Shop Theatre.  Kring answered questions from Commissioners. Commissioner Moore, who is the representative on the Fine Arts Board, stated the Theatre has a significant Impact for Buchanan Community involvement.   

Patzer announced the Community Development Block Grant (CDBG) Program the City was involved in the 1980’s and she explained we were unable to accomplish utilizing the program. She stated that Sate has mandated the funds be turned back in. Discussion and explanation was shared with Commission, Patzer and City Manager.  Cole moved, seconded by Moore to return the unused Community Development Block Grant (CDBG) Revolving Loan Funds in the amount of $78,897.42 to the State of Michigan Economic Development Council (MEDC).  Roll call vote carried unanimously.    

Patzer reported that the DDA voted on the budget at their previous meeting and noted the importance of approving this budget and they may amend it in the future. Discussion was shared with Commission, Patzer and City Manager.  Moore moved, seconded by Cole to approve the FY 2017-2018 DDA budget as approved by the DDA at their Monday, May 11, 2017 meeting. Roll call vote carried by majority. YEA: Cole, Hess, Moore. NAY: Vigansky. 

Marx explained the quote to purchase and use of the UV lamps and reported employees are confident the new lamps are the way to go.  Vigansky moved, seconded by Moore to approve purchase of UV lamps at the Wastewater Treatment Plant from American Air & Water Inc. in the amount of $4,273.88.  Roll call vote carried unanimously.
   
Marx explained the 11 properties that are in tax foreclosure.  After questions and discussion, Vigansky moved, seconded by Cole to approve the Demolition of Foreclosed Properties located at 128 Elizabeth, 503 Arctic, and 316 Fulton as recommended by City Manager and Building Inspector.  Roll call vote carried unanimously. 

Marx explained the air conditioning unit breakdown at City Hall and the repairs that are needed.  Vigansky moved, seconded by Cole to approve the emergency repair to the HVAC System at City Hall purchase not to exceed $11,000 as recommended. Roll call vote carried unanimously. 

Marx asked Patzer to distribute a draft of the ordinance amendment and he explained that requests have been received from residents to plant in the tree lawn, thus the reason for the amendment.  After discussion, Moore moved, seconded by Cole to Introduce Ordinance per Charter Section 7.3 for an Ordinance to amend the City of Buchanan, Michigan Code of Ordinances Chapter 106, Vegetation Article II. Trees, Division 1. Generally, Section 106-26. Definitions by Adding Vegetation; Amending Division 2. Municipal Arborist, Section 106-41, Duties; and Division 3. Permits, Section 106-56, Planting and Maintenance.  Roll call vote carried unanimously. 

Norma Ferris, Oak Street asked if the City Center restrooms could be open for groups walking the Trail, Marx replied he believes they are open and closed daily by the PD.   Alice Kring confirmed that Buchanan Area Ministerial Association (BAMA) National Day of Prayer will be using the Common. 

City Managers comments included items from weekly briefing, upcoming events, fire hydrant damaged by hit and run vehicle, continued smoke testing, Firefighter’s painting fire hydrants, and discussion of ongoing Pears Mill, Common and Ross Sanders House projects.  

Commissioner’s announced upcoming events, thanked performer’s, wished good luck to DDA, asked about status of medical marihuana ordinance, take caution of pedestrians due to summer events downtown, and gave brief comments. The Mayor explained her Youth Advisory Council for good fun things for youth to do and introduced Brandon Cook, one of its members.  

Cole moved, seconded Vigansky by to adjourn the meeting at 8:52 p.m. Voice vote carried unanimously.

_______________________________            _____________________________________
Gladys M. Bybee, City Clerk                                   Brenda J Hess, Mayor
 

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