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July 10 2017 Minutes

July 10, 2017
The Mayor called the Public Hearing to order at 7:00 p.m. and invited public comments on the proposed ordinance to amend the City of Buchanan, Michigan Code of Ordinances Chapter 18, Businesses by adding Article III, Medical Marihuana Facilities and to authorize and regulate the establishment of Medical Marihuana Facilities pursuant to the medical marihuana facilities licensing act being public act 281 of 2016.
Downtown business owner and resident, Alan Robandt asked that the Commissioners allow dispensaries in the “downtown” area.  Cindy Benson, Lake Street filed written questions/concerns about the ordinance with the City Clerk this evening and the Clerk distributed Ms. Bensons written concerns/questions while all reviewed.  Commissioner Toerne asked Cindy Benson to come to the Planning Commission meeting the next evening.  Dan Vigansky, Detroit St. said he was being slandered by Ms. Benson’s written comments of coercion between himself and a downtown property owner.   Hearing no other verbal comments or receipt of any written correspondence, the Mayor adjourned the Hearing at 7:06 p.m.

The regularly scheduled meeting of the City Commission was held at City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, July 10, 2017 and was called to order directly following the public hearing by Mayor Hess at 7:06 p.m.
The Mayor led the Pledge of Allegiance.  Pastor Lyndon Azcuna gave the Invocation. 

Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, Zoning Administrator Debra Patzer,
                                         and Clerk Gladys Bybee                               
Guests/Visitors present:   Monroe Lemay, Executive Director Buchanan Senior Center and Randy Hendrixson, Executive Director Chamber of Commerce along with 11 visitors

Moore moved, seconded by Toerne to amend the Consent Calendar by correcting the appointment of Brenda Hess to the Board of Review to fulfill vacated term through “2019” instead of 2021 and include item B. Acknowledge Scribner’s Error on Ordinance 2017.06/403 under VII. Unfinished Business. Roll call vote carried unanimously. Cole moved, seconded by Toerne to approve the Consent Calendar as amended. Roll call vote carried unanimously.
•    Agenda
•    Minutes: Regular scheduled meeting, June 26, 2017
•    Checks 75006 to 75104 in the amount of $308,345.32
•    Accept Resignation from Carla Cole from the Board of Review
•    Appoint Brenda Hess to the Board of Review to fulfill vacated term through 2021 2019
•    Street Closure for Front Street and Johnson Court for Thrill on the Hill
Executive Director Lemay apologized for not being in attendance at last meeting and distributed the Buchanan Area Senior Center Annual report and other documents.  She thanked her staff, board and volunteers and explained the operations of the Senior Center.  She announced an open position on the Board with an election this year and explained the brochures while all reviewed.  She asked for discussion to install signage to slow traffic down on Rynearson and install a sidewalk/walkway between the Senior Center and Metea Court.  Discussion was shared with Director, Manager and Commission.   

Executive Director Hendrixson distributed brochures and explained while all reviewed.  He announced events and what goes on behind the scenes with the Chamber and its members. Discussion was shared with Director and Commission.  He introduced Jen Tabor, Soldier Guitar Straps, manufacturer of dog collars has been here since March and will be opening a new business downtown.  Discussion was shared with Ms. Tabor and Commission.

Patzer explained the changes that were made to the Medical Marihuana Ordinance and read the changes recommended by Attorney Rick Racht.  Moore confirmed the total number of pages of 22 and questioned the refundable/non-refundable fees. Patzer noted that the Planning Commission would be introducing a draft Zoning Ordinance amendment at tomorrow evening’s meeting.  After shared discussion with Commission, Manager and Patzer, Cole moved, seconded by Moore to postpone until the Attorney could clarify the refundable/non-refundable issue.  Roll call vote carried by majority. YEA: Cole, Hess, Moore. NAY: Toerne, Vigansky. 

After explanation of the typographical error in Resolution 2017.06/403 passed at the last meeting; “Plan” should be “Plant” in Sec. 106-56-(a), Cole moved, seconded by Toerne to acknowledge the Scribner’s Error on Ordinance 2017.06/403 as explained.  Roll call vote carried by majority. YEA: Hess, Moore, Toerne, Cole. NAY: Vigansky.

The City Manager explained the higher quote through the State Bid process for a new vehicle for the Wastewater Treatment Plant.  Toerne moved, seconded by Cole to purchase the 2017 Ford F 250 Super Cab 4X4 in an amount not to exceed $27,500.00 through the State Purchasing Program as recommended.  Roll call vote carried by majority. YEA: Moore, Toerne, Cole, Hess. NAY: Vigansky.

City Managers comments included thanks to Lemay and Hendrixson, two Buchanan City booths at the Berrien County Youth Fair, and upcoming events.   
Commissioner’s announced upcoming events; concern about the speeders around the Senior Center and asked that we borrow the speed detector trailer from Berrien County; status of Ross Sanders House and City Hall Air Conditioner System with the City Manager replying; contacted by the Mayor of Mattson, Illinois and would like to visit her and have her visit Buchanan, Manager approved; traffic lights and paving status with Manager explaining;  reminder for volunteers in Buchanan; and we cannot cover all corners of social media, please help each other.
Cole moved, seconded by Toerne to adjourn the meeting at 9:07 p.m. Voice vote carried unanimously.

__________________________       _____________________________________
Gladys M. Bybee, City Clerk                  Brenda J Hess, Mayor

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