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January 9 2017 Minutes

CITY OF BUCHANAN COMMISSION MINUTES
January 9, 2017

The regularly scheduled meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday, January 9, 2017 and was called to order by Mayor Hess at 7:00 p.m.
The Pledge was recited by all.  Pastor John Barz provided the invocation.

Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, Zoning Administrator Debra  
                                         Patzer, and Administrative Secretary Mandi Schanick                               
Guests/Visitors present:   Mr. & Mrs. Gene Wesner, Mickey Wesner, Johnny Wallace, William Haas, Brenda Scoggin, and 15 guests
  
Cole moved, seconded by Toerne to approve the Consent Calendar as presented. Roll call vote carried unanimously.  
•    Agenda
•    Minutes: Regular scheduled meeting, December 12, 2016
•    Checks 73917 to 73964 in the amount of $65,422.80
•    Checks 73965 to 74073 in the amount of $261,364.46
•    Notice of Meetings, City of Buchanan City Boards Meetings during 2017 in compliance with Open Meetings Act, Public Act 267 of 1976, as amended, [MCL41.72a(2)(3)]
•    Acknowledge notification from Michigan Liquor Control Commission on Request ID# 716728, Bode LLC, 116 Main Street
•    Acknowledge Support Letter from McCoy’s Creek Trail Committee for Buchanan District Library of “Storywalk” Program


Marx explained the biding process for the repainting of the water towers and that the bid came in under what was budgeted.  The contract that Marx requested the City Commission to consider is to provide technical and contractor services with the company selected to paint the water towers.  Marx explained that this contract amount exceeds the amount of the water painting bid and that this allows Dixon to be in charge of the finalization of the project. Vigansky moved, seconded by Cole to approve Proposal/Contract Agreement for Water Storage Tank with Dixon Engineering & Inspection Services for Technical Services in the amount of $18,100. Roll call vote carried unanimously.


Marx updated the Commissioners on the Promise Program as this project sets Buchanan apart from most other communities.  Marx is requesting the approval of the water tank logo to reads “A Promise Community” under the City of Buchanan logo.  This has been presented to the Promise Board who has agreed to pay 50% of the logos cost.  Toerne moved, seconded by Cole to Approve the Final Draft of the Water Tank Logo.  Roll call vote carried unanimously.

Patzer updated the Commissioners of the budget amendment explaining the refund due to Kevin Barker for purchasing 324 E. Dewey, and verified the amount of $4,822.00 to Barker as approved and recommended by the DDA Board. After deliberation, Toerne moved, seconded by Cole to Approve the Budget Amendment in the amount of $4,822.00 to reimburse Keven Barker it was agreed for Moore to abstain as she has an interest in the Building.  Motion carried by majority. Yea: Toerne, Hess, Cole. Nay: Vigansky. Abstain: Moore.


Marx noted that the Buchanan Police Department is requesting permission to submit the grant application to the Region 5 Homeland Security Planning Board seeking assistance in purchasing new 800 Mhz radios for their respective departments.  The grant will pay 80% with a City share of 20% for each of the radios that might be approved for Buchanan under the grant. After short discussion Toerne moved, seconded by Moore to approve the Buchanan Police Department to submit a grant application to the Region 5 Homeland Security Planning Board seeking assistance in purchasing new 800 Mhz radios for their respective departments.  The grant to pay 80% with a City share of 20% for each of the radios that might be approved for Buchanan under the grant.  Roll call vote carried unanimously.


City Resident Johnny Wallace presented a petition he circulated for the medical marijuana with 808 yes’ and 3 no’s.  Wallace is asking for the City to push through and allow him to open a dispensary sooner rather than later.  Wallace could not confirm if all the votes on the petition were registered voters in the City of Buchanan.  He presented a booklet filled with information on medical marijuana to the Commissioners, City Manager, and Clerk. One nonresident and two residents supported Wallace’s request.


City Manager announced the upcoming events and meetings, while making short discussion of the Medical Marijuana.


Commissioners’ comments were heard


Cole moved, seconded by Vigansky to adjourn the meeting at 7:52pm.  Voice vote carried unanimously.


______________________________        ________________________
Mandi Schanick, Recording Secretary        Brenda Hess, Mayor


 

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