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January 23 2017 Minutes

January 23, 2017
The regularly scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, January 23, 2017 and was called to order by Mayor Hess at 7:00 p.m.
The Pledge was recited by all.  
Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, WWTP Operator Jason Williams, and Clerk Gladys Bybee                               
Guests/Visitors present:   Transportation Management Inc. President Kim O’Haver along with 20 visitors
Andrea vander Laan asked to speak about medical marijuana.  The Mayor announced there would be an opportunity at the end of the meeting for discussion on non-agenda items and a Work Session at 7:00 p.m. February 7, 2017.

Moore moved, seconded by Toerne to approve the Consent Calendar as presented.  Roll call vote carried unanimously.
•    Agenda
•    Minutes: Regular scheduled meeting, January 9, 2017
•    Checks 74074 to 74147 in the amount of $123,839.96
•    Banner Placement; Boy Scout Troop 541 Annual Swiss Steak Supper
•    Banner Placement; Michiana Cruisers Annual Car Show
•    Addendum to Notice of Meetings, City of Buchanan City Design Review Committee Meetings, during 2017 in compliance with Open Meetings Act, Public Act 267 of 1976, as amended, [MCL41.72a(2)(3)
•    Resolution 2017.01/146, Negotiate 2017 Summer School Tax Collection Fee
WHEREAS, the City agrees to collect the total summer school taxes as certified by the School District for the levy on July 1, 2017 for property located within the City; and
WHEREAS, the School District agrees to pay City costs of assessment and collection in the negotiated amount; and
WHEREAS, no later than June 1, 2017, the School District shall certify to the Treasurer the school millage to be levied on property for summer school tax collection in 2017; now, therefore, 
BE IT RESOLVED, that the Treasurer is authorized and directed to negotiate with the School District on behalf of the City of Buchanan: for the reasonable expenses for collection of the district’s summer property tax levy that the City may bill under MCLA 380.1611. Any such proposed agreement shall be brought before the City Commission for its approval.

Assistant Fire Chief Bobby Blaylock introduced Volunteer Firefighter's Chris Geisler and Joe Scanlon IV.  Blaylock gave the Buchanan Fire Department Year End Report while all reviewed his written report.

Transportation Management Inc. President Kim O’Haver explained the Fiscal Year 2018 Resolution of Intent for Buchanan Dial-A-Ride Federal and State Funding Application. She reported on 2016 operations and she and Commission shared discussion.  Cole moved, seconded by Moore to approve the Fiscal Year 2018 Resolution of Intent for Buchanan Dial-A-Ride Federal and State Funding Application. Roll call vote carried unanimously. She also announced submittal of a Capital grant for $9,000 for camera’s on all three busses (four per bus).

Jason Williams explained the Request for Proposal (RFP) for the Glaser lift station. Williams answered questions from Commission and Marx spoke briefly.  Vigansky moved, seconded by Moore to approve the Call for Glaser Lift Station Panel Project installing a new external panel integrating all of the controls and electronics from the panel underground in the dry well.  Roll call vote carried unanimously.

Marx explained the current 1995 wheel loader (21 years old) that would be replaced by seeking sealed bids through the bid process.  Marx answered questions from Commission and confirmed to obtain motor refurbishing costs and report in this week’s briefing.  Moore moved, seconded by Toerne to approve getting refurbishing costs and the call for bids on the purchase of the wheel loader.  YEA: Cole, Hess, Moore, Toerne. NAY: Vigansky.  Motion carried by majority vote. 

Resident and Schools Superintendent Andrea vander Laan heard there was discussion about allowing medical marijuana in Buchanan and she was opposed.  She explained her position in detail and confirmed she will copy and return her written statistics.
Jeannie Harris, Bluff Street opposed the location of the marijuana dispensary and also the Dog Park to be developed in Victory Park.  Two other residents’ and one nonresident opposed the location of the proposed medical marijuana facility.  Manager Marx clarified that the Commission has only heard a request for a medical marijuana facility and the Commission has not opted into the medical marijuana law. 
Doyle Vergon, Lake Street presented photos of the dead trees on Lake Street and was concerned about all the hazardous trees in the City tree lawn. He presented a copy to the Mayor.  Nonresident Michael Roland, Tulip Tree Lane supported the medical marijuana business and was willing to help with Buchanan economic development in bringing business back to the community.  

City Manager comments were heard and he confirmed his disappointment to cancel Thrill on the Hill due to weather.  He did announce there would be $20,000 in the new budget for tree removal.

Commissioners’ thanked all for their attendance and other comments were heard.

Cole moved, seconded by Toerne to adjourn the meeting at 8:25 p.m. Voice vote carried unanimously.

_________________________                  _____________________________________
Gladys Bybee, City Clerk                                   Brenda J Hess, Mayor

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