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February 13 2017 Minutes

February 13, 2017
The regularly scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, February 13, 2017 and was called to order by Mayor Hess at 7:00 p.m.
The Mayor led the Pledge of Allegiance.  Pastor Dave Mitchel gave the Invocation
Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, Public Services Employee’s Mike Baker and Tracy Reiter, and Clerk Gladys Bybee                               
Guests/Visitors present:   Republic/Reliable Services Sales Manager Bob DeOrsey along with 19 visitors

Norma Ferris, 309 N Oak asked the Commission to please talk about agenda items.  The Mayor announced that special time would be given to area Ministers to talk about non-agenda items at this time as they could not attend the Public Forum Meeting on Thursday or Monday.  Pastor Taylor, Mt Zion Church is concerned about the closeness of the proposed marijuana dispensary to the three churches on N. Redbud. Pastor Boyer, New Mission Baptist Church is concerned about the location, do not consider. Pastor Mitchell, Faith Victory Fellowship was opposed to the business.  Jeannie Harris, 320 Bluff Street, on behalf of Deacon JC Williams (absent), reported the Northside community does not want the dispensary in their neighborhood and are concerned about having drug sales and overdoses in the neighborhood now.

Cole moved, seconded by Vigansky to approve the Consent Calendar as presented.  Roll call vote carried unanimously.
•    Agenda
•    Minutes: Regular scheduled meeting, January 23, 2017 and Work Session Summary, February 7, 2017
•    Checks 74148 to 74283 in the amount of $272,933.13
•    Banner Placement; Chamber of Commerce, 11th Annual Chili Walk
•    Street Closure Request; Chamber of Commerce, Front Street March 22
•    Banner Placement; Buckteens, Annual Event on June 11
•    Banner Placement; Buchanan Community School, Preschool and Kindergarten Round-Up
•    Addendum to Notice of Meetings, City of Buchanan Marketing and Promotion Sub-Committee Meetings, during 2017 in compliance with Open Meetings Act, Public Act 267 of 1976, as amended, [MCL41.72a(2)(3)]
•    Addendum to Notice of Meetings, City of Buchanan Fine Arts Council Meetings, during 2017 in compliance with Open Meetings Act, Public Act 267 of 1976, as amended, [MCL41.72a(2)(3)]
•    Appoint Brian Fisher to the Common Committee as recommended by the Common Committee
•    Notice for Calling a Special Meeting under Charter Section 6.2

Hendrixson distributed the Discover Buchanan publication and explained the brochure.  He reported on upcoming events and a possible new business in downtown.  He explained some of the preliminary information as requested by the Commission.  Discussion was shared between Commission, Manager, and Hendrixson.  Hendrixson announced that Redbud TNT would be hosting the Monster Trucks along with the Buckteen Reunion on the same weekend and recommended that the Commission change the date of the Citywide Garage Sales.  

DeOrsey explained his written report with only 447 households within the City doing recycling and summarized his power point presentation. He introduced City resident Brian Grice, 15 year employee with Reliable and reported on recycling participant’s needed, new program for batteries and needle recycling. Ron Carr, 602 Rynearson asked about the profit from recycling. There was brief discussion with the public about profits and expense of recycling.  Kathy Kay, 111 Third Street reported she takes her recycling to the landfill without charge.

Marx reported on the 21 year old wheel loader that a company could not be found to refurbish same.  Baker explained what the piece of equipment is used for and was preferred, in his opinion, the John Deere after driving all three. Toerne moved, seconded by Moore to approve the resolution as presented including an option to sell the present loader outright pending a better amount over the $23,000. trade-in offer.  Authorizing Loan from City, Perpetual Care Fund to General Fund/Department of Public Works for Purchasing 2017 John Deere Wheel Loader in the amount of $165,000 to Westside Tractor Sales (John Deere).  
WHEREAS, the City’s Cemetery Ordinance allows for the investment of Cemetery Perpetual funds in loans to other City funds, provided that the City pays interest on the monies borrowed from the Perpetual Care Fund at a rate of interest commensurate with market rates for such borrowings; and 
WHEREAS, the City has identified a need to finance 2017 John Deere Wheel Loader, totaling $165,000 in cost, through a multi-year installment financing device; and
WHEREAS, the Cemetery Perpetual Care Fund carries a current fund balance in excess of $309,000 which the City has not historically had to utilize for any short-term borrowings to meet cash flow needs; and
WHEREAS, prevailing market interest rates for municipal obligations of 10 years’ duration, at 2.99 percent, exceed the current rate of return being realized by the City’s Perpetual Care Fund, making the extension of such a loan from the Perpetual Care Fund to General Fund, Department of Public Works a worthy investment for Perpetual Care monies;
NOW, THEREFORE, BE IT RESOLVED that the City Commission of the City of Buchanan, meeting in regular session does hereby authorize a loan in the amount of $165,000 from the Cemetery Perpetual Care fund to the General Fund, Department of Public Works, for purposes of purchasing 2017 John Deere Wheel Loader and any Trade In amount collected will be applied to the balance of the loan and the amortization schedule will be adjusted accordingly. 
BE IT FURTHER RESOLVED that the City Commission sets the term for such loans as follows:
Interest Rate:    2.99%      Term    10 Years
Payment Schedule: Annual payments on March 1, 2018 and each March 1 thereafter, in the amount of
$19,333.16. – before selling existing loader
After discussion with the Commission, roll call vote carried unanimously. Resolution 2017.02/147 declared adopted

After brief deliberation, the Commission agreed to table the Citywide Garage Sales Resolution to the February 27, 2017 meeting.

After Marx explained, Cole moved, seconded by Toerne to approve the Reliable/Republic Trash Hauler Contract First Extension Addendum and Authorize the City Manager to sign the Addendum to Refuse and Recycling Contract. Roll call vote carried unanimously.

Ronald Carr, 602 Rynearson was confused on how the process of choosing a Mayor occurs, asked why Buchanan needs a marijuana facility and stated he is not against another business coming into town.  Alan Robandt, 113 E Front Street urged interested people to read PA 281 of 2016 before attending Thursday or Monday meeting.  Brian Grice thanked the City and the DPW workers.  Vanessa Burns, 808 W. Front Street is a social worker and sees the use of medical marijuana for patient’s but does not want it in her neighborhood.  Kathy Kay, 111 Third Street opposed the medical marijuana within the City and believes it is not as profitable as announced.  Beverly Ackles, Roe Street, supports the medical marijuana and stated that pain killers are more addictive.  Myra Burgoyne, 15749 Rivershore Lane works in medical field and opposes medical marijuana.  She asked if a petition would be accepted if it were circulated and presented.  The Commission agreed with only City residents.

City Manager announced the upcoming two public forums for the medical marijuana and the structure of said meetings.  He reported no bids were received for Glaser Lift Station bid opening so we will reach out to some of the vendors to better coordinate submittal of repairs to bring forward on the 27th regular meeting. 

Commissioners’ thanked all for their attendance and shared other comments.

Toerne moved, seconded by Cole to adjourn the meeting at 8:48 p.m. Voice vote carried unanimously.

_______________________                _____________________________________
Gladys Bybee, City Clerk                        Brenda J Hess, Mayor


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