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December 11 2017 Minutes

CITY OF BUCHANAN COMMISSION MINUTES
December 11, 2017

The Mayor called the Public Hearing to order at 7:00 p.m. and invited public comments on an ordinance amending the City of Buchanan, Michigan Code of Ordinances Chapter 34, Elections Article II. Even Year Elections, Section 34-29. Filing of Nominating Petitions.  Resident Randall Peart, asked what the change was and the Clerk was asked to respond.  Hearing neither further comments nor receipt of written comments, the public hearing ended at 7:02 p.m.
        
The regularly scheduled meeting of the City Commission was held at City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, December 11, 2017 and was called to order at 7:02 p.m. by Mayor Hess.
The Mayor led the Pledge of Allegiance. Pastor Dave Mitchell gave the Invocation. 

Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel 
                                         Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx, Water Operator Scott Desenberg,
                                          Fire Chief Mike Adams, Fire Lieutenant Evan Cauffman
                                         along with two other Firefighter’s and Clerk Gladys Bybee                               
Guests/Visitors present:   BYSBA President Chris Kutemieir along with 16 visitors

The Mayor explained the change in process as the podium is in front of the Commission and public that wished to address the Commission would need to come to the podium. 
 
Cole moved, seconded by Toerne to approve the Consent Calendar as presented. Roll call vote carried unanimously. 
•    Agenda
•    Minutes: Regular scheduled meeting, November 27, 2017
•    Checks 75976 to 76065 in the amount of $387,939.55

Buchanan Youth Softball Baseball Association (BYSBA) Chris Kutemeier reported on the Youth softball and baseball 2017 season.  He announced upcoming projects to finish the fencing on the t-ball field and would like to move the sheds. Questions were shared with the Commission. Kutemeier responded that he gave a financial line by line detail to the BARB Board and Commissioner Moore (BARB Chairwoman) stated there were issues with communications in the past and confirmed only a verbal agreement between the City and BYSBA.  Debate followed.

Toerne moved, seconded by Cole to approve Ordinance 2017.12/406, An Ordinance to Amend the City of Buchanan, Michigan Code of Ordinances Chapter 34, Elections Article II. Even Year Elections, Section 34-29. Filing of Nominating Petitions.  Roll call vote carried unanimously.
THE CITY OF BUCHANAN ORDAINS:
Sec. 34-29. – Filing of Nominating Petitions. 
Notwithstanding the provision of Chapter 3, Section 3.9, of the Charter, and pursuant to the authority of the city commission and pursuant to state statute, nomination petitions shall be filed with the clerk no later than 4:00 p.m. on the fifteenth Tuesday before the August primary election.
Introduced and Filed on the 27th day of November, 2017 and effective immediately after the date of adoption and publication as required by Section 7.4 of the City Charter.
MADE, PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF BUCHANAN, BERRIEN COUNTY, MICHIGAN, ON DECEMBER 11, 2017, AND IT WAS PUBLISHED IN THE BERRIEN COUNTY RECORD ON NOVEMBER 23, 2017 and DECEMBER 21, 2017 and effective IMMEDIATELY.

Fire Chief Adams and Lieutenant Cauffman explained the purpose of the nozzles as the current ones are 25 plus years old.  City Manager confirmed this was part of the five year purchase plan.  Cole moved, seconded by Moore to approve the bid waiver to purchase the nozzle replacements in the amount of $13,627 for the Fire Department. Roll call vote carried unanimously.

Desenberg reviewed past accomplishments since January 2016 and explained his report in detail while all reviewed.  Questions and deliberation were heard.  Vigansky moved, seconded by Toerne to approve the City of Buchanan Capital Improvement Plan 2018, Five Year and 20 Year as presented and recommended. Roll call vote carried unanimously.

Angie Harkrider and Stephen Lentsch asked permission to use Russell and Fisher Fields at McCoy Creek Recreation Area for Adult Softball League and explained their process for the league as unanimously recommended by the Buchanan Area Recreation Board (BARB).  Discussion was shared.  Vigansky moved, seconded by Toerne to grant permission to Harkrider and Lentsch to use Russell and Fisher Fields for adult softball.  Roll call vote carried unanimously.

Toerne moved, seconded by Cole to approve the Department of Environmental Quality (DEQ) Fiscal Year 2018 Wellhead Protection Program Grant Agreement in the amount of $3,675.00 and authorize the Mayor to sign and the Zoning Administrator to administer; total project $7,350. Roll call vote carried unanimously.

Cole moved, seconded by Toerne to cancel December 26, 2017 Rescheduled Regular City Commission meeting.  Roll call vote carried by majority. YEA: Cole, Hess, Moore, Toerne. NAY: Vigansky

Brenda Hess, Ottawa Court read a Facebook post on behalf of an anonymous person regarding her sick daughter’s need for medical marihuana.  Norma Ferris, North Oak likes the podium.  

City Manager comments included information about the Request for Qualification (RFQ) for WWTP and would like a work session to review and discuss further; meeting was scheduled for Monday December 18 at 6:00 p.m.  Debate was heard with regards to the Dog Park being developed at McCoy Creek Recreation Area. Marx also urged all property owners to shovel/clear their sidewalks.  
 
Commissioner’s comments included thanks to the plow crews, upcoming Planning Commission meeting for five special use for medical marihuana, cannabis seminar at the Senior Center,  happy holidays, overpopulation of sea gulls at the landfill, thanks to Fire Department, accusations at the last meeting about snow push box where process was done properly back in April, and urged citizens to come forward with opinions and concerns. 

Cole moved to adjourn the meeting at 8:35 p.m.

_________________________                       _____________________________________
Gladys M. Bybee, City Clerk                               Brenda J Hess, Mayor

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