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August 22 2017 Special Meeting Minutes


A Special Meeting of the City Commission for the City of Buchanan was scheduled at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Tuesday, August 22, 2017 at 6:00 p.m.  The Mayor called the meeting to order at 6:13 p.m. The Mayor led the Pledge of Allegiance.

Members present: Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne and Dan Vigansky
Members absent:  none
Staff present:        City Manager Bill Marx, Treasurer Juli O’Bryant, Recording Secretary Mandi Schanick, Wastewater Operator Jason Williams, Waste Water    
        Operator Bill Housand, JT Adkerson
Guests/Visitors present:   Joint Water Sewer Board Member Tom Gordon

Moore moved, seconded by Toerne to approve the Consent calendar as presented.  Roll call vote carried unanimously.
•    Agenda

Marx proposed the purpose for meeting which is to create a vote to progress the project along, getting it started, taking initial steps to get to point of an eventual upgrade of the waste water plant in the addition of the oxidation ditch component.  Pleased with the effort of Operators and O’Bryant with fact findings of our construction timeline and financing timeline.  

Williams reviewed Waste Water Treatment Plant (WWTP) Upgrade Plan power point presentation which is made a part of this minutes.  Williams noted some parts of equipment at the WWTP is running on 45 years with a 20 year lifespan.  Consulted with engineer come up with timeline that is beneficial for the City of Buchanan.  Discussion Followed  

O’Bryant discussed the budget timeline.  City was commended by Warren Creamer of R.W. Baird for good coverage for rates and reserves set aside and that there was no need to panic, we are in a good spot and have time.  Discussion followed of timetable for bonds and payments.  No need to raise rates at this time, Marx discussed a possible $2 charge to water bills starting February 2018.  If all goes as planned the first bond payment would not be due until 2022.  O’Bryant noted that there are enough monies in the reserves to cover any expenditure that would come up between starting time of applying for bond and being awarded the bond.

Moore moved, seconded by Cole to move forward with the future Waste Water Treatment Plant as outlined in the Development Timeline.  Roll call vote carried unanimously.

Being no further business, the Mayor adjourned the meeting at 7:15 p.m.  

______________________________                  ____________________________
Mandi Schanick, Recording Secretary                   Brenda J Hess, Mayor


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