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April 10 2017 Minutes

April 10, 2017
The regularly scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, April 10, 2017 and was called to order by Mayor Hess at 7:00 p.m.
The Mayor led the Pledge of Allegiance.   Pastor Edwin Bricklow gave the Invocation.
Commissioners present:  Carla Cole, Brenda Hess, Patricia Moore, Dale Toerne, Daniel Vigansky                                        
Commissioners absent:    none
Staff present:                    City Manager Bill Marx and Clerk Gladys Bybee                               
Guests/Visitors present:   Garden Club Arbor Day Chairperson Sheila Daly along with 16 visitors

Toerne moved, seconded by Moore to amend the Agenda to remove B. Buchanan Youth Softball and Baseball Association (BYSBA) under VI. Reports by…  Roll call vote carried unanimously.  
•    Agenda as amended
•    Minutes: Regular scheduled meeting, March 27, 2017
•    Checks 74504 to 74577 in the amount of $425,597.82
•    Acknowledge Receipt of the 2017-2018 FY Budget as presented by the City Manager in accordance with Charter Section 9.2
•    Call Public Hearing on April 24, 2017 at 7:00 p.m. to hear public comments regarding the proposed 2017-18 budget, the property tax millage rate and the water and sewer rates proposed to be levied to support the proposed budget
•    Resolution 2017.04/151, To Approve the Summer School Tax Collection Fee in the sum of $2,565.07 per School District – Totaling $7,695.21
WHEREAS, the City agrees to collect the total summer school taxes as certified by the School District for the levy on July 1, 2017 for property located within the City; and
WHEREAS, the School District agrees to pay City costs of assessment and collection in the total amount of $1.30 per parcel, for all three School District’s, totaling $2,565.07; and
WHEREAS, no later than June 1, 2017, the School District shall certify to the Treasurer the school millage to be levied on property for summer school tax collection in 2017; now, therefore, 
BE IT RESOLVED, that the Treasurer is authorized and directed to charge Buchanan Community School, Berrien RESA and Lake Michigan College $2,565.07 each ($1.30 per parcel, per school, totaling $7,6095.21), on behalf of the City of Buchanan for the reasonable expenses for collection of the district’s summer property tax levy that the City may bill under MCLA 380.1611.  
•    Proclamation Arbor Day 2017

Buchanan Garden Club Arbor Day Chairperson Sheila Daly introduced Garden Club President Liz Miller who thanked Daly for her dedicated service and reported on the 50 member organization.  Miller reported on the many projects/events they sponsor.  The Mayor presented the ladies with the Arbor Day Proclamation.

Bethany Cowan explained the third year Superhero Run for Belly Buttons of Avery’s Angels, Non-Profit support organization for Gastroschisis.

Marx explained and recommended the receipt of one sealed bid from Affordable Asphalt for 1997 Case Wheel Loader.  Toerne moved, seconded by Cole to approve the bid submitted by Affordable Asphalt to purchase the wheel loader for the amount of $20,000 cash and $10,000 labor trade of asphalt work as recommended. Roll call vote carried unanimously.

Marx summarized the Annual Planning Session process to develop goals for the City of Buchanan.  After deliberation, Toerne moved, seconded by Cole to approve the 2017-18 City Commission Priorities as presented.  Roll call vote carried unanimously.

Marx reported on the progress of preparing for Summer Thrill on the Hill.  He requested that an extra day during the week be granted for the City and confirmed that the funds would be donated to the City Parks.  After discussion and questions were shared with Commission and Marx, Toerne moved, seconded by Cole to approve the additional Thursday (August 3rd) for Trill on the Hill.  Roll call vote carried unanimously.   
After Marx reported that the county would not be renewing the contract for Assessing Services that expires in June. He would like to publish the position and has received three letters of interest. The County is willing to assist with the hiring process. After shared discussion, Vigansky moved, seconded by Toerne to approve the search for City Assessing Services hiring process. Roll call vote carried unanimously.  

After Marx explained the Chip and Seal Street Repair proposals from Berrien County, Vigansky moved, seconded by Moore to approve the list of repairs as presented.  Roll call vote carried unanimously.
             1. Cemetery (west) Road: .23 Miles (12 feet wide) Cost-$2,700
             2. N. Detroit: 300 block: .17 Miles (26 feet wide) Cost-$4,300
             3. N. Cayuga: 100 and 300 block: .26 Miles (22 feet wide) Cost-$5,000
             4. Lake St.: 100 and 300 block: .25 Miles (27.5 feet wide) Cost-$6,500
             5. Waste water access Road: end to end: .27 Miles (15 feet wide) Cost-$3,900

Thomas Wilson, Charles Court stated he is finding many people are not collecting dog excrement in the Common area and suggests that a bag facility be made available; concern about the vandalism at the Common and maybe policed more; Front Street Pedestrian yield signs need to be moved closer to the intersection; and smoking on the public sidewalk in front of bars downtown should stop.  Dan Robison, River Street requested that the alley be vacated adjacent to their property. Marx replied the legal issue has been resolved with the properties so this can begin.  Dick Proud stated that he worked with Sheila Daly for 11 years and praised Daly.

City Manager announced upcoming events and services.

Commissioner’s thanked Ms. Daly, announced upcoming events, and gave brief comments.

Cole moved, seconded by Vigansky to adjourn the meeting at 8:00 p.m. Voice vote carried unanimously.

_______________________              _____________________________________
Gladys M. Bybee, City Clerk            Brenda J Hess, Mayor

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