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September 14 2009 Minutes

September 14, 2009

The regular meeting of the City Commission was held at the Tin Shop Theatre on Roe Street, Buchanan, Michigan, Monday, September 14, 2009.  Mayor Clark called the meeting to order at 7:00 p.m.
The Pledge was recited by all in attendance.  No Invocation was heard.

Mayor Pro-Tem Cole read the biography of the Tin Shop Theatre and the Fine Arts Council 25th Anniversary and the Mayor presented the Appreciation Recognition Award to the Fine Arts Council Acting President Samantha Blevins.

Alice Kring, Chamber of Commerce President thanked and presented the City Commission with a Certificate of Appreciation for their support and assistance with Old Mill Festival.  She announced and thanked all of the sponsors for another successful year.

Commissioners present:  Barbara Clark, Carla Cole, Patricia Moore, William Norton, Warren Weaver
Commissioners absent:   None
Staff present:      City Manager Meg Mullendore and City Clerk Gladys Bybee
Guests/Visitors present:  Fine Arts Council Acting President Samantha Blevins and Chamber of Commerce President Alice Kring along with 22 visitors
Dick Proud, Friends of McCoy’s Creek Trail Chairman distributed an explanation letter and invitation to the Commission and Manager to attend the upcoming Public Hearing to invite comments about formulating a plan for a walking/biking trail on the southwestern part of town; the hearing is required by the Department of Natural Resources Trust Fund Grant the Friends of the Trail are submitting for about $300,000.

Cole moved, seconded by Moore to approve the Consent Calendar as presented. Roll call vote carried unanimous.
• Agenda
• Minutes: Regular Meeting August 24, 2009 and August 27, 2009
• Checks 57913 to 58046 in the amount of $356,485.11
• Appoint Cindy Depoy to the Fine Arts Council to fill a vacant term through 2010  
• Budget Amendment:  Local Streets Fund

Mullendore gave an update of the Buchanan Area Recreation Board (BARB).

Bybee distributed the notice for the upcoming Public Hearing to consider establishing an Industrial Development District and the request for an Industrial Facilities Exemption Certificate.

Weaver moved, seconded by Cole to observe Trick-or-Treat Saturday, October 31st from 6:00 p.m. to 7:30 p.m.  Roll call vote carried unanimous.

The Mayor announced that there have been inquiries and complaints about the maintenance of McCoy’s Creek Trail and asked for discussion of maintenance responsibility. Trail Chairman Proud replied the Trail is a Linear Park under the auspices of the Recreation Board established by City ordinance.  He reported the Committee’s Mission and explained the $1,000 donation set up in a trust fund specifically for maintenance with additional funding added to that, although the City does the mowing, trash removal, etc.  Commissioner Weaver suggested that part-time and community service workers be designated to maintain the trail as they do other parks.

Bill Roundy, owner of Benjamin Franklin Plumbing distributed documents to the City Manager and Commission and alleged that he has had issues with the Department of Public Works since 2006 and the issues have been exacerbated since 2009.  He requested that the issue be put on the next agenda for resolution.  He summarized his issues and belief that certain companies are shown favoritism as the City had no rules or regulations on the bidding process.  The Mayor replied to take under advisement and requested that it be put on the next meeting agenda.

City Manager comments were heard.

Commissioners’ comments were heard.

A recess was taken at 8:10 p.m. and all went for a tour of the Tin Shop lead by Acting President Samantha Blevins.

Cole moved, seconded by Moore to go into closed session at 8:16 p.m. to review minutes from August 27, 2009 Closed Session.  Roll call vote carried unanimous.

The Mayor reconvened the regular meeting at 8:17 p.m. with no decisions made in closed session.

Cole moved, seconded by Moore to approve the Closed Session Minutes from August 27, 2009 to purchase or lease real property up to the time an option to purchase or lease that real property is obtained [15.268 Sec. 8. (d)]. Roll call vote carried unanimous.

Norton moved, seconded by Cole to adjourn the meeting at 8:19 p.m.

_____________________________                      ____________________________
Gladys M. Bybee, CMC-City Clerk                          Barbara J. Clark, Mayor

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