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November 23 2009 Minutes

CITY OF BUCHANAN COMMISSION MINUTES
November 23, 2009
  
The regular meeting of the City Commission was held at the Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, November 23, 2009.  Mayor Pro-Tem Cole called the meeting to order at 7:00 p.m.
    
The Pledge was recited by all in attendance.  No Invocation was heard.
  
Commissioners present:  Carla Cole, Patricia Moore, William Norton, Warren Weaver
Commissioners absent:   Barbara Clark
Staff present:              City Manager Meg Mullendore, Fire Chief Tim Gowen and Clerk Gladys Bybee
Guests/Visitors present:  Kenton McAndrew, Water and Sewer Project Manager from Abonmarche along with 13 visitors 
  
Cole moved, seconded by Norton to amend the Agenda to include D. Consider Approval of Emergency Expenditure Request in the amount not to exceed $6,026. to Dubric for repair of the Return Activated Sludge (RAS) Pump for the Wastewater Treatment Plant and E. Consider Resolution 2009.11/___, Supporting Girls on the Run® in Berrien County and Honorably Request that the City of Buchanan be the Host City for the 2010 Girls on the Run® Event in Berrien County. Roll call vote carried unanimous.
Weaver moved, seconded by Moore to approve the Consent Calendar as amended. Roll call vote carried unanimous.

• Agenda as amended
• Minutes: Regular Meeting November 9, 2009
• Checks 58294 to 58389 in the amount of $215,138.56 
  
Fire Chief Tim Gowen distributed his written report and announced that fire calls were up due to accident calls and the exterior painting of the fire building was complete.  He explained the trip to Charlotte with the City Manager to see the progress of the new fire truck construction.
   
Kenton McAndrew reported that the City received bids for the water project, however the water tower did not receive any bids and per the DEQ we have to go back out to bid with an opening on the 23rd.  He explained that the bids came in as expected but were below the total amount anticipated. Moore moved, seconded by Weaver to approve the bid for the Third Street Water Contract to Selge Construction in the amount of $134,440.; Transmission Main to Selge Construction in the amount of $349,380.15; Water Control Building to L.D. Docsa in the amount of $999,900.; Valve Replacements to SW Transport in the amount of $76,500.; and the Metering System to ETNA Supply in the amount of $670,000. as presented and recommended. Roll call vote carried unanimous.
  
After shared discussion, Norton moved, seconded by Weaver to approve the Demolition Policy for the City of Buchanan and Resolution establishing the fee schedule as recommended by the City Manager. Roll call vote carried unanimous.
WHEREAS, the City Commission approved the Structure Demolition Policy, and
WHEREAS, pursuant to said Policy the City Commission shall set the costs and/or fees for the issuance of a Demolition of Structures Permit, and
WHEREAS, the fees shall be included with the City of Buchanan -- Schedule of Fees and Charges. 
NOW THEREFORE, BE IT RESOLVED THAT FEES SHALL BE ESTABLISHED AS FOLLOWS:
Commercial/Industrial  Residential
$100.00    $50.00
Resolution 2009.11/30 declared adopted.

Mullendore reported that Fishbeck, Thompson, Carr & Huber, Inc. has been preparing the storm water permit applications for several years as required by Department of Environmental Quality (DEQ) and questions were shared with Commission.  Moore moved, seconded by Weaver to approve the four Year Agreement with Fishbeck, Thompson, Carr & Huber, Inc. to perform required DEQ National Pollutant Discharge System (NPDES) Storm Water Permit Requirements at an expense of $6,063.00 annually from January 1, 2010 through December 31, 2013 as recommended. Roll call vote carried unanimous.

After brief explanation from the City Manager and pictures passed around for members to review, Weaver moved, seconded by Moore to approve the emergency expenditure for repair of the Return Activated Sludge Pump in the amount not to exceed $6,026 to Dubric as recommended. Roll call vote carried unanimous.

After explanation and confirmation of the impact to the City from the City Manager, Moore moved, seconded by Norton to approve the resolution Supporting Girls on the Run® in Berrien County and Honorably Request that the City of Buchanan be the Host City for the 2010 Girls on the Run® Event in Berrien County.
WHEREAS, Girls on the Run® is a life-changing after-school program for girls in 3rd to 5th grades. The program combines training for a 3.1 mile running event with self-esteem enhancing, uplifting workouts. The goals of the program are to encourage positive emotional, social, mental, spiritual and physical development; and 
WHEREAS, Girls on the Run® combines training for 5K (3.1 miles) running event with healthy living education. The programs instill self-esteem through health education, life skills development, mentoring relationships and physical training – all of which are accomplished through an active collaboration with girls and their parents, schools, volunteers, staff, and the community; and
WHEREAS, the Girls on the Run® objective is to reduce the potential display of at-risk activities amount its participants; and 
WHEREAS, the goal is fewer adolescent pregnancies and eating disorders, less depression and suicide attempts, as well as fewer substance/alcohol abuse problems and confrontations with the juvenile justice system.
NOW THEREFORE, BE IT RESOLVED, that the City Commission of the City of Buchanan hereby confirms support for the Girls on the Run® of Berrien County. 
BE IT FURTHER RESOLVED, that the City Commission of the City of Buchanan wishes to invite and host the Girls on the Run® final event in 2010 in the City of Buchanan.  
Roll call vote carried unanimous.  Resolution 2009.11/31 declared adopted.

Arthur Forbes, owner of Blue Ribbon Taxi out of South Bend introduced Kerry and Heidi Kerr based out of Niles and wanted their intentions known that they wish to operate a 24 hour taxi cab here in the City. Questions and discussion was shared with the Commission and City Manager.
Kathy Hempel brought greetings from Stella Proud and reported she is doing well and wishes all Happy Thanksgiving.

City Manager comments were heard.

Commissioners’ comments were heard.

Weaver moved, seconded by Norton to adjourn the meeting at 7:45 p.m.

_____________________________                    ____________________________
Gladys M. Bybee, CMC-City Clerk                       Carla Cole, Mayor Pro Tem

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