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June 22 2009 Minutes

June 22, 2009

The regular meeting of the City Commission was held at Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, June 22, 2009.  Mayor Clark called the meeting to order at 7:00 p.m.
The Pledge was recited by all in attendance.  Pastor Dave Mitchell, Faith Victory Fellowship gave the Invocation.

Commissioners present:  Barbara Clark, Carla Cole, Patricia Moore, William Norton, Warren Weaver
Commissioners absent:   None
Staff present:      City Manager Meg Mullendore by teleconference, Attorney Randy Hyrns, DDA Director Debra Patzer, and Clerk Gladys Bybee
Guests/Visitors present:  20 visitors including 1 reporter
Cole moved, seconded by Moore to amend the Agenda to include a Closed Session to review and discuss the confidential correspondence from the City Attorney.  Roll call vote carried unanimous.  Cole moved, seconded by Weaver to amend the Agenda to include Item A. Four-4 day, ten-10 hour day work week (4/10’s) under Unfinished Business.  Roll call vote carried unanimously.  Weaver moved, seconded by Moore to approve the Consent Calendar as amended.  Roll call vote carried unanimous. 
• Agenda as amended
• Minutes: Regular Meeting June 8, 2009
• Checks 57416 to 57487 in the amount of $97,913.59
• Street Closure Request for Michiana Cruisers Car Show: Smith Street adjacent to Centennial Park on July 19, 2009 from 7:00 a.m. to 5:00 p.m.
• Re-Appoint Michelle Klarich, Al Whitfield and Don Trull for a 4-year term expiring in 2013 to the Common Committee
• Re-appoint Samantha Blevins (City appointment), Alice Kring (Bertrand Township appointment), and Karen Falkenstein (School appointment) for a 4-year term expiring in 2013 to the  Buchanan Fine Arts Council
• Re-appoint Terry Holloway, Alice Hopkins and Beth Chubb for a 3-year term expiring in 2012 to the Farmers’ Market Board
• 2008-2009 End of Year Budget Amendment

Charles Tuttle, Buchanan Masonic Lodge Worshipful Master presented a check in the amount of $3,000 to Redbud Area Ministries President Roy Mark.
The Mayor announced discussion of Item A. Four-4 Ten-10 Hour days would be withheld until after the Closed Session.

Patzer summarized the Fiscal Year 2009-2010 Downtown Development Authority (DDA) Budget while all reviewed the written documents.  Cole moved, seconded by Moore to approve the 2009-2010 DDA Budget as presented.  Roll call vote carried unanimous. 

The City Manager reported that there are lights at the Men’s League field but not at the Girl’s Field and it would cost the city for electric and use of the bucket truck to replace light bulbs (the same as the City does for the Men’s League Field) as requested by the Buchanan Area Recreation Board (BARB).  Buchanan Youth Softball and Baseball Association (BYSBA) Representatives JT Adkerson and Jeff Welch introduced member’s Jackie Hanes and Bill Nichols and explained the construction and installation in detail and requested permission to complete the project.  Weaver moved, seconded by Cole to approve BARB’s request to authorize BYSBA to install lights at Smith Park as presented and recommended.  Roll call vote carried unanimous.

Public comments were heard.

City Manager and Commissioners’ comments were heard.

The Mayor announced that the Commission was going into closed session at 7:30 p.m. to consider material exempt from discussion or disclosure by state or federal statute (15.268 Sec. 8 (h).   The City Manager was included by conference call.

The Mayor reconvened the regular meeting at 7:56 p.m. and reported no decisions were made in closed session.  She then announced that the City Manager withdrew her proposal for City Hall to be open four ten hour days and City Hall would remain eight hours a day, five days a week.

Moore moved, seconded by Cole to adjourn the meeting at 8:00 p.m. Roll call vote carried unanimous.

__________________________                       ____________________________
Gladys Bybee, CMC-City Clerk                         Barbara J. Clark, Mayor

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