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December 3 2009 Special Meeting Minutes

BUCHANAN CITY COMMISSION SPECIAL MEETING MINUTES
THURSDAY, DECEMBER 3, 2009

A Special Meeting of the City Commission for the City of Buchanan was scheduled at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Thursday December 3, 2009 at 12:30 p.m. Mayor Pro Tem Carla Cole called the meeting to order at 12:32 p.m.

Members present: Carla Cole, Patricia Moore, William Norton, Warren Weaver
Members absent:  Barbara Clark
Staff present:       City Manager Meg Mullendore and Clerk Gladys Bybee
Guests/Visitors:    Kenton McAndrew, Project Manager from Abonmarche and 1 visitor

Moore moved seconded by Weaver to approve the Consent Calendar as presented. Roll call vote carried unanimous.
• Agenda

McAndrew reported that we had to re-bid the water tower repairs (no bids received during first request) as required by the Department of Environmental Quality (DEQ).  He further explained the receipt of two bids and recommended the lowest bidder.  After shared discussion, Moore moved, seconded by Norton to award the bid to George Kountoupes Painting in the amount of $130,000 for the Water Tower Improvements, Contract E as recommended. Roll call vote carried unanimous.

After explanation from the City Manager, Weaver moved, seconded by Moore to approve the resolution as recommended.
A RESOLUTION TO TENTATIVELY AWARD CONSTRUCTION CONTRACT’S FOR WATER SYSTEM IMPROVEMENTS

WHEREAS, the City of Buchanan wishes to construct improvements to its existing water treatment and distribution system; and
WHEREAS, the water system improvements project formally adopted on April 22, 2008 will be funded through the state of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and
WHEREAS, the City of Buchanan has sought and received construction bids for the proposed improvements, has received bid’s, and formally awarded bids to the low bidders; and
WHEREAS, the City of Buchanan’s Engineer, Abonmarche has recommended awarding the contract’s to the low bidder’s.
NOW THEREFORE BE IT RESOLVED, that the City of Buchanan tentatively awards the contract for construction of the Third Street Water project to Selge Construction in the amount of $134,440, contingent upon successful financial arrangements with the DWRF; and
BE IT FURTHER RESOLVED, that the City of Buchanan tentatively awards the contract for construction of the Transmission Main project to Selge Construction in the amount of $349,380.15, contingent upon successful financial arrangements with the DWRF; and
BE IT FURTHER RESOLVED, that the City of Buchanan tentatively awards the contract for construction of the Water Control Building project to L.D. Docsa in the amount of $999,900, contingent upon successful financial arrangements with the DWRF; and
BE IT FURTHER RESOLVED, that the City of Buchanan tentatively awards the contract for construction of the Valve Replacements project to SW Transport in the amount of $76,500, contingent upon successful financial arrangements with the DWRF; and
BE IT FURTHER RESOLVED, that the City of Buchanan tentatively awards the contract for construction of the Metering System project to ETNA Supply in the amount of $670,000, contingent upon successful financial arrangements with the DWRF; and
BE IT FURTHER RESOLVED, that the City of Buchanan tentatively awards the contract for construction of the Water Tower Improvements project to George Kountoupes Painting in the amount of $130,000, contingent upon successful financial arrangements with the DWRF.
Roll call vote carried unanimous. Resolution 2009.12/32 declared adopted.
 
Moore moved, seconded by Weaver to adjourn the meeting at 12:37 p.m.

____________________________               ____________________________
Gladys M. Bybee, CMC                                    Carla Cole, Mayor Pro Tem 
City Clerk

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