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August 24 2009 Minutes

August 24, 2009

The regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, August 24, 2009.  Mayor Clark called the meeting to order at 7:00 p.m.
The Pledge was recited by all in attendance.  No Invocation was heard.

Commissioners present:  Barbara Clark, Carla Cole, Patricia Moore, William Norton,Warren Weaver
Commissioners absent:   None
Staff present:      City Manager Meg Mullendore, DDA Director Debra Patzer, and City Clerk Gladys Bybee
Guests/Visitors present:  Senior Center Executive Director Alice Hopkins and 12 visitors 
Cole moved, seconded by Moore to amend the agenda to include under New Business, Discussion of Condemnation Process for boarded up houses within the City.  Roll call vote carried unanimous.  Cole moved, seconded by Moore to approve the Consent Calendar as amended.
• Agenda as amended
• Minutes: Regular Meeting August 10, 2009
• Checks 57808 to 57912 in the amount of $2,289,983.12
• Budget Amendment to General Fund to budget for payment in lieu of taxes from Water and Sewer to General Fund that was not paid during fiscal year 2008-09
• Appoint Ralph McDonald and Ray Cole to the Construction Board of Appeals Board for three year terms ending in 2012
• Appoint official representative and alternate as a voting member at the Annual Business Meeting of MML; Conference scheduled for September 22-25, 2009
• Resolution 2009.08/26, Dial-A-Ride Amended Public Transportation Employment Policy on Alcohol and Drug Use (attached as part of this record)

Patzer explained her conversation with the Downtown Development Authority (DDA) members regarding the request from the City to acquire Clark Park (a.k.a. Duck Pond) as requested by the City Commission.  She said she recommended that the request be honored and the DDA passed a motion to deed the property to the City in exchange for reduction of the $250,000 loan by the amount of the appraisal of the property that was done two years ago and explained her calculation at arriving at the $40,000.  Cole recommended a current reappraisal at the DDA’s expense and Norton wanted something in writing clarifying property lines.  After discussion was shared between commissioners, all concurred to both concerns.

Alice Hopkins summarized the Buchanan Area Senior Center request for property tax exemption, as they are a 501 (C) (3) nonprofit on their newly acquired property at 810 Rynearson while all reviewed the documentation provided. After shared discussion, Moore moved, seconded by Cole to approve the request to exempt the property taxes at 810 Rynearson for the Buchanan Area Senior Center. Roll call vote carried unanimous.

Patzer distributed the brochure for the Non-Pareil and explained in detail the business- sponsored event.  After clarification that the festivities would not be blocking any streets, Weaver moved, seconded by Cole to approve the request from DDA to use the Gazebo, Mill Race Alley, Sculpture Alley, and the right-of-way at the southwest corner of the intersection of Front Street and Days Avenue as possible location for street musicians on Saturday September 5, 2009, as presented.  Roll call vote carried unanimous.

Patzer explained in detail the Michigan Main Street Program Community Requirements and Expectations Agreement while all reviewed. She will be showing the power point presentation at the September DDA meeting and invited Commissioners to attend. Discussion was shared with commissioners and Patzer about the training expenses and confirmation that the DDA did approve it.  Cole moved, seconded by Moore to approve the Michigan Main Street Program Agreement as presented.  Roll call vote carried unanimous.

Mullendore explained the request from the Plan Commission for the City Commission to approve a motion to overhaul the Zoning Ordinance and develop a Capital Improvement Program.  She reported that the project may be cost prohibitive and going out to bid for professional services would define the cost.  After shared discussion about classes attended by Mullendore, Moore moved, seconded by Cole to solicit bids as requested.  Roll call vote carried unanimous.

Norton reported the problem properties that he has been working with Code Enforcement on and the need to find a resolution. He further explained the properties are unsafe and one owner allegedly is willing to give her property to the City.  He suggests that the City accept the offer as City crews are currently maintaining them. Mullendore explained the process of the two-year tax forfeiture (technically known as Operative Sheriff’s Deed).

City Manager comments were heard.

Commissioners’ comments were heard.

Cole moved, seconded by Moore to go into closed session at 7:50 p.m. to review minutes from August 10, 2009 Closed Session.  Roll call vote carried unanimous.

The Mayor reconvened the regular meeting at 7:53 p.m. with no decisions made in closed session.

Weaver moved, seconded by Cole to go approve the Closed Session Minutes from August 10, 2009 to consider material exempt from discussion or disclosure by state or federal statute [15.268 Sec. 8. (h)].  Roll call vote carried unanimous.

Weaver moved, seconded by Moore to adjourn the meeting at 7:54 p.m. Roll call vote carried unanimous.

_____________________________                 ____________________________
Gladys M. Bybee, CMC-City Clerk                    Barbara J. Clark, Mayor

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