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April 13 2009 Minutes

CITY OF BUCHANAN COMMISSION MINUTES
April 13, 2009

Mayor Clark called the public hearing to order at 7:00 p.m. and invited interested parties to express public comments on the proposed 2009-2010 Fiscal Year Budget according to Charter Section 9.4.  Consideration to take final action will occur at the April 27, 2009 City Commission Meeting at City Hall.  Being no public comments or receipt of written comments, Cole moved, seconded by Moore to close the public hearing at 7:01 p.m.

The regular meeting of the City Commission was held at Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, April 13, 2009. Mayor Clark called the meeting to order at 7:01 p.m.

The Pledge was recited by all in attendance.  Reverend Chris Kruchkow, Faith United Methodist Church gave the Invocation.

Mayor Pro Tem Carla Cole read the biography and the Mayor presented the Citizen Appreciation Recognition Award to Lloyd and Liz Miller. 
 
Commissioners present: Barbara Clark, Carla Cole, Patricia Moore, William Norton, Warren Weaver
Commissioners absent:  None
Staff present:     City Manager Meg Mullendore and Clerk Gladys Bybee
Guests/Visitors present: SMCAS Director Tim Gray along with 12 visitors

After request from the Manager to include a proclamation and explanation that the Southwestern Michigan Community Ambulance Service (SMCAS) Resolution was revised, Cole moved, seconded by Norton to amend the Agenda to include the Proclamation for White Cane Week under the Consent Calendar and to replace the current SMCAS Resolution with the one  presented at this meeting.  Roll call vote carried unanimous.  Cole moved, seconded by Norton to approve the Agenda as amended. Roll call vote carried unanimous.
• Agenda as amended
• Minutes: Regular Meeting March 23, 2009 and Budget Work Session March 16, 2009
• Checks 56972 to 57073 in the amount of $142,713.71
• Call Public Hearing for May 11, 2009 to invite and hear public comments regarding growth of weeds, grasses and plant growth in excess of 10 inches and the growth of noxious weeds which is detrimental to the public health and general welfare
• Resolution 2009.04/12, Agreement for Collection of Summer School Tax Fee in the sum of $2,661.69 for Berrien Regional Education Service Agency (RESA), Lake Michigan College, and Buchanan Community Schools
• Appoint Ann-Marie Buchanan Jones to the Fine Arts Council through 2012
• Appoint Rich Shepardson to the Fine Arts Council through 2011
• Appoint Patricia Moore as Commission Representative to the Fine Arts Council
• Proclamation, Arbor Day 2009
• Proclamation, Lions’ Club White Cane Week
• Proclamation, Volunteer Week 2009
• Street Closure for Oak Street from Front Street to Roe Street
• Resolution 2009.04/13, Amendment to City of Buchanan, Non-Union Employee Personnel Policies

Carol McKean introduced board member’s Liz Miller and Mary Diethrich and announced the Arbor Day Celebration Ceremony on Friday and Perennial Sale on Memorial Day, and each Saturday in May at the Farmers’ Market.  She explained their newest project being the creek bank at the Common.  Greetings were shared. The City Manager thanked the Garden Club for their efforts with all of the downtown plantings.

Upon the Fire Chief’s absence, Mullendore reported that two bids were received from Spencer Manufacturing and Four Guys Commonwealth Fire Equipment Company.  She recommends the award go to Spencer as the lowest bidder, closest in proximity, we have worked with them in the past and they were recommended by the Fire Chief as the lowest and most responsive. She also explained they will invoice in two budget cycles and we will take possession of the truck in July 2010.  Moore moved, seconded by Cole to approve the purchase of the fire truck from Spencer Manufacturing, Inc. in the amount of $465,608 as presented and recommended.  Norton did announce that he was approached by a citizen asking why we needed a new fire truck with Mullendore responding that the purchase was planned.  Roll call vote carried unanimous.

After brief explanation from the manager, Weaver moved, seconded by Norton to approve the bid award to White’s Septic for portable facilities in the amount of $4,740. Roll call vote carried unanimous.

Southwestern Michigan Community Ambulance Service (SMCAS) Executive Director Tim Gray reported discrepancies’ with state law regarding boundary issues and explained the purpose for the resolution. Commission and Gray discussed mutual aid agreements and satellite stations.  Weaver moved, seconded by Moore to approve the Resolution Designating SMCAS as the Sole Emergency Advanced Life Support (ALS) Emergency Medical Services (EMS) Transporting Provider for the SMCAS Assessment District as presented and recommended. Roll call vote carried unanimous.  Resolution 2009.04/14 (see attached).

Mullendore summarized previous resolution (2006.02/04) restricting the color (white) of city vehicles and believed the action did not take into account the different functions of the departments with possible hazards of a white snow plow during white out conditions. Weaver and Moore recalled the discussions and reasoning of the 2006 resolution.  Weaver made the motion to allow the discretion of the City Manager and Department Head and authorize them to make the decision of the color of vehicles for the respective department. Cole seconded and the motion carried unanimous.  There was discussion of consistency and professionalism for City vehicles.  

Moore moved, seconded by Cole to take a 5 minute recess before going into closed session.  The Mayor reconvened the meeting at 8:20 p.m.

Moore moved seconded by Weaver to go into closed session at 8:20 p.m. to consider the purchase or lease of real property up to the time an option to purchase or lease that real property is obtained. Roll call vote carried unanimous.


The Mayor reconvened the regular meeting at 8:56 p.m.

Moore moved, seconded by Cole to pursue acquisition of property as discussed in closed session. Roll call vote carried unanimous.

City Manager comments were heard.

Commissioner comments were heard.

Cole moved, seconded by Norton to adjourn the meeting at 9:48 p.m.

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