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April 13 2009 Agenda

Call to Order 
Invite and hear public comments at which time interested parties are invited to express public comments on the proposed 2009-2010 FY Budget according to Charter Section 9.4 
Consideration to take final action will occur at the April 27, 2009 City Commission Meeting at City Hall.


I.     Call to Order 
II.    Pledge of Allegiance – Invocation

Citizen Appreciation Recognition Award – Lloyd and Liz Miller

III.   Roll Call  
IV.   Public Comments 
(Citizens are allowed up to three (3) minutes to discuss any agenda item)

V.    Consent Calendar:
 A. Approve Agenda
*B.  Approve Minutes: Regular Meeting March 23, 2009
             Budget Work Session March 16, 2009
*C.  Approve Checks 56972 to 57073 in the amount of $142,713.71
D.  Call Public Hearing for May 11, 2009 to invite and hear public comments regarding growth of weeds, grasses and plant growth in excess of 10 inches and the growth of noxious weeds which is detrimental to the public health and general welfare
*E. Approve Resolution 2009.04/____, Agreement for Collection of Summer School Tax Fee in the sum of  $2,661.69 for Berrien Regional Education Service Agency (RESA), Lake Michigan College, and Buchanan Community Schools
*F. Appoint Ann-Marie Buchanan Jones to the Fine Arts Council through 2012
*G. Appoint Rich Shepardson to the Fine Arts Council through 2011
*H.  Proclamation, Arbor Day 2009
* I. Approve Street Closure for Oak Street from Front Street to Roe Street
* J.  Proclamation, Volunteer Week 2009
*K. Approve Resolution 2009.04/___, Amendment to City of Buchanan, Non-Union Employee Personnel Policies
 L.  Appoint Patricia Moore as Commission Representative to the Fine Arts Council

VI.   Reports by: Departments, Committees, Boards
 A. Buchanan Garden Club – Carol McKean, Liz Miller, Mary Diethrich

VII.  Unfinished Business

VIII. New Business
*A. Consider Bid Award for Fire Truck
*B. Consider Bid Award for Portable Facilities
*C. Consider Resolution 2009.04/____, Designating Southwestern Michigan Community Ambulance Service (SMCAS) as the Sole Emergency Advanced Life Support (ALS) Emergency Medical Services (EMS) Transporting Provider for the SMCAS Assessment District
*D. Revisit Policy for purchasing city vehicles
IX.    Public Comments (Citizens are allowed up to three (3) minutes to discuss any non agenda Item)

X.     City Manager’s Comments

XI.   Commissioners’ Comments

XII.  CLOSED SESSION – 15.268 Sec. 8. (d) To consider the purchase or lease of real property up to the time an option to purchase or lease that real property is obtained.

XIII. Adjourn

*    Indicates backup materials attached

Said Meetings are accessible. Persons requiring auxiliary aides and services or other accommodations should contact the City, by one week’s prior notice in writing or by telephone.

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