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September 11 2006 Minutes

CITY OF BUCHANAN COMMISSION MINUTES 
September 11, 2006 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday, September 11th and called to order by Mayor Scanlon at 8:01 p.m. 

Tom Fox, Portage Prairie United Methodist Church asked that a moment of silence be observed for the families and victims of 9-11. He then gave the Invocation. 

Commissioners present: Alberta Arbanas, David Hagey, MarLon McGuire, Patricia Moore, Earl Scanlon III 
Commissioner absent: none 

Staff present included City Manager Meg Mullendore and Clerk Gladys Bybee 
Guests/Visitors present: Chamber of Commerce President Alice Kring and DDA Director Michelle Klarich and 16 visitors present including 3 press 

Pastor Tom Fox, on behalf of Redbud Area Ministries (RAM) declared continued support for the Teen/Youth Center and making the center a reality. 

Hagey moved, seconded by McGuire to amend the Consent Calendar by including, on the Agenda under New Business, Bid Waiver to repair of the front end loader for the WWTP. Roll call vote carried unanimously.

Moore moved, seconded by Hagey to approve the Consent Calendar as amended. Roll call vote unanimous.

  • Agenda as amended 
  • Minutes: Regular Meeting August 28, 2006 
  • Checks 50990 to 51071 in the amount of $102,809.04 


Chamber of Commerce President Alice Kring gave a full report on events such as the Easter Egg Hunt, Garage Sales, Golf Outing, PERC Club Breakfast, Annual Buchanan Day at the Cove, Homes & Business Award, and Buchanan Fest. She then explained the details of Buchanan Fest and invited new Chamber Members and thanked all involved to make Buchanan Fest a success. Discussion was shared. 

Michelle Klarich, Downtown Development Authority (DDA) Director and Facilitator for the Farmers' Market Board acknowledged and thanked the hard work of the Farmers' Market Board, DDA members, Vendors and Patrons. She explained the integral workings in details (i.e. rental rates, rules, vendors, etc) and the definite need for an operating budget. She introduced volunteer Farmers' Market Master Phil Hempel and thanked him for all of his assistance. She believed that the Farmers' Market has become a social outing for all involved. Discussion was shared. Commissioner Hagey requested a report from Mr. Hempel. Hempel explained his positive and negative experiences as the Market Master; patrons, vendors, socializing, authority, seasonal calendar dates, interest, recruiting vendors, competition, insufficient promotion, etc. Hempel, Kring, and Commission agreed to review a forthcoming promotional budget. 

Mullendore explained her potential wording (included in the packet) that could be incorporated into a Request for Proposal (RFP) for the release and use of the Teen Center. Discussion was shared about a marketing analysis to maintain a Teen/Youth Center, defining the scope of the project, and merging the two (2) parcels. McGuire moved, seconded by Hagey to include all verbiage in the RFP, as proposed by the City Manager. Roll call vote carried unanimously.

After shared discussion on observing Trick-or-Treat, Arbanas moved, seconded by McGuire to observe Trick-or-Treat on Saturday, October 28th from 5:00 to 7:30 p.m. Roll call vote carried unanimously.

Commissioners agreed to Mullendore request to review the proposed Lease Agreement with the DDA for the Farmers' Market Facility and recommended final action at the next Commission Meeting. 

Mullendore explained the recommended bidder was not the lowest, however Clark is the only company that has worked on the piece of equipment, pick up of the loader was left out on one of the bid proposal, and specialty work involved. McGuire moved to approve the bid waiver to repair the front end loader at the Wastewater Treatment Plant in the amount not to exceed $4,800. to Clark as recommended. Moore seconded the motion and roll call vote carried unanimously.

High School Student Justin Brown announced his High School Project on review of Buchanan Code 75-53, Outdoor Sales and disagreed with the restrictions of the code. Brief discussion was shared.

Mullendore commented: 

  • Thanked Pastor Tom Fox for organizing the 9-11 Memorial held at the Common earlier today 
  • Upcoming dates/times of upcoming events 


McGuire commented: 

  • Concerned about Citizen Safety of loitering youths 
  • Positive on the McCoy's Creek Trail continued progress 
  • Status of the Senior Center Lease; being reviewed with both Attorney's 
  • Thanked all for participating in the Memorial Service 

Moore commented: 

  • Apologized for not attending Memorial Service due to prior commitment 
  • Urged persons that still have issues with 9-11 to speak with a professional 

Hagey commented: 

  • Encouraged, apologized, and complimented all who participated in continuing the 1st Year of the Farmers' Market 

Arbanas commented: 

  • Congratulations to Mr. And Mrs. Post on their 60th anniversary 
  • Street light outages on Days Avenue 
  • Status of the Bond Issue for the Utilities; planned in the 2007-2008 Budget 
  • Hurt and insulted about rumor that she is fraudulently running for a full four year term as a City Commissioner. She pledged her commitment for a full four years. 

Scanlon commented: 

  • Sympathy and remembrance for all victims/families of 9-11 and the war 
  • Thanked all for making the Farmers' Market a reality 
  • Announced that he will be running as a write-in candidate for the City Commissioner seat 


Hagey moved seconded by McGuire to adjourn the meeting at 10:20 p.m. Voice vote carried.

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