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June 12 2006 Minutes

CITY OF BUCHANAN COMMISSION MINUTES 
JUNE 12, 2006 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday, June 12th and called to order by Mayor Scanlon at 8:00 p.m. 

The Pledge was recited by all in attendance. Reverend Leonard Bailey, Church of the Nazarene gave the Invocation. 
The Mayor read the biography of retiring School Superintendent Dave Casey and presented him with a Certificate of Appreciation along with the Key to the City. Greetings were shared. 

Commissioners present: Alberta Arbanas, David Hagey, Marlon McGuire, Patricia Moore, Earl Scanlon III 
Commissioner absent: none 

Staff present included City Manager Meg Mullendore and Clerk Gladys Bybee 
Guests/Visitors present: Buchanan Community Schools Superintendent Dave Casey, Friends of Oak Ridge Cemetery Chairman Lyle Sumerix and 11 visitors, 2 being press 

Hagey moved, seconded by Moore to amend the Agenda by excluding the report from the Joint Sewer/Water Board until the next meeting. Roll call vote unanimous. Hagey moved seconded by Moore to approve the Consent Calendar as amended. Roll call vote unanimous.
Agenda 
Minutes of Regular Meeting May 22, 2006 
Checks 50323 to 50451in the amount of $94,354.72 
Budget Amendment within the General Fund for a total amount of $459,389 
Noticed Public Review and Comment Period, May 30th to July 14th for the proposed Southwestern Michigan Commission Participation Plan 
Reappointment of Ron Dreitzler to the Buchanan Area Recreation Board for another term through 2009 
Appointment of Barbara Huckaby to the Fine Arts Council to fulfill a term through 2008 

City Clerk Bybee reported on the upcoming receipt of new handicap voting equipment and qualified voter file hardware and software. She also reported on vacancies on boards and commissions, upcoming elections, opening of nominating petition for interested individuals for City Commission seats, and status of rental rehabilitation program. 

Chairman Sumerix introduced members Ron Bennett and Bob Brown and explained the array of head stones from the Old Burying Ground and Potters Field that the Friends proposed to reconstruct. He presented photographs of the current condition and renderings of the proposed project. Questions and discussion was shared with Commission and Sumerix asked for favorable consideration to continue the project as presented and confirmed discussions with Public Services Director Rick Smigielski and Cemetery Supervisor Jon Raines. Moore moved seconded by McGuire to approve the Friends of Oak Ridge Cemetery proposal for the Old Burying Ground and Potters Field as proposed and recommended. Roll call vote unanimous.

Bybee announced the completion of the Documentary on Revitalization of Downtown Buchanan that began in 2003 and all viewed the DVD. Moore moved, seconded by Hagey to approve the Bid Waiver in the amount of $3,375. for tape editing services and 15 DVDs as presented. Roll call vote unanimous.

Lyle Sumerix presented the preliminary sketch of the Front Street Entrance Signs to Oak Ridge Cemetery and explained the group is still working on specification (clearance). He reported the plan would be taken to the Plan Commission and asked for approval on the concept. Mullendore explained her conversations with Building Inspector Warren Weaver regarding the Plan Commission approval as the project would need to conform to zoning ordinances. Moore moved, seconded by Arbanas to approve the Entrance Signs contingent upon Plan Commission review and approval. Roll call vote unanimous.

Mullendore explained the release of request for proposal (RFP) for a Phase 1 Environmental Site Assessment of property being considered for purchase by the City and recommended the award to Prism. Moore moved, seconded by Hagey to approve the proposal from Prism not to exceed $4,200. with a completion no later than six (6) weeks. Roll call vote unanimous.

Resident Jean Tutson stated her concern about a letter sent to Commissioners and circulating in the City with her name on it. She proclaimed she did not authorize the letter nor did she sign it. Mullendore explained that verification of authenticity of the letter had been investigated and the city did not endorse the letter. Commission requested/urged that Ms. Tutson meet with the Chief of Police. Resident Linda Brown asked about a process to file a petition to force an order to cease and desist harassment. Resident Faye Gregin announced that she spoke with the City Manager about the letter. The Mayor requested that the concerned persons meet with staff to control the situation. 

Mullendore commented: 

  • Congratulated girl's softball team 
  • Upcoming event dates/times 
  • Urged Commission attendance for Mayors' Exchange with Dowagiac 


McGuire commented: 

  • Participation in the McCoy's Creek Clean-Up 
  • Congratulated Buchanan youth receipt of Ida Hacking scholarship 
  • Pleased with the Farmers' Market 
  • Commended the American Legion sponsored Memorial Day Parade 


Hagey commented: 

  • Commended the organizations for the numerous events in the community over the weekend 
  • Pleased with the Arts & Historical District 
  • Arbanas commented: 
  • Reported on the weekend events 
  • Thanked JT for the bicycle instruction/education 
  • Buchanan Fest Meeting and invited all to the Velveteen Rabbit performance at the Tin Shop Theatre 
  • Happy Fathers Day to all Dads 


Moore commented: 

  • Commended the girl's softball team 
  • Thanked the Fine Arts Council for her warm welcome on their board 
  • Encouraged local gardeners to participate in the Farmers' Market 


Scanlon commented: 

  • Thanked Ms. Tutson for attending the meeting 
  • Congratulated the girl's softball team 
  • Thanked all that participated in McCoy's Creek Clean-Up 


McGuire moved, seconded by Moore to go into Closed Session at 9:50 p.m. to discuss Purchase or Lease of Property. The Mayor reconvened the meeting at 10:50 p.m. with no action taken during Closed Session.
Hagey moved, seconded by Moore to authorize the city manager to negotiate the purchase of three properties discussed in closed session, not to exceed $40,000. Roll call vote unanimous.

Hagey moved seconded by McGuire to adjourn the meeting at 10:52 p.m. Voice vote carried.

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