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January 9 2006 Minutes

JANUARY 9, 2006 

Call to Order/Pledge/Invocation 
A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan and called to order by Mayor Scanlon at 8:00 p.m. The Pledge was recited by all in attendance. Reverend Tom Fox, Portage Prairie United Methodist Church gave the Invocation. 

Roll Call 
Commissioners present: David Hagey, MarLon McGuire, Patricia Moore, Earl Scanlon III 
Commissioners absent: Flora King 

Staff present included City Manager Meg Mullendore, Administrative Secretary Jennifer Harrington, and DDA Director Michelle Klarich. 4 visitors and 2 members of the press. 

Public Comments 
Rev. Tom Fox wished everyone a Happy New Year, and questioned if the individuals that are nominated for Citizens Appreciation could be anyone in the community including the youth. Discussion was shared. 
Lene Mollberg questioned the Commission about the status of the snow removal on the sidewalks, leaf pick-up, and the lights in the downtown area. Discussion was shared. 

Consent Calendar 
Hagey moved seconded by Moore to amend the Consent Calendar by adding the letter of resignation of Commissioner Flo King under New Business. Roll Call vote unanimous. McGuire moved seconded by Moore to approve the Consent Calendar as amended. Roll Call vote unanimous.

  • Agenda as amended 
  • Minutes - December 27, 2005 
  • Checks 49406 - 49476 in the amount of $160,368.93 
  • Annual Meeting Dates and Times for 2006 
  • Resolution 2006.01/01, Authorizing Treasurer to negotiate Summer School Tax Collection Fee 
  • Resolution 2006.01/02, Authorizing the Mayor and Transportation Coordinator to execute the MDOT Agreement for 5311 Non-urban operating monies for FY2006. 

Public Hearing: Ordinance 2006.01/368 Planning Section 70-27, Article II, Membership for final adoption 
The Mayor called the Public Hearing to order at 8:09 p.m. for the purpose of amending the Plan Commission membership. Scanlon questioned if there were any written or public comments regarding this issue. Mullendore explained the reasoning of reducing the membership. Being there was no further public comments the Mayor closed the Public Hearing at 8:10 p.m. Moore moved seconded by McGuire to approve the Ordinance. Roll Call vote unanimous.

Farmers' Market discussion 
Mullendore explained that she met with Lisa Epple from Rural Development regarding the Farmers' Market. There was much discussion regarding the ownership of the Farmers' Market between DDA and the City. After discussion between the City Manager, City Commission and DDA Director Michelle Klarich there was a motion by Moore supported by McGuire to authorize the City Manager to have discussion with the DDA regarding a Lease Agreement for the Farmers' Market. 

Annual Planning Meeting 
Mullendore explained that a revised date sheet for the Annual Planning has been distributed for their approval. This meeting is for the annual goal setting for 2006-07. No motion needed. 

Resignation of Commissioner Flora King 
Scanlon noted that the City Commission received a letter of resignation from Commissioner King effective immediately. Motion by Moore, supported by Hagey to regretfully accept Flora King's resignation. Roll call vote unanimous. Mayor Scanlon read King's resignation letter out loud. Mullendore went through the process of a replacement. Deadline is noon January 20th. Any individual interested needs to be at least 18 years of age and a registered voter. Any applications received after the deadline will not be accepted. A Letter of Intent to Become a Candidate needs to be filled out, than after that is filed, a questionnaire and Volunteer Form will needs to be completed. This term expires November 2006. Motion by Hagey supported by Moore to authorize the City Manager prepare a questionnaire. Roll call vote unanimous

City Manager's Comments 
City Manager's comments were heard by all. 

City Commissioners' Comments 
City Commissioners' comments were heard by all. 

Moore moved, supported by McGuire to adjourn the meeting at 9:15 p.m. Voice vote carried unanimously.

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