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December 11 2006 Minutes

CITY OF BUCHANAN COMMISSION MINUTES 
December 11, 2006 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday, December 11th and called to order by Mayor Moore at 7:35 p.m. 

All in attendance recited the Pledge. Reverend Chris Kruchkow, Faith United Methodist Church gave the Invocation. The Mayor tabled the recognition awards as the recipients could not attend. 

Commissioners present: Carla Cole, David Hagey, Jennifer Harrington, Patricia Moore 
Commissioners absent: Barbara Clark (notification given) 
Staff present:City Manager Meg Mullendore and Clerk Gladys Bybee 
Guests/Visitors present:Preservation Society Chairman, Tom Fehlner; Friend of Oak Ridge Cemetery Chairman, Lyle Sumerix and 13 visitors present including 3 members of the news media. 

Harrington moved, seconded by Cole to amend the Consent Calendar to add to the Agenda, under New Business, Street Closure for Remembrance Candle Walk. Roll call vote carried unanimous.

Harrington moved, seconded by Cole to approve the Consent Calendar as amended. Roll call vote carried unanimous.

  • Amended Agenda 
  • Minutes: Regular Meeting November 27, 2006-Work Session November 20, 2006 
  • Checks 51590 to 51681 in the amount of $60,367.22 
  • Resolution to Cancel December 26, 2006 City Commission Meeting and Authorize the Mayor and Treasurer to sign checks 

WHEREAS, the City Commission of the City of Buchanan wishes to cancel the December 26, 2006 meeting due to the holiday season; 
NOW, THEREFORE, BE IT RESOLVED that the Mayor for the City of Buchanan and the Buchanan City Treasurer are authorized to sign checks on behalf of Buchanan City, Berrien County on this 11th day of December, 2006. 
RESOLUTION 2006.12/37DECLARED ADOPTED this 11th day of December 2006. 

  • General Fund Budget Amendment in the amount of $235,000 for Purchasing 204 N. Redbud Trail, recording, winter taxes, building maintenance, utilities (funds expended from the Municipal Complex Reserve Fund Balance) 
  • Call a Public Hearing on Monday January 8, 2007 at 7:30 p.m. to invite and hear public comments on an Ordinance Amending the Boundaries of the City of Buchanan Downtown Development Authority (notice forthcoming and published as applicable) 
  • Call a Public Hearing on Monday January 8, 2007 at 7:30 p.m. to invite and hear public comments on an Ordinance Amending the Development and Tax Increment Financing Plans for the City of Buchanan Downtown Development District (notice forthcoming and published as applicable) 


Tom Fehlner, Preservation Society Chairman distributed written statement for Pears Mill. All viewed while he explained the state and future of the Mill and problems with inadequate water flow. He urged the Commissioners to expedite the water issue. All shared discussion and Mullendore reported that the weir project had been delayed due to the unforeseen jetting of the sewers caused by mercury content. She noted that it was scheduled for May 2007. 
Lyle Sumerix, Friends of Oak Ridge Cemetery Chairman introduced member Bob Brown and reported on his written hand-out. He explained the completion and dedication of "The Old Burying Ground Memorial", Cemetery Walk time change, restoration of head stones, receipt of 501-3-C status, and ongoing concerns. Mr. Brown distributed the October Newsletter and other Program Brochures. Discussion was shared with Commissioners, Manager, and Sumerix. 

Mullendore reported that the State required that public transportation be bid out and explained the Request for Proposal process with only two (2) received out of 20. She recommended award of Dial-a-Ride Contract to Low Bidder, Transportation Management, Inc. After shared discussion, Harrington moved, seconded by Cole to award the contract to the lowest bidder, Transportation Management for three (3) years in the total amount of $432,160 and authorize the City Manager and City Clerk to endorse a contract. Roll call vote carried unanimous.

Mullendore reported that an extension was necessary to allow the City to continue to have the McCoy Creek Industrial Park sign located on the corner of Front and Skyline which is Jack Post property. She requested favorable approval. Cole moved, seconded by Hagey to enter into the Easement Agreement with Jack Post as presented. After discussion on the term of the agreement, roll call vote carried unanimous.

Mullendore explained that approval to the MDOT Project Authorization FY 2007 Section 5311 Operating Agreement and passage of the Resolution would allow the City to accept federal dollars to subsidize the Buchanan Dial-A-Ride. Hagey moved, seconded by Cole to approve the Resolution as presented.
WHEREAS, the State of Michigan Department of Transportation (MDOT) has offered the City of Buchanan Dial-A-Ride public transportation system 5311 operating monies equal to 16 percent of audited costs for FY2007; and 
WHEREAS, MDOT Agreement No. 2007-0181/Z1, Project No. 889770 will provide 16 percent of eligible audited operating costs, not to exceed$18,880. 
NOW, THEREFORE BE IT RESOLVED that the City of Buchanan does hereby make its intentions known to accept this MDOT Agreement No. 2007-0181/Z1, Project No. 889770 Section 5311 federal operating assistance for FY2007. 
BE IT FURTHER RESOLVED that the City of Buchanan authorizes Julianne O'Bryant as Transportation Coordinator, and Dr. Patricia Moore, Mayor of the City of Buchanan to jointly execute MDOT Agreement No. 2007-0181/Z1, Project No. 889770 for the Commission for 2007 Section 5311 Federal operating assistance. 
Roll call vote carried unanimous. Resolution 2006.12/38 declared adopted this 11th day of December, 2006. 

Farmers' Market Board Chairwoman Alice Kring distributed a proposed budget for the Market and explained the request for the City Commission to remove the Farmers' Market Board from the Downtown Development Authority (DDA) responsibility; thus the Farmers' Market Board would report directly to the City Commission. Discussion/ questions were shared with Kring, Volunteer Market Master Phil Hempel, and Commission. Kring urged the members to consider the request with joint meetings to discuss the matter during the budget cycle, with an anticipated ruling from the City Commission prior to the 2007 Farmers' Market season (May). 

Mullendore reported receipt of the Street Closure just prior to the meeting from Chief Marx for a Candle Walk on Front Street from Police property Gazebo to American Legion on Friday December 22nd from 6:00 to 6:30 p.m. Hagey moved, seconded by Cole to approve the street closure as submitted. Roll call vote carried unanimous.

Alice Kring invited the Commission to Open House for her business expansion and Chamber Perc Club Breakfast. 
Stella Proud commended the Commission on the Holiday Lighting and was pleased with participating in the holiday festivities and the Farmers' Market. She also commended the City Manager and Phil Hempel. 
Lyle Sumerix urged more consideration in selling the current Teen Center building and the need for purchasing a new building for the youth. Long term volunteers dwindling. 

Mullendore comments: 

  • Grant application submitted for Hazardous Substances Assessment Grant 
  • Presented the proposed parcel swaps to the DDA at December meeting; City Hall building for Ross-Sanders parcel and the Duck Pond for the Tin Shop. DDA interest in the Teen Center. Urged Commissioners to attend or share comments with the DDA. 
  • Upcoming event dates/times 


Cole comments: 

  • Thanked Stella Proud and Joe Scanlon for Santa and Mrs. Santa during the Holiday Hunt 
  • Asked that all keep servicepersons in thoughts and prayers for holiday 

Hagey comments: 

  • Also thanked Stella and Joe 
  • Thanked Alice Kring and Phil Hempel and all members of the Farmers' Market Board 

Harrington comments: 

  • Shirley Roti-Roti retiring from Fine Arts Council; been a member since 1978. Fine Arts would like Commission to present acknowledgement to Mrs. Roti-Roti 
  • Best Wishes to Commissioner Clark due to family emergency 
  • Happy Holiday Season 

Moore comments: 

  • Thanked all for preparation of Holiday Lighting 


Harrington moved, seconded by Cole to adjourn the meeting at 9:01 p.m. Voice vote carried unanimous.

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