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April 10 2006 Minutes

APRIL 10, 2006 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday, April 10 and called to order by Mayor Pro Tem Hagey at 8:02 p.m. 
The pledge was recited by all in attendance. Reverend Dave Meister, First United Methodist Church gave the Invocation. 
Mayor Pro Tem David Hagey read the biography and presented the Citizen Appreciation Recognition Award to Frances Morley. 

Commissioners present: Alberta Arbanas, David Hagey, MarLon McGuire, Patricia Moore 
Commissioner absent: Earl Scanlon III 
Staff present included City Manager Meg Mullendore, Public Services Director Rick Smigielski, and City Clerk Gladys Bybee. 
Guests/Visitors present: Buchanan Lions Club Representative Tom Gordon 
12 visitors, 2 being Press 

Amy Paxton announced the Garden Club Arbor Day Ceremony Friday April 28th. She explained the Ceremony in detail and urged all to attend. 

Moore moved seconded by McGuire to amend the Consent Calendar by including, under Reports, Buchanan Lions Club Report and Proclamation for White Cane Week. Roll call vote unanimous. McGuire moved, seconded by Moore to approve the Consent Calendar as amended. Roll call vote unanimous.

  • Agenda as amended 
  • Minutes: Regular Meeting March 27, 2006 
  • Checks 49979 to 50054 in the amount of $57,585.41 
  • Banner placement form, Farm Board-Plow Day 
  • Call Public Hearing Monday April 24th at 8:00 P.M. to hear comments on the property tax millage rate proposed to be levied to support the proposed 2006-2007 Fiscal Year Budget for the City of Buchanan 
  • Street Closure (Front Street) for Memorial Day Parade on Monday May 29th 

Public Services Director Rick Smigielski reported that the newest purchase of the trailer w/emergency stand by pump was on display in the parking lot. He presented digital pictures of future projects; street crack sealing, electrical at the well field, Mill Race project, Sexton Building and Knights Chapel repair, cemetery retaining wall repair, and 2.5 million dollar improvement at the Water and Wastewater Treatment Plant. He briefly explained bringing the bond information back for the upgrades/repairs. Discussion/questions shared with Commission and Smigielski explained that a video of decaying sewer was available. 

Tom Gordon, Representative for the Buchanan Lions Club spoke briefly and announced 38 members actively work in the community and completed shelter in Centennial Park. He announced White Cane Week Fundraiser, Lions Club volunteerism, projects and other fundraisers. Mayor Pro Tem Hagey read the Proclamation in honor of White Cane Week and encouraged participation. 

An Ordinance Amendment for Floodplain Management Provisions was introduced and a public hearing was called for Monday April 24th at 8:00 p.m. Smigielski explained the purposes for the Ordinance and discussion was shared. Local Insurance Agent Alice Kring was in attendance and answered questions regarding the floodplain insurance protection. 

Mullendore explained the Copier Lease Agreements for City Hall and Police in detail. She introduced the Representative from US Business Systems and he confirmed the quote. Moore moved seconded by Arbanas to approve the copier lease in the amount of $169.66 per month for City Hall and $99.91 per month for the Police Station as recommended. Roll call vote unanimous.

Alice Kring reported that Miss Buchanan would submit a written plan for a Beer Tent to the Commission at the 2nd meeting in May. She clarified that she brought this forth on behalf of opinions brought to her. McGuire and Hagey agreed to include the discussion of the Beer Tent on the May 22nd meeting to hear public comments. 

Kathy Hempel introduced herself and announced working towards a community conversation about drug addiction, alcohol abuse, myspace.com. etc. She announced she will be presenting to both schools about what their life could look like in the future, proposal to the Middle School May 2nd. She requested Commission support for a community formal panel discussion. More discussion at the May 19th PERC Breakfast. 

Mullendore commented: 

  • She requested comments on the previous distributed "Mission Statement" to formalize adoption. 
  • Urged Commissioner Attendance to Mayors Exchange Wednesday May 17th in Dowagiac and asked for dates to offer Dowagiac visit. 
  • Concerns about tree removal on Chippewa and Fourth Streets. She explained the installation of new three phase electric lines was the reasons for removal. Discussion was shared between Mullendore and Commission. She confirmed replacement of trees. 
  • Meeting with Al Fisher and BYSBA; volunteers and donations created a pony league field out of the new Rennhack Field. 
  • Restrictive Covenants of Ingersoll Rand properties reviewed with Dick Proud. 
  • Proposed offer to new Administrative Secretary by end of week 
  • Upcoming event dates/times 

Moore commented: 

  • Apologized for missing last meeting 
  • Happy Easter 

Arbanas commented: 

  • Dead tree in front of A-Salon and Lucy's on Front Street 
  • Concerns of traffic on Front Street when turning left on Days Avenue and Main Street 
  • Easter Egg Hunt 

McGuire commented: 

  • Had the pleasure of meeting family from Paduka Kentucky that recently moved to Metea Court 
  • Offended by the white substance in the Creek downtown; wishes for the substance to be analyzed 

Hagey commented: 

  • Agreed that the white substance needs to be checked 

Moore moved seconded by McGuire to go into Closed Session to discuss Purchase or Lease of Real Property at 9:46 p.m.
The Mayor reconvened the meeting at 10:23 p.m. with no action taken during Closed Session.
Moore moved seconded by McGuire to direct the City Manager to pursue the buy-sell agreement as discussed in Closed Session. Roll call vote carried unanimous.

McGuire moved seconded by Moore to adjourn the meeting at 10:26 p.m. Voice vote carried unanimous.

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