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September 12 2005 Minutes

SEPTEMBER 12, 2005

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan and called to order by Mayor Scanlon at 8:02 p.m. 
The Pledge was recited by all in attendance. Reverend Tom Fox, Portage Prairie United Methodist Church gave the Invocation. 

Interim City Manager Craig Sumerix read the biography of Tom and Lois Burks while the Mayor presented them with the Citizen Appreciation Recognition Award. 

Jeanne Arbanas presented the Redbud Challenge Award of $320 to Darlene Clevenger on behalf of the Fine Arts Council and Alice Kring presented a Chamber of Commerce donation of $250 to Sheila Dailey on behalf of Friends of McCoy's Creek Trail for their assistance with the Challenge. 

Commissioners present: Flora King, MarLon McGuire, Patricia Moore, Earl Scanlon III 
Commissioner absent: David Hagey 
Staff present included Interim City Manager Craig Sumerix, Public Services Director Rick Smigielski, Police Chief Bill Marx, DDA Director Michelle Klarich, and City Clerk Gladys Bybee 
Guests/Visitors present were Chamber of Commerce Representatives Alice Kring and Jeanne Arbanas along with 26 visitors. 

Reverend Fox reported on the Patriot's Day Observance held on Sunday September 11, 2005 at the Buchanan Common. He invited agencies and organization to participate in the 2006 Patriots Day Observance at the Common on 9-11 at 7:00 p.m. 

Klarich thanked all in the City for volunteering for Buchanan Fest, urged golfers to participate in the Chamber Golf Tournament and welcomed help. 

Lee Rehmel Owner of the Lawn and Garden Center, S. Redbud Trl. explained the First Annual Scarecrow Contest and urged support and involvement from the Commission, Community, Businesses, Youth, and Family. 

King moved, seconded by Moore to amend the Agenda to include Item F., Subordination Agreement under New Business. Roll call vote unanimous. Moore moved, seconded by McGuire to approve the Consent Calendar with the Agenda amendment. Roll call vote unanimous.

  • Agenda as amended 

  • Minutes: Regular Meeting August 22, 2005, Special Meeting August 28, 2005, Special Meeting August 29, 2005, Special Meeting September 7, 2005, Special Meeting September 8, 2005 

  • Checks 48599 to 48717 in the amount of $267,647.22 

  • Building Permit Fee Waiver Request ($54.00), Pears Mill Handicap Accessible Entrance 

  • Street Closure Request, Smith Street from Phelps to W. Chicago on 9-24-05 from 6-10 p.m. for Buchanan High School Marching Band Invitational 

Alice Kring, Chamber of Commerce President reported on all events from Buchanan Fest with record number of attendance to all events. She explained in detail and requested support from the Commission to utilize City Staff in future years (Buchanan Fest 8-26-06). The Mayor requested that the item be placed on the next Agenda. 

Police Chief Marx announced the new service that the City would be participating in called "A Child is Missing Program" (ACIM). He explained that Buchanan was the third unit in Berrien County that was notified of award on 9-2-05. Discussion was shared between Chief and Commission. 

King moved, seconded by Moore to change the name and dates on the proposed City Manager Employment Agreement as submitted and forward to Attorney Hyrns to offer and negotiate with Meg Mullendore. Roll call vote unanimous. The Mayor introduced Mullendore from within the audience.

DDA Director Michelle Klarich reported on the past few months working with Perry Ballard on the Branding & Logo Design to replace "A Fine Place to Live" (not the designation as the Redbud City with the redbud tree). Renderings of the new logo design were presented to the Commission for their review and agreement to adopt the branding and logo design. Scanlon moved, seconded by McGuire to accept rendering B with the tweaking as recommended by the Chamber and DDA. Roll call vote unanimous.

The Commission shared discussion with Chief Marx, Klarich, Lloyd Miller and audience regarding Trick-or-Treat date/time. Moore moved, seconded by McGuire to observe Trick-or-Treat on Saturday 10-29-05 from 4:30 to 6:30 p.m. due to other holiday events occurring in the community for the youth on that day. Roll call vote unanimous.

Sumerix reported on the Berrien County Resolution of Support to work corporately with Berrien County Treasurer to collect personal property taxes within the City of Buchanan. King moved seconded by Moore to approve the Resolution as presented.
WHEREAS, there currently are uncollected personal property taxes in Berrien County, in the approximate amount of $2,700,000; and 
WHEREAS, the Berrien County Treasurer has expressed his willingness and desire to work with all local units of government in Berrien County to ensure timely and complete collection of unpaid personal property taxes; and 
WHEREAS, the collection of unpaid personal property taxes will serve the best interests of the citizens of Berrien County by enabling the effected governmental units to maintain necessary funding for governmental operations. 
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City of Buchanan through its elected board, expresses its willingness and desire to work cooperatively with the Berrien County Treasurer and his staff towards the collection of delinquent personal property taxes within City of Buchanan. 
Roll call vote unanimous. RESOLUTION 2005.9/22 ADOPTED.

Smigielski explained the request for a Bid Waiver for Ice Melt. After confirmation of funds available, Moore moved seconded by McGuire to approve the Bid Waiver for Ice Melt. Roll call vote unanimous.

After explanation/discussion/questions with Sponsor, Jeanne Arbanas, King moved seconded by McGuire to approve the Front Street Closure from Main to Days for Fall Kid Fest on Saturday 9-24-05 from 10:30 a.m. to 3:00 p.m. Roll call vote unanimous.

Sumerix briefly announced the Teen Center Proposal and introduced Pastor James Robinson whom proposed to reestablish the Teen Center with the partnership of the City. Robinson explained his vision for the "Youth Center". The Commission announced their concerns for the dire need of repair to the building. Bill Frank announced his expertise in fundraising. JT Williams explained the needed building repairs in detail. The Mayor explained the City does not have funding to keep the center open nor could not get volunteers to keep the doors open. The Commission recommended them to submit a complete detailed proposal with costs to the City Manager. Questions were shared between the gentlemen and members of the Commission. Williams introduced and welcomed Daryl Johnson and family who have relocated in Buchanan from Louisiana. All shared greetings. 

After brief explanation from the city clerk, Moore moved seconded by King to approve the Mortgage Subordination for 217/219 E. Front St. as presented. Roll call vote unanimous.

Dick Proud hoped for support of their huge fundraiser, Dinner Dance and Silent Auction for McCoy's Creek Trail. 

King moved, seconded by Moore to go into Closed Session to review Closed Session Minutes at 10:09 p.m. Roll call vote unanimous. The Mayor reconvened the meeting with no decisions made in closed session at 10:13 p.m. King moved, seconded by McGuire to approve Closed Session Minutes regarding review of City Manager Employment Applications from August 28, 2005 as reviewed in Closed Session. Roll call vote unanimous.

City Manager Comments: 

  • Upcoming event dates & times 

  • Encourage Commission support of the small events 

All Commissioners were appreciative of Sumerix and welcomed Mullendore. 

  • Spoke positively of the momentum/enthusiasm from members of the community 

  • King: 

  • Commended the Trail Committee on the newspaper article 

  • McGuire: 

  • Remember Tenacious, Enthusiasm, and persistence 

  • Scanlon: 

  • Commended all who participated with Buchanan Fest 

  • Excited about the fish ladder along McCoy's Creek 

King moved, seconded by McGuire to adjourn the meeting at 10:15 p.m. Voice vote carried.

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