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October 24 2005 Minutes

CITY OF BUCHANAN COMMISSION MINUTES 
OCTOBER 24, 2005 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan and called to order by Mayor Scanlon at 8:03 p.m. 
The Pledge was recited by all in attendance. An Invocation was not heard. 

Mayor Scanlon read the biography of Kathy Kingery and Mayor Pro Tem Hagey presented her with the Citizen Appreciation Recognition Award. 

Mayor Scanlon recognized Kay Welsh for her eight years of service on the Fine Arts Council and Mayor Pro Tem Hagey presented her with the Certificate of Appreciation. 

Sgt. Harvey Burnett, Ph.D. presented the City Commission, Department of Public Works and City Clerk with Certificate of Appreciations for National Night Out Assistance and Support. 
The Mayor acknowledged Resolution 2005.10/24, Recognizing Frank Walsh for his assistance with the City Manager Recruitment. Moore moved seconded by King to approve Resolution 2005.10/24 as presented and include a copy as part of the minutes. Roll call vote unanimous.

Commissioners present: David Hagey, Flora King, MarLon McGuire, Patricia Moore, Earl Scanlon III 
Commissioner absent: None 
Staff present included City Manager Meg Mullendore, Public Services Director Rick Smigielski, Police Chief Bill Marx, DDA Director Michelle Klarich, and City Clerk Gladys Bybee 
Guests/Visitors present were Buchanan Schools Superintendent Dave Casey along with 10 visitors. 

Lyle Sumerix, American Legion Post 51 Commander announced the upcoming program from Tuskegee Airman and urged attendance. 

Moore moved seconded by King to amend the Consent Calendar by changing the work session date to October 31st. Roll call vote unanimous. Hagey moved seconded by Moore to approve the Consent Calendar as amended. Roll call vote unanimous.

  • Agenda as amended 
  • Minutes from Regular Meeting October 10, 2005 
  • Checks 48892 to 49003 in the amount of $157,593.89 
  • Certify Delinquent Bills to 2005 Winter Tax Roll in the amount of $3,942.81 
  • Notice Work Session for October 31st at 7:00 p.m. 


Dave Casey, School Superintendent presented a 2005-2006 Fitness Center & Recreational Facility Brochure, 2004-2005 Annual Report and a School Directory and summarized each. He announced the new principal and assistant principal, largest employer in City with 222 employees, 716 students (down about 50 pupils), old gymnasium utilized as public Fitness Center, soccer fields developed, and offer land for baseball/softball fields. Discussion was shared with Commission. 

Gladys Bybee, reported on the board openings, next May Election for School Board, new voting equipment ordered, upgrade with qualified voter file, and code update in process. 

Mullendore explained and recommended the authorization to submit the Redbud City Trademark Renewal Application (10 year) for the City. Moore moved, seconded by McGuire to approve the request as submitted. Roll call vote carried unanimous.

After explanation from Mullendore to present the branding design and tag line at the High School Auditorium on November 8th at 7:00 p.m. due to compliance with the FOIA request from the South Bend Tribune, Moore moved seconded by King to approve the Budget Amendment to contract with Perry Ballard in the amount of $2,200. for Public Relations/Roll out of Branding Design and Tag Line as well as an additional $3,800. for marketing material. AYES: Scanlon, Moore, King, McGuire NAYS: Hagey. Roll call vote carried by majority.

Smigielski clarified that manual records were kept by the DPW Mechanic on equipment and vehicles and suggested that all departments utilize same process. He reported the continued issues from the sediment buildup in the Mill race and explained the Mill Race Remediation Study while all reviewed. After shared discussion, Hagey moved seconded by Moore to authorize the Public Services Director and City Manager to pursue the process of remediation with the DEQ and DNR. Roll call vote carried unanimous. Including the dredging of McCoy Pond, ownership of the race, and other discussion was held with Commission.

Smigielski introduced the Illicit Discharge and Connection Ordinance and explained. Ordinance on file for review with the City Clerk. Hagey moved seconded by Moore to call a public hearing for November 14 at 8:00 p.m. to hear comments regarding the Ordinance. Roll call vote carried unanimous.

Chief Marx explained the process to obtain quotes for Legal Counsel representing the City on Ordinance Violations; including moving and non-moving violation. He recommended William Landgraff in Niles due to proximity and fees. McGuire moved seconded by Moore to authorize Chief Marx to retain Attorney William Landgraff as legal counsel as requested. Roll call vote carried unanimous.

Mullendore explained and recommended favorable authorization to sell the Cisco 1720 Router on eBay to receive greater recognition and attain the real market resale value. McGuire moved seconded by Moore to authorize the City Manager to establish an account for the City on eBay and by posting the sale of the Cisco router for five to seven days as recommended. Roll call vote carried unanimous.

Mullendore explained authorization to submit Application for Registration of the Service mark for the Branding Design and Tag Line as previously approved. King moved seconded by McGuire to submit the application for the service mark as presented. Roll call vote carried unanimous.

Moore moved seconded by McGuire to appoint Joe Scanlon to the Zoning Board of Appeals. After brief discussion and acceptance, roll call vote carried unanimous.

Mullendore commented: 

  • Farmers Market posts will be painted black, change order for $1,900. 
  • Retention visits and possible growth of Leader Technologies 
  • Letter from I & M to support Arbor Day. City Forrester Jon Raines inventorying trees that need to be trimmed by I&M; they will replace trees removed. 
  • Seventh Day Adventist Church members will be soliciting for funds in November/ December and caroling in December, exempt from Peddlers Permit 
  • City Code 38-30 reply to Website Feedback regarding noisy dogs 
  • Upcoming event dates/times 


All Commissioners congratulated Kathy Kingery and Kay Welsh 

Moore commented: 

  • Congratulations to Dave Casey on his upcoming retirement 
  • Thanks Webelos for speaking opportunity 
  • Thanks for work with decorations and upcoming events 
  • Urged attendance to Halloween Movie at the Common 


King commented: 

  • Thanks to Rick for Mill Race report 
  • Urged attendance to Halloween Parade 


McGuire commented: 

  • City Officials dressing to Kick off the City Festivities for Halloween, Commission position taken very seriously 
  • Many things happening in the City 
  • Thanks Staff for decoration of podium 


Hagey commented: 

  • Pleased with the Mill Race Study and thanks to Public Services Director 
  • Street lights not functioning - Smigielski believes effective warranty and manufacturer responsible 


Scanlon commented: 

  • Take position as Mayor seriously but enjoys laughter 
  • Thanks Bertrand Township for outfit (costume) and reminder to check smoke detectors 
  • Urged visits at the creek as fish are spawning/running 
  • Welcome Mullendore to City 



King moved seconded by McGuire to adjourn the meeting at 9:53 p.m. Voice vote carried.

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