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October 10 2005 Minutes

CITY OF BUCHANAN COMMISSION MINUTES 
OCTOBER 10, 2005 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan and called to order by Mayor Pro Tem Hagey at 8:00 p.m. 
The Pledge was recited by all in attendance. Reverend Tom Fox, Portage Prairie United Methodist Church gave the Invocation. 

Mayor Pro Tem Hagey read the biography of Roma Holmes, and then presented her with the Citizen Appreciation Recognition Award. 
The Commission acknowledged Craig Sumerix for his commitment as Interim City Manager with Resolution 2005.10/23. 

Commissioners present: David Hagey, Flora King, MarLon McGuire, Patricia Moore 
Commissioner absent: Earl Scanlon III 
Staff present included City Manager Meg Mullendore, Public Services Director Rick Smigielski, DDA Director Michelle Klarich, and City Clerk Gladys Bybee 
Guests/Visitors present were Senior Nutrition Director Sally Klute and Recreation Director Wayne Writer along with 14 visitors. 

Stella Proud noted street light outages downtown. 
Jeanne Arbanas announced the 3rd annual cystic fibrosis fun run/walk and distributed brochures. 

Moore moved seconded by King to approve the Consent Calendar as presented. Roll call vote unanimous.

  • Agenda 
  • Minutes from Regular Meeting September 26, 2005 
  • Checks 48790 to 488891 in the amount of $104,251.54 
  • Corporate Resolution from Chemical Shoreline Bank, Payroll Account 
  • Authorized Signature Designation Form for MSHDA Grant MSC-2004-0388-MDC 
  • Authorized Signature Designation Form for MSHDA Grant MSC-2002-0388-HO 
  • Authorized Signature Designation Form for MSHDA Grant M-2001-0388-MDC 
  • Authorized Signature Designation Form for MEDC Downtown Streetscape 
  • Resolution for Designation of Street Administrator (City Manager) 
  • Street Closure Request, Front Street for the Halloween Parade sponsored by the Masons 


Sally Klute, Senior Nutrition Director presented a nutritional meal for homebound seniors when hot meals cannot be delivered during inclement weather (when Buchanan Schools are closed). She distributed calculations of meals provided to Buchanan through Senior Nutrition. Discussion was shared with Commission. 

Wayne Writer Recreation Board Director distributed a packet with directory of members and park assignments. He explained summer brochure, Kidkare Program, 5 Year Plan, supervised playground (7 wks) and the survey results received to date. Discussion was shared with Commission. Reverend Fox reported a Teen Center proposal would be brought forward at the first meeting in November (Teen Center under Recreation Board in past). Commission requested Men's Softball League report. 

Michelle Klarich presented the Commission with renderings of the Branding & Logo Design as recommended by the DDA. She pointed out the DDA recommendation and comments were shared. Moore moved, seconded by McGuire to approve rendering C. and move forward with the project. Roll call vote carried unanimous.

Moore moved seconded by McGuire to approve renewal of Senior Nutrition Agreement as presented. Roll call vote carried unanimous.

Smigielski reported and explained the need for the bid waiver to rebuild the WWTP front end loader engine. After shared discussion with Commission, Moore moved seconded by King to approve the bid waiver and purchase the rebuilding of the engine not to exceed $12,000. Roll call vote carried unanimous.

Smigielski reported and explained five (5) letters with two (2) responses for quotes on the asphalt and miscellaneous concrete work as listed. Discussion shared and Smigielski explained that he considered getting concrete work done at a later date with the possibility of doing the work in house. He announced the Federal dollars for the Front Street Project and recommended using the funds from sidewalk appropriations to complete the asphalt work with Arndt Asphalt. McGuire moved seconded by Moore to approve bid waiver for the 2005 asphalt work from Arndt as recommended. Roll call vote carried unanimous.

King moved seconded by Moore to call a Public Hearing for November 14, 2005 at 8:00 p.m. for the purpose of considering Buchanan Metal Forming of 103 West Smith Street, Buchanan, Michigan application granting an Industrial Facilities Exemption Certificate for 103 West Smith Street, pursuant to Act No. 198, Public Acts of 1974, as amended. At such a public hearing, the property owner, the assessor, the affected taxing units, and any other taxpayer of the City of Buchanan shall have the opportunity to appear and be heard. Sharon Tyler explained Industrial Facilities Exemption Certificate from Buchanan Metal Forming with Representatives of the Company attending the November 14th meeting. 

Smigielski reported and explained the request for bid waiver to purchase a pickup truck with plow for the Cemetery Dept. as reviewed in the 2005-2006 budget. Moore moved seconded by King to approve the bid waiver to purchase the 2006 Dodge Ram pickup for the Cemetery Department as presented. Roll call vote carried unanimous.

John Garmire, Cubmaster for Troop 541 shared discussion with Commissioners to speak prior to the We Belo's Community Project kick-off. 

Mullendore commented: 

  • Progress on the Trail phase 3 work. Lookout landing between sidewalk and creek. 
  • Construction of Farmers' Market started this afternoon. DDA/TIFA working with Benton Harbor Market Master on rules 
  • Retention visits with Jack Post and Leader Technologies. 
  • Recognition of Assistance from Frank Walsh with a contribution; paperwork forthcoming 
  • Redbud Trade Mark expires in November; renewal to be forthcoming. 
  • Chief Marks report that the new radios in for Crossing Guards and determining the condition of the old radios for special event uses 
  • Four reserves to help with traffic for the Cystic Fibrosis Fun Run. 
  • Work session needed to re-evaluate projects and the direction to follow. 
  • Upcoming Event dates and times 



King commented: 

  • Halloween Parade 
  • Welcomed new City Manager 
  • Reminder to public to adhere to mail box rule 


Moore commented: 

  • Welcomed new City Manager 


McGuire commented: 

  • Scenic Inn sold to become Redbud Roadhouse. Pleased with interest in Buchanan 
  • Halloween Parade from Legion to Oak to Masonic Lodge 


Hagey commented: 

  • Welcomed new City Manager 
  • He commended all involved with the Trail and the many City projects and begged that all support each other to continue to work together to navigate the maze through the regulations. He stated State and Federal regulations cause delays to projects and his experience is to navigate with care and concern through process, pain that goes with growth and progress, learning to be patient. 


King moved seconded by McGuire to adjourn the meeting at 9:21 p.m. Voice vote carried.

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