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November 28 2005 Minutes

NOVEMBER 28, 2005 

A regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan and called to order by City Clerk Bybee at 8:00 p.m. due to the absence of the Mayor and Mayor Pro Tem. King moved seconded by McGuire to select Commissioner Moore to preside over tonight's meeting. Voice vote carried unanimous.

The Pledge was recited by all in attendance. An Invocation was not heard. 

Commissioner Moore read the biography of Dave Johnson and Commissioner McGuire presented him with the Citizen Appreciation Recognition Award. 

Chief Marx presented the Outstanding Service Award to School Crossing Guard Carl Riggins for his unselfish performance on 11-4-2005 by providing protection to a youth from being hit by a car. 

Commissioners present: Flora King, MarLon McGuire, Patricia Moore 
Commissioner absent: David Hagey and Earl Scanlon III 
Staff present included City Manager Meg Mullendore, Police Chief Bill Marx, and City Clerk Gladys Bybee 
Guests/Visitors present were Judy Phillips, Dial-A-Ride Director along with 20 visitors. 

King moved seconded by McGuire to approve the Consent Calendar as presented. Roll call vote carried unanimous.
Minutes: Regular Meeting November 14, 2005 
Checks 49148 to 49192 in the amount of $63,287.07 

Mullendore explained the Facility Assessment for the Buchanan Teen Center developed by Public Services Director Smigielski while Commission reviewed the document. She reported the costs involved to bring the building up to American Disability Act (ADA) compliance. Shared discussion included seeking grant funding for the building, linking the Eclipse with the Youth Center, and a possible millage proposal to the electors. Mullendore reported on her earlier meeting with the consortium (that had presented the original proposal) to open the Youth Center and explained their proposal had not been changed from the City providing funding and them providing manpower. There was concern for the length of time the facility would be operational at tax payers' expense. Commission recommended that the consortium contact Chad Benkert at the Eclipse to discuss options to merge and provide more youth programming. They also requested utility expense information and confirmed the Commission would continue to monitor the interest of youth. 

Mullendore reported that Congressman Upton visited City Hall and requested support to a resolution supporting Eastern Time Zone to St. Joseph County Indiana along with a phone call from Mayor Scanlon in support of the requested resolution. King moved seconded by McGuire to approve the Resolution as presented.
WHEREAS, the City of Buchanan, Berrien County, Michigan and St. Joseph County, Indiana are together a part of the area known as "Michiana"; and 
WHEREAS, residents of both Buchanan and St. Joseph County work and enjoy recreation in each others' neighboring municipality; and 
WHEREAS, the Buchanan City Commission encourages the leaders of St. Joseph County to examine the benefits of the choice of the Eastern Time Zone which will bring greater continuity to the area. 
NOW, THEREFORE, BE IT RESOLVED that the City of Buchanan, Michigan expresses its willingness and desire to work cooperatively with its neighbors to the south; and 
BE IT FURTHER RESOLVED that the City Commission of the City of Buchanan, Michigan does hereby support the choice of the Eastern Time Zone by St. Joseph County, Indiana. 
Roll call vote carried unanimous. Resolution 2005.11/26 declared adopted.

Mullendore explained the problems with the heating/cooling system at City Hall and requested an emergency bid waiver for repair to the system. She explained the estimate and work in detail and recommended the cost of repair not to exceed $4,000. with Havel Brothers. After brief questions/discussion, McGuire moved seconded by King to waive the bid and approve the repair of the heating/cooling system at an amount not to exceed $4,000. Payment to be made from building reserve and building & grounds maintenance. Roll call vote carried unanimous.

Phillips explained a nine percent increase in the operational expenses for Buchanan Dial-A-Ride. King moved seconded by McGuire to approve the resolution extending the operation of the City of Buchanan Dial-A-Ride System as presented.
WHEREAS, the operations contract for the City of Buchanan Dial-A-Ride system may be extended by mutual agreement of parties concerned, and 
WHEREAS, the operations contract for the City of Buchanan Dial-A-Ride system expired on September 30, 2005; 
NOW THEREFORE, BE IT RESOLVED: that the operations contract for the Buchanan Dial-A-Ride system between the City of Buchanan and Transportation Management, Inc., a Michigan Corporation, are hereby extended through September 30, 2006; and 
BE IT FURTHER RESOLVED, that all terms of the contract shall remain in effect through the period of said contract, and 
BE IT FURTHER RESOLVED, that the City Manager, Meg Mullendore, is hereby authorized to endorse the Operations Contract. 
Roll call vote carried unanimous. Resolution 2005.11/27 declared adopted. 

King moved seconded by McGuire to approve the Transportation Management Agreement/Contract for Dial-A-Ride FY2006. Roll call vote carried unanimous.

Chris Siebenmark introduced himself as District Representative for Senator Ron Jelinek and made "Identity Theft" brochures available. He further reported legislators to resume session and the proposal to use a portion of the tobacco money to create jobs in Michigan and reduce the state business tax that the governor vetoed thus taking it back to the table. He reported issues coming up: water usage, health insurance for school employees, and the unemployment currently at 6.1. 

Ron Bennett, Chippewa Street voiced his concern about AEP cutting trees that are being marked. He asked that the Commission, request from AEP, the consideration to retain the existing state of the trees at 366 Chippewa. Mullendore stated that she and the City Forrester, Jon Raines had reviewed the trees and recommended that they be taken down 
under the City Code criteria for tree removal. Bennett invited the Commissioners to inspect the trees. Commission requested that Raines meet with Bennett. 

Roger Lucas, AAA Straight Up Auction Service expressed his proposal to purchase the Teen Center building to use for his Antique Coin Shows on Sunday afternoons. He reported his previous work with Willie Brown at the Teen Center and his volunteer work with coaching sports events for the Buchanan Community. Lucas offered to purchase the property for $17,500. and stated he would put another $70,000 to $100,000 to bring it up to code. Commission requested that Mr. Lucas meet with the City Manager to discuss the offer. Lucas distributed his auction service flyer that he has been doing at the Niles American Legion for the past 13 years. 

Mullendore commented: 

  • Farmer's Market may not be ready by Friday (Holiday Lighting) due to high winds putting the roof on. Commission concurred to canceling the ribbon cutting for Friday. 
  • Requests blessing to wear and sell the items with the new design and tag line at the holiday lighting. Commission concurred. 
  • Warren Weaver was the original supervisor over the Downtown Streetscape Construction and is now dealing with the Agency for repair of the street lights. 
  • Letter received from both Unions accepting Disciplinary Policy 
  • Dick Proud request that the City give formal recognition to Marv Selge and inform him of the direction to take. King moved seconded by McGuire to award Marv Selge a key to the City at the next Commission meeting. Roll call vote carried unanimous. 
  • Discussion with Mayor Scanlon requesting a resolution from the Commission that the Attorney General support an order to reduce DEQ fine cost accumulated to date and owed by Ingersoll Rand by providing funds to contractors for continued development of the McCoy's Creek Trail. No objections were heard to presenting a formal resolution at the next meeting. 
  • Complaints received about leaf collection. Collection will continue as long as weather permits 
  • Upcoming event dates/times 

McGuire commented: 

  • Poor reception since the change of Public Broadcasting Channel 17 to channel 99 
  • Interesting Process of demolishing the Jankoviak building (101 E. Front Street) 
  • Working the Child Identification at Orchards Mall and will try to set up for Buchanan Fest 

King commented: 

  • Personal thanks to Mr. Riggins 
  • Congratulations to Dave Johnson 
  • Interest in watching the Jankoviak Building demolition 
  • Good report from Recreation Board 
  • Urged attendance to lighting ceremony 

Moore commented: 

  • Happy Holiday Season 
  • Thanks to fellow Commissioners for confidence 
  • Total agreement, Life is better here 

King moved seconded by McGuire to go into Closed Session to review November 14, 2005 Closed Session Minutes at 9:43 p.m. Roll call vote carried unanimous.

Moore reconvened the meeting at 9:45 p.m. with no action taken during Closed Session. King moved seconded by McGuire to approve the November 14, 2005 Closed Session Minutes for the purchase of property as reviewed. Roll call carried unanimous.

King moved seconded by McGuire to adjourn the meeting at 9:46 p.m. Voice vote carried unanimous.

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