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December 27 2005 Minutes

DECEMBER 27, 2005 

A rescheduled (due to holiday) regular meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Tuesday, December 27 and called to order by Mayor Scanlon at 8:00 p.m. 

The Pledge was recited by all in attendance. An Invocation was not heard. 

Commissioners present: MarLon McGuire, Patricia Moore, Earl Scanlon III 
Commissioner absent: David Hagey, Flora King 

Staff present included City Manager Meg Mullendore, and City Clerk Gladys Bybee 
7 visitors present 

Moore moved seconded by McGuire to approve the Consent Calendar as presented. Roll call vote carried unanimous.

  • Agenda 
  • Minutes of the Regular Meeting December 12, 2005 
  • Checks 49327 to 49405 in the amount of $135,421.15 

Mullendore confirmed that she concurred with the memo from Forester Jon Raines with the removal of trees in the City Right-of-Way in the 300 block of Chippewa Street due to safety problems. After brief discussion, Moore moved seconded by Scanlon to have staff personally notify property owner, Ron Bennett prior to removal and replacement of the trees due to the safety issue. Roll call vote carried unanimous.

James Toth, Chairman of Buchanan Area Recreation Board (BARB) affirmed the Boards recommendation to name the park at the corner of Victory and Arctic Street "Victory Park." After review of the Recreation Director Letter and shared discussion with Toth, Moore moved seconded by McGuire to officially name the Park at the corner of Victory Street and Arctic Street ~"Victory Park." Roll call vote carried unanimous.

The Mayor announced the acknowledgement of the Buchanan Area Recreation Board (BARB) letter of recommendation to preserve the concept to use the "Teen Center" building for local youngsters as the Teen Center was directly responsible to the BARB. Discussion between Mullendore and Commission included the involvement of the Recreation Board, approval of the concept, the sole use of the building, costs to the residents, and the stagnation of the building. Moore moved seconded by Scanlon to approve the concept of selling the Teen Center Building so that the facility could be used by local youngsters as a type of teen center as recommended by the BARB. Roll call vote carried unanimous.

The Mayor introduced the proposed Zoning Ordinance Amendment regarding the Plan Commission Membership and the call for a public hearing on January 9th at 8:00 p.m. to hear public comments. Moore, as the Commission liaison on the Plan Commission reported that absences were just a recent problem and all shared discussion. Moore moved seconded by Scanlon to call a public hearing on January 9th to invite comments on an ordinance amendment reducing the number of members on the Buchanan Plan Commission.

Mullendore explained the Bid Waiver request for Employee Management Training in the amount of $1,200. All discussed the training from Warner Norcross as recommended by Mullendore. McGuire moved seconded by Moore to approve the bid waiver in the amount of $1,200. for training from Lou Rabaut at Warner Norcross & Judd Attorneys at Law. Roll call vote carried unanimous.

Mullendore explained the National Incident Management System (NIMS) Resolution. Moore moved seconded by McGuire to approve the following resolution:
WHEREAS, The City of Buchanan needs to comply with Presidential Directive (HSPD)-5; and 
WHEREAS, the President of the United States in a Homeland Security Directive issued on February 28th, 2003 (HSPS)-5 directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for Federal, State, and local governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and 
WHEREAS, the collective input and guidance from all Federal, State, and local Homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of comprehensive NIMS; and 
WHEREAS, it is necessary and desirable that all Federal, State, and local emergency agencies and personnel coordinate their efforts to effectively provide the highest levels in incident management; and 
WHEREAS, to facilitate the most efficient and effective incident management, it is critical that Federal, State, and local organizational structures have interoperable communications, consolidated action plans, uniform personnel qualifications standards for planning, training and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and 
WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the City's ability to utilize federal funding to enhance local agency readiness, maintain first responder safety, and streamline incident management processes; and 
WHEREAS, the Incident Command System components of NIMS are already an integral part of various City's incident management activities, including current emergency management training programs; and 
WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System. 
NOW THEREFORE BE IT RESOLVED, that the City Commission adopts the National Incident Management System as the standardized Incident Command System for the CITY OF BUCHANAN, County of Berrien, State of Michigan.
Roll call vote carried unanimous. Resolution 2005.12/28 declared adopted.

Gene Wesner announced that a showroom window was busted on the Dewey Street side of his building; alleging the plowing route and the speed of the City snow plows was the cause of the damage. He explained he submitted a bill for repair to Public Works Director Rick Smigielski, who in turn forwarded it to the city insurance company. Wesner explained the receipt of a letter from the City Insurance Carrier and requested that the Commission grant relief on the cost of the window replacement. He offered copies of his correspondence from the Insurance Company and documentation of costs for the Commissioners to review. The Mayor confirmed that the Commission would take the issue under advisement. 

Mullendore commented: 

  • Planning on sitting down next week to have preliminary discussion on the Teen Center with Mr. Lucas 
  • Ordinance Amendment regarding snow on sidewalks forthcoming. Discussion was shared with Commission. 
  • Establishing Commission Goal Setting Session. Mayor asked to receive tentative dates. 
  • City Hall closings for the holiday and her absence the rest of the week 

Moore commented: 

  • Wishes for Happy & Safe Holiday 

McGuire commented: 

  • Confirmation that work being done on downtown street lights 
  • Welcome to new business in town 
  • Congratulation to Warren Weaver on Firefighter grant 
  • Problems with Public Broadcasting Channel 99 

Scanlon commented: 

  • Wishes for Happy & Safe Holiday 

Mayor Scanlon asked for a moment of silence to City Employee and resident, Phil Gorbitz on the loss of his son Brandon. 

Moore moved seconded by McGuire to adjourn the meeting at 8:48 p.m. Voice vote carried unanimous.

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