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October 1, 2019 - City and Planning Commission Work Session Minutes



Tuesday, October 1, 2019

A Joint Meeting of the City Commission and Planning Commission for the City of Buchanan was scheduled at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Tuesday, October 1, 2019, at 6:30 p.m.  The Mayor called the meeting to order at 6:30 p.m.

City Commission Members present: Mayor Moore, Commissioners Toerne, Weedon, Denison and Downey

City Commission Members absent:  None

Planning Commission Members present: Ralph McDonald and Kevin Barker

Staff present:        City Manager Bill Marx, City Zoning Administrator Debra Patzer, and City Clerk Brenda Hess

Guests/Visitors present:  None

Police Power Ordinance – Draft #8 Patzer reviewed on pages 3 and 4 the different types of establishments are difficult to put under an umbrella. 

Barker arrived at 6:34.

Moore inquired which entity would authorize a business first; would it be the State or the City.

Barker noted that residents would most likely prefer that events happen in the industrial areas.  Numbers of each establishments were discussed in detail.  The City could let the State pre-qualify events.  McDonald expressed support of only having one event the first year.  Moore pointed out that this will be a living document which would have changes and would need to be revisited.  Denison noted that most likely businesses would concentrate on building their brick and mortar businesses and would not most likely not have time nor want to put the effort into having events.  Decided to allow one temporary event as starting point.

The number of microbusinesses was discussed at length.  Lack of available physical space in the City for this type of new business was noted. 

Idea of having an umbrella of retail businesses was discussed at length.  It was suggested that the market would sort out the different kinds of establishments as time went by.

Having retail establishments as part of grow operations in the industrial area was discussed at length. 

Possible scenarios for different businesses with different kinds of establishments at the same address was discussed at length.  It was noted that no one knows how these businesses will develop and right now there is a lot of speculation regarding the type and number of these businesses. Lack of crystal ball of what market will support.

It was noted that some of the currently approved medical marijuana businesses are not getting up and operational.  It was noted that many have not moved forward at all.  Discussion centered around what to do with businesses that get a permit then do not move forward with their business.  A 90-day cycle or quarterly review of reporting to the City on progress was discussed.  It was suggested adult use permits would not receive automatic renewals and would need to show some progress before being renewed.  The difficulty of determining how far along a business was coming was discussed due to subjective nature of what qualifies as success. 

The final total number for adult use marijuana retail establishments of is 7 addresses with a total of 5 businesses.

Patzer noted she will send this draft out for review and comments with a tentative date of October 14, 2019 City Commission meeting for a first reading. Members were encouraged to send their input to her as soon as possible.

Section 4 had item E added covering the application for microbusinesses.

In section 13 G transport was updated.

Section 15 C was added.

Section 19 C distance was added regarding how many feet from other buildings. Determined this was not necessary and will be removed from final draft.  Suggested that this section mirror the existing medical Ordinance and only the adult use verbiage be added.  Proximity to parks was discussed.

Zoning Ordinance Amendment Draft #1 was discussed. The adult use zoning mirrors the medical zoning ordinance with changes in verbiage.  Members were encouraged to send their input to Patzer so Draft #2 could be prepared.

There being no further discussion, the Mayor adjourned meeting at 7:39 p.m.


__________________________                                _____________________________

Brenda J. Hess , City Clerk                                         Patricia Moore, Mayor





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