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March 29, 2019 Special Meeting Minutes

FRIDAY, MARCH 29, 2019

A Special Meeting of the City Commission for the City of Buchanan was scheduled at Buchanan City Hall, 302 North Redbud Trail, Buchanan, Michigan Friday, March 29, 2019 at 4:30 p.m. The Mayor Pro-Tem called the meeting to order at 4:31 p.m. The Mayor Pro-Tem lead the Pledge of Allegiance.

Members present:  Commissioners Toerne, Denison, Downey and Weedon

Member absent:  Mayor Moore

Staff present: City Manager Bill Marx, Zoning Administrator Debra Patzer, City Clerk Brenda Hess

Guests/Visitors present: None

Weedon moved, seconded by Downey to approve the consent calendar as presented.  Roll call vote carried unanimously.

New Business
Manager Marx explained the grant and application process. Recognized Debra Patzer and J.T. Ackerson for help in completing grant application. Patzer explained process of calculation of the cost for this project. Quotes came in from Reith-Riley and the Michigan Department of Transportation.  Bill finalized in December and grant released on 3-29-19. Marx commented on need to move quickly on opportunity as funds are limited. Process of applying asphalt over concrete was discussed. City would have extreme difficulty fixing these roads without State assistance. Fourth Street discussed regarding having concrete instead of asphalt. Schirmer will have chip and seal. Discussion of chip and seal process was discussed. Chip and seal was noted as more successful when applied at beginning of season for curing over course of the summer. Buchanan will be early on the schedule. Discussed emulsion applied over chip and seal to fill voids. Start date is July 1, 2019. Matching funds to come out of local streets. 

 Denison moved, seconded by Downey to approve a Grant Application to the Michigan Department of Transportation, Office of Economic Development, Transportation Economic Development Fund, Category B: Community Service Infrastructure Fund in an amount of $138,450.00. (50% to be paid by MDOT, 50% to be paid by the City of Buchanan -RESOLUTION NO. 2019.04/190. Roll call vote carried unanimously.

Being no further business, Cameron moved, seconded by Downey to adjorn the meeting, voice vote carried unanimously. The Mayor Pro-Tem adjourned the meeting at 4:54.p.m.

_____________________________            ______________________________
Brenda J. Hess, City Clerk                Dale Toerne, Mayor Pro-Tem

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