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February 11, 2019 Minutes

City of Buchanan Commission Minutes
February 11, 2019

The regularly scheduled meeting of the City Commission was held at City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, February 11, 2019 and was called to order at 7:00pm by Mayor Moore.  The Mayor led the Pledge of Allegiance. Pastor Brandon Smith gave the invocation.

Roll Call
Present: Mayor Moore, Commissioners Denison, Downey, Toerne and Weedon
Absent: None
Also in attendance: Zoning Administrator Debra Patzer (City Manager Bill Marks’ designee), Bill Housand, Wastewater Treatment Plant, Kim O’Haver Dial-A-Ride, Amanda Schanick Administrative Secretary, and Brenda Hess City Clerk

Public Comments (Citizens are allowed up to three (3) minutes for discussions on any agenda Item) 

Dan Vigansky--Commented on compensation Commission and expressed thoughts regarding removal from 2 City boards.

Consent Calendar:
Moore commented on the addition of item D under New Business, Approve Extension of Refuse Contract with Republic Services. Torne moved, seconded by Downey to approve the amendment of the agenda.  Roll Call vote carried unanimously.

 Toerne moved, seconded by Weedon to approve the Consent Calendar.  Roll Call vote carried unanimously 
•    Approve Agenda 
•    Approve Invoices/Expenditures for 2-11-19 in the amount of $144,021.94
•    Approve Regular Meeting Minutes of January 28, 2019

Reports by: Departments, Committees, Boards
A.    Buchanan High School Leo Club – Garrett Bracket - Leo Club requested use of Commons for Annual Egg Hunt.  Solicited donations of candy and eggs, as well as assistance with filling eggs. Requested permission to display temporary sign in Gazebo Park to promote event. Denison moved seconded by Toerne to Approve Buchanan High School Leo Club to host The Annual Buchanan Easter Egg Hunt and to use the Commons.  Roll call vote carried unanimously.  

B.    Compensation Committee-Dianne Ross, Committee Chair--10 years since compensation had been reviewed.  Compared other municipalities of similar size.  Findings: Mayor and Commissioners will receive $25,000 life insurance policy for term of office.  Mayor will receive $70 stipend per Commission meeting while Commissioners will receive $50.  All members will be compensated at the rate of $15 per hour for work sessions and special meetings.  All committee appointments will be given $20 per meeting, excluding the Joint Water/Sewer Board and Southeast Berrien County Landfill as they both provide compensation.

Unfinished Business-None

New Business
A.     Approve Annual Funding Application for Dial-A-Ride - Kim O’Haver gave summary of Buchanan’s Dial-A-Ride service, and requested approval of annual funding application for Dial-A-Ride. Weedon moved seconded by Toerne to Approve Annual Funding Application for Dial-A-Ride.  Roll call vote carried unanimously.  

B.    Approve the Installation of the Waste Water Effluent Meter with a total cost of $7,614.27. Bill Housand presented information regarding the purchase of a new effluent meter. Torne moved, seconded by Downey to approve the Installation of the Waste Water Effluent Meter with a total cost of $7,614. Roll Call Vote carried unanimously. 

C.    Approve Resolution 2019.2/187 to support the reinstatement of State historic tax credits per SB 54 and HB 4100 - Debra Patzer presented resolution at the request of the Michigan Historical Preservation Network. Qualified residents can Receive a 25% tax credit.  Procedure to get credit is outlined in the act. Residents owning properties qualifying for this credit must be in one of the 2 historical districts in Buchanan. Toerne moved, seconded by Weedon to Approve Resolution 2019.2/187 to support the reinstatement of State historic tax credits per SB 54 and HB 4100. Roll Call vote carried unanimously.    

D.    Approve Extension of the Refuse and Recycling Collection Service Agreement Discussion about suspension of service during bad weather previous week. Weedon moved, seconded by Torne to Approve Extend Refuse and Recycling Collection Services Agreement Roll Call vote carried unanimously.  

Public Comments  (Citizens are allowed up to two (3) minutes to discuss any non-agenda Item)

Michael Fryback--Proposed new property tax method. Shared materials with Commission members.

Randall Peart--1. Invitation for public meeting February 24 sponsored by The Paper to talk about City life.  2. Expressed support of commission compensation findings. 3. Library Board vacancy questions.

Pam Sten--1.  Question regarding downed branches in tree lawn.  2.  Question regarding cars parking on front lawns. 

City Manager Comments

Debra Patzer (City Manager Designee) reported Master Plan process will continue at next Planning Commission meeting February 12, 2019 at 7:00 p.m.; invited guests. Work sessions are being scheduled.

Commissioners’ Comments

Torne-Thanked Kim from Dial-A-Ride. Thanked Compensation Committee.  Reiterated attendance at the Planning Commission Meeting regarding the Master Plan. 

Downey-Thanked Compensation Committee.  Discussed leak on Front Street

Denison-Apologized for missing previous meeting.  Vote Moccasin for “I Love to Read” Challenge.

Weedon-Attended Farmer’s Market meeting.  SNAP cards are being considered for acceptance at the market.  

Moore-Noted Commission’s compensation sometimes goes to special projects. Thanked community for attending father’s 90th birthday and donations to RAM.  2019 Tin Shop Theater schedule is available and auditions are scheduled.

Adjourn
Torne motioned, seconded by Denison to adjourn the meeting at 8:07 p.m. Voice vote carried unanimously.

__________________________________                                        ____________________________________________
Mayor    Patricia A Moore DPM                      City Clerk Brenda J. Hess


This meeting was recorded and can be viewed on Channel 17 and YouTube.


 

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