December 20, 2019 - Minutes - Special Meeting
BUCHANAN CITY COMMISSION SPECIAL MEETING MINUTES
Friday, December 20, 2019
A Special Meeting of the City Commission for the City of Buchanan was scheduled at Buchanan City Hall, 302 North Redbud Trail, Buchanan, Michigan Friday, December 20 at 9:00 a.m. The Mayor Pro-Tem called the meeting to order at 9:00 a.m.
Members present: Commissioners Toerne, Denison, Downey and Weedon
Member absent: Mayor Moore
Staff present: City Manager Bill Marx, Water Foreman Scott Desenberg, Wastewater Superintendent Bill Housand, City Treasurer Juli O’Bryant, Recording Secretary Mandi Schanick
Guests/Visitors present: None
- Approve Agenda
- Consider approval of Invoices/Expenditures for December 20, 2019 Check #80234 through #80315 in the amount of $162,595.76
Weedon moved, seconded by Denison to approve the agenda as presented. Roll call vote carried unanimously.
Denison moved, seconded by Weedon to approve the invoices/expenditures for December 20, 2019 Check #80234 through #80315 in the amount of $162,595.76. Roll call vote carried unanimously.
Consider and approve Prein and Newhof to proceed with conducting the preliminary work needed to complete and submit grant applications to the USDA on the City of Buchanan’s behalf in support of future Water, Waste Water and Storm Water Capital Improvement projects for their proposed cost not to exceed $23,000.00 – Downey noted that most applications have hidden submission fees, Desenberg noted that the cost of application is eligible for reimbursement and this cost is included in the total.
Weedon moved, seconded by Denison to approve Prein and Newhof to proceed with conducting the preliminary work needed to complete and submit grant applications to the USDA on the City of Buchanan’s behalf in support of future Water, Wastewater and Storm Water Capital Improvement projects for their proposed cost not to exceed $23,000.00. Roll call vote carried unanimously.
Marx updated the Commission of a request from Prism regarding monitoring wells at Baroda tire property. Prism is asking for us to provide them with approval to install. If we need access to the site where the well is, Prism will abandon the wells. Marx added that this will be on the Agenda for the January 13th meeting for approval of 5 additional monitoring wells. This will be at no cost to the City, cost is covered by Baroda Tire Too’s insurance.
Marx updated on the DPW Building Update as he has received 3 responses from 4 engineering firms. Marx noted that this will be on the January 13th agenda for approval. Marx has been in contact with the owner of Electro Voice property – trying to feel him out to see how interested he may be to sell the property to the City at a reasonable price.
Marx gave a brief update of the Feed Mill property, 2 interested buyers to repurpose the property to a Feed Mill for future purposes. Decision is to sell or lease, selling the property gives the owner full access to changing the future of the property. Leasing the property controls the future of the property to be used solely for Feed Mill purposes. . Sell or lease for particular purpose reestablishing the feed mill.
Being no further business, Downey moved, seconded by Weedon to adjourn the meeting, voice vote carried unanimously. The Mayor adjourned the meeting at 9:23 a.m.
Mandi Schanick, Recording Secretary Dale Toerne, Mayor – Pro Tem