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August 29, 2019 - Special Meeting Minutes - Well 4A VFD Drive

Thursday, August 29, 2019

A Special Meeting of the City Commission for the City of Buchanan was scheduled at Buchanan City Hall, 302 North Redbud Trail, Buchanan, Michigan Thursday, August 29, 2019 at 5:30 p.m. The Mayor called the meeting to order at 5:30 p.m. 

Members present:  Mayor Moore, Commissioners Toerne, Denison, Downey and Weedon

Member absent:  None

Staff present: City Manager Bill Marx, City Clerk Brenda Hess

Guests/Visitors present: None

Toerne moved, seconded by Weedon to approve the consent calendar as presented.  Roll call vote carried unanimously.

New Business
Manager Marx explained the problem with the VFD pump.  Noted variance in the amounts from the quotes received.  Bids were received from Peerless-Midwest, H and G Services and Windemuller.  Staff is recommending Windemuller in the amount of $8,500.00 Denison inquired in Windemuller provided a warranty.  Upon consultation with Craig Miller via phone, it was determined that it was not listed on quote but could be approved with the contingency that there would be a one-year warranty.  VFD is a control panel that manages the starting and stopping of the motor in a gradual way as to not provide undue stress to the motor.  Options were compared.  Further discussion regarding warranty and consensus that warranty should be for at least one year.  Windemuller has been used for other projects in the City.  Peerless-Midwest is the City’s usual vendor and it was noted their bid was quite a bit higher than the others.  

 Downey moved, seconded by Weedon to approve the proposal from Windemuller in the amount of $8,500.00 contingent upon Windemuller including a warranty for at least year. Roll call vote carried unanimously.

Being no further business, Weedon moved, seconded by Downey to adjourn the meeting, voice vote carried unanimously. The Mayor adjourned the meeting at 5:44 p.m.

_____________________________            ______________________________
Brenda J. Hess, City Clerk                            Patricia Moore, Mayor

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