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August 26, 2019 - Minutes

City of Buchanan Commission Minutes
August 26, 2019

The Public Hearing was called to order at 7:00 p.m. to hear public comments on the sale of property located at 1104 Victory Street.

Public Comments Regarding Ordinance:
•    Dan Vigansky – Commented upon the sign at the property and expressed opinion City should sell property or add it to adjacent one-acre City owned property.  Inquired if neighbor wanted to purchase it originally.  
Hearing no other comments or receipt of any written correspondence, the Mayor Adjourned the public hearing at 7:02 p.m.

The Public Hearing was called to order at 7:03 to hear public comments upon adult use marijuana facilities within the City of Buchanan.

Public Comments Regarding Ordinance:
•    Alan Robandt – Commented upon Section 9-R wording and section 18-A for clarification. 
•    Norma Ferris – Asked for explanation of adult use.  Expressed desire for information regarding topic.  Mayor Moore clarified.  
•    Dave Murray – Commented upon Redbud Roots status with property acquisition.  Commented Redbud Roots would have to leave Buchanan for recreational opportunities if Ordinance not adopted.
Hearing no other comments or receipt of any written correspondence, the Mayor Adjourned the public hearing at 7:07 p.m.

The regularly scheduled meeting of the City Commission was held at City Hall, 302 N Redbud Trail, Buchanan, Michigan Monday, August 26, 2019 and was called to order at 7:07 p.m. by Mayor Moore.  The Mayor led the Pledge of Allegiance. 

Roll Call
Present: Mayor Moore, Commissioners Denison, Downey, Toerne and Weedon 
Guests: Approximately 14 guests and visitors 
City Staff in attendance:  Bill Marx, City Manager; Debra Patzer, City Zoning Administrator; Brenda Hess, City Clerk

Public Comments
•    Alan Robandt – Commented up traffic order 256.
•    Dan Vigansky – Commented upon signs installed for traffic order 256 and Thrill on the Hill.
    Cindy Benson – Commented in support of traffic order 255 for Buchanan Area Senior Center.  

Consent Calendar:
•    Approve agenda
•    Approve Minutes:  Joint Work Session with Planning Commission regarding adult use marijuana August 8, 2019
•    Approve Minutes:  Regular scheduled meeting August 12, 2019
•    Approve Invoices/Expenditures for August 26, 2019 in the amount of $1,745,890.38
Toerne moved, seconded by Weedon to amend the Consent Calendar to add, “Approval of check number 79640 in the amount of $9.90 to Elan for the Farmer’s Market website maintenance on behalf of the DDA”, and to add item “D” under New Business, “Approve grant agreement between the Michigan Gateway Community Foundation and the Buchanan City Police Department for RAD Rape Defense Class in the amount of $1,700.00”.  Roll call vote carried unanimously. Toerne moved, seconded by Downey to approve the consent calendar as amended. Roll call vote carried unanimously.  

Reports by: Departments, Committees, Boards
Thrill on the Hill – Marx provided update regarding Thrill on the Hill.  Final numbers available in September after receipt of all invoices.  Money to go to the Buchanan Area Recreation Board.  Denison suggested collecting zip codes from wristbands to track where people are coming from.  Marx commented upon visitors from outside the region. Toerne supported idea of collecting zip codes and using information for targeted advertising.  Marx commented upon media coverage which helped promote event.  Moore extended congratulations to staff for hard work and noted success of concerts.

Buchanan Area Senior Center – No representative.
 
Unfinished Business

Review bids and consider sale of real property owned by City of Buchanan located at 1104 Victory Street – Marx reviewed process for sale of property and noted that a neighbor had initially contacted the City regarding the property.  Reviewed bid received and reviewed cost of property when originally purchased by the City.  Discussed previous bids.  Moore inquired of Denison as to whether the BARB had discussed developing a park in that vicinity.  Denison responded the BARB has no plans for park development in that area.  Weedon moved, seconded by Toerne to approve the bid in the amount of $1000.00 for sale of property owned by the City of Buchanan located at 1104 Victory Street.  Yeas: Toerne.  Nays: Denison, Weedon, Downey and Moore. Motion failed.

New Business
Consider approval of the installation of an underground utility conduit on City owned property at 701 E. Third Street (Bainton Mill) to provide electric service to 408 River Street (G2 Developments LLC) – Ed Graveline of G2/7Engines presented drawings of utility conduit to his property.  Explained need for utility pole adjacent to his property.  Directional boring will go under the creek which will meet up with building.  AEP’s environmental person made suggestion for plan.  Reviewed layout of property and possible expansion.  Downey inquired as to why River Street was not utilized for access point.  Graveline replied lack of 3-phase electric service coming from River Street at that point.  Moore inquired as to what would happen if repairs would be needed in conduit under creek.  Graveline pointed out where transformer would be.  Toerne moved, seconded by Downey to approve the installation of an underground utility conduit on City owned property at 701 E. Third Street (Bainton Mill) to provide electric service to 408 River Street. Roll call vote carried unanimously.

Consider approval of Traffic Control Order # 255 – Install and paint a “Pedestrian Cross Walk” on Rynearson Street by the Buchanan Area Senior Center located at 810 Rynearson Street – Marx explained process for traffic control orders and the life of 30 days.  This has been a two-year process.  Being asked to approve crosswalk.  Weedon offered support due to traffic at Senior Center.  Toerne commented upon speed of drivers towards golf course.  Denison inquired if this made it permanent.  Marx commented upon rumble strips/pavement notification and the difficulty of finding a company to created them.  Noted that speed sign can be placed there.  County has installed reduced speed sign on the township side. Weedon moved, seconded by Toerne to approve Traffic Control Order # 255 – Install and paint a “Pedestrian Cross Walk” on Rynearson Street by the Buchanan Area Senior Center located at 810 Rynearson Street.  Roll call vote carried unanimously.

Consider approval of Traffic Control Order #256 – Make two parking spaces, parking space 1500 and 1501 “10 Minute Parking” in front of 113 E. Front Street - Marx explained downtown parking issue has been discussed for many years.  Noted need for stop and go express parking spots for quick pick up at certain businesses.  Some are frustrated with 3 hour parking spots in front of businesses blocking quick access. Discussed frustration of downtown businesses owners when 3 hour spots are taken by business owners and employees.  City inventoried all parking spots.  Watched municipal parking lots during Thrill to help with planning. Express parking spots to help give access to those kinds of businesses for the convenience of running in and out by customers.  Noted initial misunderstanding and backlash by several parties upon installation of two temporary signs.  Denison commented City might be overstepping bounds by making these express spots.  Moore commented that 3-hour spots were created initially in response to hair salons needing more time for clients.  Noted needs change for downtown business owners as businesses change.  Marx said that enforcement of parking times must be observed as chalking tires is no longer allowed.  Moore inquired if additional spots would be created under an additional control order.  Marx explained that signs can be easily removed, and they can be adjusted for height.  Downey expressed concerns about the height and the location is relation to the actual parking spots.  Marx noted they will add a smaller sign that indicates the limited time nature of the spots as being short term/stop and go use.  City is looking for feedback on spots.  Marx noted the lower height of the signs makes it easier for drivers to see when they are in the spaces.  Denison noted there is a lower handicapped one in front of Sweet Shop and expressed opinion signs are ugly detract from downtown look.  Weedon noted with the increase of marijuana businesses there will be more discussions surrounding issue of stop and go parking spaces.  Moore moved to approve Traffic Control Order #256 – Make two parking spaces, parking space 1500 and 1501 “10 Minute Parking” in front of 113 E. Front Street.  No second.  Motion failed.

Approve grant agreement between the Michigan Gateway Community Foundation and the Buchanan City Police Department for RAD Rape Defense Class in the amount of $1,700.00 – Marx commented that the grant from the Michigan Gateway Foundation came in today to pay for the Rape Aggression Resistance program offered by Officer Brie.  Currently Officer Brie must borrow equipment which makes it difficult to plan classes.  Grant will also cover cost of another instructor.  Weedon commented upon support of program.  Moore expressed thanks to the Foundation for their support.  Denison moved, Downey seconded to approve grant agreement between the Michigan Gateway Community Foundation and the Buchanan City Police Department for RAD Rape Defense Class in the amount of $1,700.00.  Roll call vote carried unanimously.

Public Comment
•    Dan Vigansky – Commented upon agenda and not amending it. Commented upon DDA parking situation.
•    Ed Graveline – Commented up police support in recent break in at his property.  Everything was returned except for one item
•    Cindy Benson – Inquired as to when new AEP lighting would be installed.  Commission noted that they have started and are working her way.   Commented upon rumble strips making noise and being removed in another community.
•    Debra Patzer – Noted Zen Leaf advertising is not marijuana leaves, but lotus leaves.
•    Randal Peart – Feed mill DPW site should be sent to Planning Commission for study.  Commented upon Round Up use and suggest creating map for where it was used.  Commented upon County trucks traveling through City.  
•    Norma Ferris – Filled in application for temporary office job and submitted to Clerk.
•    Randal Peart – Requested more information regarding the Friends of the Ducks.

City Manager Comments  
The chip and seal project has been completed and has been fog sealed with a nice finished product.  Suggested fixing other roads in same manner due to lower cost than asphalt.

Thanked staff for work during medical leave.

Commissioners’ Comments
Toerne – Invited all to next Planning Commission meeting and Landfill meeting.  Previous Landfill meeting most time spent on Manager’s review.  Noted time for Landfill dewatering and bids are being sought.  There have been many housekeeping jobs being completed.  Commented upon Relay for Life and his involvement on behalf of his wife, Sheila.  Read letter from Chris Gowan from Relay for Life who is director.  Read letter from Beth Chubb director of Farmer’s Market in support of event.  Welcomed Bill back.  Gave complement to person in charge of mowing behind house.  
Downey – Inquired how Relay for Life would do laps and suggested use of Trail. 
Denison – Commented upon chip and seal with fog coating. Inquired about tree removal on Chippewa and Fourth by AEP and Wright Tree Service.  Inquired why DPW cannot stay where it is.  Marx noted that it would have to be raised above the flood plain. General discussion of where DPW could be located.
Weedon – Commented upon River Street and Feed Mill properties and necessity for income/revenue for City.  Noted possible change with new information.  Commented upon Round Up use in City.  
Moore – Welcomed Marx back from leave and thanked staff for providing information in his absence.  Commented upon Friends of Oak Ridge project of repairing headstones.  Attended first anniversary of Dog Park.  Noted Friends of Ducks is planning a founding meeting which will then come up with bylaws and leadership and then go to BARB for approval. Thanked all visitors for input.

Adjourn
Weedon moved, seconded by Denison to adjourn the meeting.  Voice vote carried unanimously. Mayor Moore adjourned the meeting at 8:50 p.m.


_______________________________            ___________________________
Mayor Patricia A. Moore DPM                   City Clerk Brenda J. Hess

This meeting was recorded and may be viewed on Comcast Channel 17 and YouTube.

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