February 13 2012 Minutes
CITY OF BUCHANAN COMMISSION MINUTES
February 13, 2012
The regular scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday February 13, 2012 and was called to order by Mayor Cole at 7:00 p.m.
The Pledge was recited by all. No Invocation was heard.
Commissioners present: Carla Cole, David Hagey, Patricia Moore, Earl J Scanlon III, Michael Terrell
Commissioners absent: none
Staff present: City Manager Bill Marx, Downtown Development Authority Director Debra Patzer and Clerk Gladys Bybee
Guests/Visitors present: Redbud Area Ministries (RAM) Christi McPherson, along with 6 visitors including 2 reporters
Hagey moved, seconded by Scanlon to approve the Consent Calendar as presented. Roll call vote carried unanimously.
• Minutes: Regular scheduled meeting, January 23, 2012
• Checks 63115 to 63247 in the amount of $216,646.36
• Budget Amendment; General Fund, City Commission, FY 2011-12
• 2012-13 Budget Process Schedule
• Resolution 2012.02/66, Negotiate the 2012 Summer School Tax Collection Fee
WHEREAS, the City agrees to collect the total summer school taxes as certified by the School District for the levy on July 1, 2012 for property located within the City; and
WHEREAS, the School District agrees to pay City costs of assessment and collection in the negotiated amount; and
WHEREAS, no later than June 1, 2012, the School District shall certify to the Treasurer the school millage to be levied on property for summer school tax collection in 2012; now, therefore,
BE IT RESOLVED, that the Treasurer is authorized and directed to negotiate with the School District on behalf of the City of Buchanan: for the reasonable expenses for collection of the district’s summer property tax levy that the City may bill under MCLA 380.1611. Any such proposed agreement shall be brought before the City Commission for its approval.
McPherson reported on RAM assistance statistics along with information of complete building remodeling, logo contest, and meeting health department guidelines. Commission and McPherson shared discussion.
Marx reported after further review of the electric car charging station he requested that the charging station be installed in a better lit location and activation would occur soon. After brief discussion, Scanlon moved, seconded by Moore to approve the permanent placement for installation of the Electric Car Charging Station along the curbside on the south side of Front Street, west of Oak Street near the Police Department (107 W. Front). Roll call vote carried unanimously.
Scanlon moved, seconded by Moore to approve the “Thrill on the Hill” as an annual City sponsored event. Roll call vote carried unanimously. Marx reported the details of the Thrill on the Hill event and asked if the Commission would select the last weekend in January as the official date for the event. Scanlon moved, seconded by Terrell to declare the last weekend in January for the Thrill on the Hill event. Roll call vote carried unanimously.
Marx reported that replies from Facebook supported the June garage sale date for City Wide Garage Sales. Moore and Cole clarified that resident’s could have two other sales and that we would still work with the Chamber of Commerce for the August Garage Sale.
Moore moved, seconded by Terrell to approve the City Wide Garage Sales for Friday June 8 and Saturday June 9, 2012 as a City sponsored event. Roll call vote carried unanimously.
Patzer explained the changes in the process of funding for the CDBG Revolving Loan Fund and answered questions from Commissioners. Moore moved, seconded by Scanlon to approve the resolution as presented. To Endorse Capital Fund Services, Inc., a wholly owned subsidiary of Great Lakes Capital Fund as the entity to administer and manage the Community Development Block Grant (CDBG) Regional Revolving Loan Fund for our Region (Region 6).
WHEREAS, the Michigan Strategic Fund (MSF) has been informed by the U. S. Department of Housing and Urban Development (HUD) of its concern regarding the low utilization rate and non-revolving nature of local business Revolving Loan Funds; and
WHEREAS, the MSF has mandated the regionalization of local revolving loan funds; and
WHEREAS, the MSF believes regional revolving loan funds (RLF) will lead to:
• Stronger loan volume associated with deeper risks;
• Significant Statewide improvement in HUD reporting, guideline compliance, and on-going monitoring compliance;
• Improvement in the quality of project management including stronger collateralization structures more focused cash flow analysis more organized and uniform communication about loan opportunities;
• Closer regional cooperation based upon shared resources; and,
• More stable RLFs with more flexible eligibility criteria: and,
WHEREAS, once the MSF board has designated the Revolving Fund Manager (RFM) for a region all existing revolving loan funds assets in a region will be recalled and the MSF will reissue the recalled assets in the form of a grant to the respective region’s designated RFM; and
WHEREAS, the MSF has asked every community with a local revolving loan fund to endorse an entity they believe has the ability to effectively manage and administer a regional revolving loan fund for their region;
THEREFORE BE IT RESOLVED, that the Great Lakes Capital Fund and its subsidiary, Capital Fund Services (a Community Development Financial Institution) have the resource, knowledge, experience and staff necessary to manage a Regional Loan Fund; and
BE IT FURTHER RESOLVED, that the City of Buchanan hereby endorses Capital Fund Services (CFS) as the entity to administer and manage the Regional Revolving Loan Fund for our Region (Region 6).
Roll call vote carried unanimously. Resolution 2012.02/67 declared adopted.
Angela Pasula, District Court Judge announced that she will be running for Circuit Court Judge and announced her biography. Art Cotter, Berrien County Prosecuting Attorney supported Ms. Pasula.
Patzer reported that WNDU was here about the car charging station and would be airing this week and would let them know when.
Marx’s personal comments were heard and he reported it was unusual for a community to attain and install an electric charging station, Thrill on the Hill did make $280, in the process of changing ceiling tile, bulb replacement, and cleaning vents in City Hall, and receipt of letter from DEQ regarding non reporting on the permit for storm water. He explained the letter in detail.
Commissioners commented on “Thrill on the Hill”, RAM opportunities for the community, DEQ requirements for storm water, Dog Park, and upcoming Annual Planning Meeting.
Hagey moved, seconded by Terrell to adjourn the meeting at 8:06 p.m. Voice vote carried unanimously.
Gladys M. Bybee, MMC-City Clerk Carla M. Cole, Mayor