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August 8 2011 Minutes
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CITY OF BUCHANAN COMMISSION MINUTES
August 8, 2011
 
A Public Hearing was scheduled and publication as required for August 8, 2011 at the Tin Shop Theatre, 108 W. Roe Street to hear public comments regarding the sale of public property. The Mayor called the public hearing to order at 7:00 p.m. and invited public to express comments concerning the sale of said public property located at 511 Michigan Street, Buchanan, Michigan. The City Manager explained that the neighbor had proposed to purchase the property that is adjacent to his and raise the condemned house located on the property. He also summarized his conversation with a realtor regarding the parcel. Hearing no comments or receipt of written comments, Moore moved, seconded by Hagey to close the public hearing at 7:07 p.m. Voice vote carried unanimously.


The regular scheduled meeting of the City Commission was held at the Tin Shop Theatre, 108 W. Roe Street, Buchanan, Michigan, Monday, August 8, 2011.  Mayor Cole called the meeting to order at 7:07 p.m.
         
The Pledge was recited by all.  No Invocation was heard.

The Mayor read the letter of recognition to City employee Craig Miller and then she presented the Appreciation Recognition Award to Craig Miller.
 
Commissioners present:  Carla Cole, Patricia Moore, Earl J. Scanlon III., Michael Terrell
Commissioners absent:   David Hagey
Staff present:            City Manager Bill Marx, DPW Employee Mike Baker and Craig Miller, and Clerk Gladys Bybee
Guests/Visitors present:  Fine Arts Council Representatives Rich Shepardson and Alice Kring, Transportation Management Inc. President Kim O’Haver and SMEGA Director Shelley Klug along with 14 visitors including 1 reporter

Alan Robandt, supported the name of Buchanan Community Center under New Business; Consider Naming the Community Center.

The clerk requested that an additional check be added to the Check Register in the amount of $153.00, a typographical error change to the consent calendar item I, include items to the Agenda: B. Addendum to Surplus Personal Property approved at 7-25-11 meeting for Auction under Unfinished Business, B. Revised List to Name the Community Center (131 S. Oak Street) under New Business, and also D. Consider Supplemental Right of Way and Easement for AEP under New Business.  Scanlon moved, seconded by Moore to amend the Consent Calendar including the Agenda as requested.  Roll call vote carried unanimously. Scanlon moved, seconded by Terrell to approve the consent calendar and the amendments to the Agenda. Roll call vote carried unanimously.
•    Agenda as amended
•    Minutes: Regular scheduled meeting, July 25, 2011
•    Checks 61996 to 62086 in the amount of $1,519,479.33 with inclusion
•    Repeal of Buchanan City Fire Department Standard Operating Guidelines (SOG) approved June 13, 2011
•    Ordinance Introduction: Call a Public Hearing on Monday, August 22, 2011 at 7:00 p.m. to invite and hear public comments on an Ordinance for Renewing Grant of Franchise SEMCO Energy Gas Company
•    Ordinance Introduction: Call a Public Hearing on Monday, August 22, 2011 at 7:00 p.m. to invite and hear public comments on a new Ordinance Creating Chapter 12, Animals and Fowl, Article I. In General
•    Reappoint Tom Hoetger to the Joint Sewer/Water Board for a 3-year term ending in 2014, as recommended by the Joint Sewer/Water Board
•    Amend the bylaws of the Joint Sewer/Water Board to change their quarterly meeting day and time from Wednesday at 7:30 p.m., to Monday at 7:00 a.m., as requested by the Joint Sewer/Water Board
•    Street Closure Request from DDA, for September 3, 2011, from 8:00 a.m. to midnight on MAIN STREET FROM Front St. to North Parking Lot; and from noon to midnight from the North Parking Lot to Dewey St. for the Non-Pareil event

Southwestern Michigan Economic Growth Alliance (SMEGA) Director Shelley Klug distributed a map of Michigan that had been divided into regions which could be found on Michiana Partners, Berrien County Manufacturing Council and Buchanan properties websites. She also distributed a list of Buchanan Partners and new legislation for interested businesses.

Noted that Commissioner’s toured the landscaping of the Tin Shop Theatre prior to meeting and all can tour again after the meeting. Fine Arts Council President Rich Shepardson (Board committed to administration at the Tine Shop Theatre) reported on the new maintenance and repair done to the Tin Shop.

Marx summarized the request from the adjacent property owner to buy the public property located at 511 Michigan Street, parcel number 11-58-7300-0026-00-7. Marx reported that City Attorney Hyrns recommended that the property be listed for sale for thirty days prior to a sale. After shared deliberation, Scanlon moved, seconded by Terrell to reauthorize the sale of 511 Michigan Street to the adjacent property owner as discussed and reported at the previous meeting. Roll call vote carried unanimously.

Scanlon moved, seconded by Terrell to approve the Addendum to Personal Property as presented. Roll call vote carried unanimously.

Kim O’Haver (Third Party Administrator for Dial-A-Ride) reported that the Master Agreement with the State of Michigan was a five year agreement giving details on the administration for Buchanan Dial-A-Ride. She explained the changes from the previous agreement. Moore moved, seconded by Scanlon to approve Master Agreement No. 2012-0052 with the Michigan Department of Transportation as presented and authorizes the City Manager and Transportation Coordinator to sign said agreement. Roll call vote carried unanimously.

The Mayor read the revised list of submitted names for 131 South Oak Street (former Buchanan Senior Center) and discussion was held. After deliberation, Moore moved, seconded by Scanlon to name the building at 131 S. Oak Street “Buchanan Redbud City Center”. Roll call vote carried unanimously.

Marx reported that three different models of backhoe/loader had been tested by the Department of Public Works (DPW) personnel and explained that employees recommended the CAT due to the features. He noted that the DPW would be able to perform the mechanics on the CAT. Discussion/questions were shared with employee/operator Mike Baker about the comparison of the different pieces of equipment. Scanlon moved, seconded by Terrell to purchase the CAT Backhoe/Loader for DPW in the amount of $74,891 as presented and recommended. Roll call vote carried unanimously.

Marx reported that the easement with Indiana Michigan Power Company runs along the Wastewater Treatment Plant and had been reviewed by the City Attorney. He explained that the large aluminum poles would replace current wooden poles. Terrell moved, seconded by Moore to approve the Supplemental Right of Way and Easement with Indiana Michigan Power Company as presented. Roll call vote carried unanimously.

Alice Kring explained the upcoming Faith & Family Day in detail, urged school supply contributions and announced upcoming children’s play. Christine Baker announced that Buchanan Meadows received a National Award from the State of Michigan for Commitment to Quality and will be coming before the Commission for a sign.

City Manager personal comments were heard and noted that Cathy Swem was the person that submitted the name selected for 131 S. Oak Street and would be receiving the award.
 
All Commissioners acknowledged sympathy to the Burnett Family and commended Craig Miller. Their personal comments/greetings were also heard.

Scanlon moved, seconded by Terrell to adjourn the meeting at 8:28 p.m.

_____________________________                        ____________________________
Gladys M. Bybee, MMC-City Clerk                       Carla M. Cole, Mayor


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