July 25 2011 Minutes
CITY OF BUCHANAN COMMISSION MINUTES
July 25, 2011
The regular scheduled meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, July 25, 2011. Mayor Cole called the meeting to order at 7:00 p.m.
The Pledge was recited by all. No Invocation was heard.
Commissioners present: Carla Cole, David Hagey, Patricia Moore, Earl J. Scanlon III., Michael Terrell
Commissioners absent: none
Staff present: City Manager Bill Marx, Acting Fire Chief Mike Adams, and Clerk Gladys Bybee
Guests/Visitors present: Buchanan Senior Center Director Alice Hopkins along with 8 visitors including 1 reporter
After the clerk requested that an additional item be added to the consent calendar and removal of the Closed Session to consult with Attorney regarding trial or settlement strategy under MCL 15.268 Sec. 8 (e) to the Agenda, Scanlon moved, seconded by Hagey to amend the Agenda to include Excused Absence of Commissioner Scanlon from the 7-11-11 meeting under the consent calendar and remove the Closed Session to consult with the Attorney under XII. Roll call vote carried unanimously. Hagey moved, seconded by Scanlon to approve the consent calendar with the amendments to the Agenda. Roll call vote carried unanimously.
• Agenda as amended
• Minutes: Regular scheduled meeting, July 11, 2011
• Checks 61912 to 61995 in the amount of $448,144.35
• Budget Amendment General Fund to record Fire Department “Safer Grant” Revenue and Expenditure Budget
• Budget Amendment General Fund to make upgrades to the Community Center and City Parks
• Surplus Personal Property for Disposal
• Addendum 4 Notice of Meetings for the City of Buchanan City Boards during 2011; Design Review Committee
• Excuse absence of Commissioner Scanlon from July 11, 2011 meeting
Buchanan Senior Center Director Alice Hopkins explained the changes and upgrades to the center and questions were shared with commissioners, Manager and Ms. Hopkins.
Marx explained the four (4) historical marker plaques for McCoy’s Creek Culvert, Ross Sanders House/old City Hall, Mill Alley, and Pears Mill as proposed by the Downtown Development Authority Director Debra Patzer. Moore moved, seconded by Scanlon to approve the purchase of the four markers in the amount of $200 each. Roll call vote carried unanimously.
Chief Adams summarized the Standard Operating Guidelines for Recruitment and Staffing and explained the changes. Scanlon moved, seconded by Terrell to approve both Amendments to Buchanan City Fire Department Standard Operating Guidelines I approved June 13, 2011 as presented. Roll call vote carried unanimously.
Scanlon moved, seconded by Terrell to approve the Buchanan Fire Department Standard Operating Guidelines II as submitted. Roll call vote carried unanimously.
After explanation from Marx and a brief recess to review the agreement, Hagey moved, seconded by Scanlon to approve the Settlement Agreement with former employee John Brown as read. Roll call vote carried unanimously.
The City Manager commented on brush chipper breakdown causing the delay in collection, repair of more sink holes, trial testing of new back hoes, meetings with purchasers of the Clark Complex off of River Street to take down three of the five buildings. He also noted the probable forthcoming of a lease for a portion of the former Golden Farms Candy building and the purchase of tables and chairs for the former Senior Center, 131 S. Oak Street. All agreed to a contest to rename the building at 131 S. Oak Street. Scanlon moved, seconded by Terrell to authorize the City Manager to continue negotiations for the lease of a portion of the former Golden Farms Candy building. Roll call vote carried unanimously.
Commissioners’ personal comments/greetings were heard. Moore noted receipt of comments about Cemetery to use leaf blowers after trimming and concern of the short distance to merge on the east and west portion of Front Street.
Scanlon moved seconded by Moore to go into closed session to review the July 11, 2011 Closed Session Minutes at 7:55 p.m. Roll call vote carried unanimously.
The Mayor reconvened the regular meeting at 7:58 p.m.
Hagey moved, seconded by Scanlon to approve the Closed Session minutes to consult with Attorney regarding trial or settlement strategy under MCL 15.268 Sec. 8 (e). Roll call vote carried unanimously.
Scanlon moved, seconded by Moore to adjourn the meeting at 8:00 p.m.
Gladys M. Bybee, MMC-City Clerk Carla M. Cole, Mayor