November 8 2010 Minutes
CITY OF BUCHANAN COMMISSION MINUTES
The regular scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, November 8, 2010. Mayor Cole called the meeting to order at 7:00 p.m.
The Clerk administered the Oath of Office for City Commissioner to Carla Cole, David Hagey and Earl Scanlon as elected on November 2, 2010.
Moore moved, seconded by Hagey to nominate and appoint Carla Cole as Mayor. Roll call vote carried by majority. YEA: Moore, Cole, Hagey. NAY: Weaver, Scanlon.
Mayor Cole read and presented the Proclamation of National Hospice/Palliative Care Month, November-2010 to Debbie Hayes, Hospice at Home Community Relations.
Commissioners present: Carla Cole, David Hagey, Patricia Moore, Earl Scanlon, Warren Weaver
Ottawa Court resident Sheila Daly read a letter of support for the Agreement between the City of Buchanan and the Nature Conservancy for Ecological Management from the Buchanan Area Recreation Board and its sub committee, Friends of McCoy’s Creek Trail.
Scanlon moved, seconded by Moore to approve the Consent Calendar as presented. Roll call vote carried unanimously.
Hospice Representative Debbie Hayes read the Hospice at Home Buchanan Remembrance Garden vision, location, activities, and maintenance. Patzer responded to the commission question about ownership of the property and confirmed that she was inquiring with Amtrak to clarify ownership. Discussion was shared with Hayes, Patzer and Buchanan Meadows Representative Christine Baker about the tranquility and safety with the frequency of trains going through. The Commission encouraged them to work with the City Manager and DDA Director.
After Marx explained, Moore moved, seconded by Weaver to authorize the emergency expense of $22,425 for the extra work due to the inability to shut off the existing 10” water main to the Smith Street Culvert Modification Project. Roll call vote carried unanimously. Discussion was shared with commission and manager regarding documentation of existing valves and it was noted that total amount of project estimated about $80,000. Marx also noted that the water project was delayed a couple months.
After discussion held earlier in the meeting and unknown ownership of the property involved, Patzer recommended on behalf of the group that no action on the Proposal from Buchanan Meadows for a Memorial Garden be taken and the item tabled to a later date. Scanlon moved, seconded by Moore to table any action regarding the Memorial Garden until further information was available. Roll call vote carried unanimously.
Chris May from the Nature Conservancy based out of Lansing summarized the agreement and brief discussion was shared. Weaver moved, seconded by Moore to approve the 10 year Ecological Management Agreement between the City of Buchanan and the Nature Conservancy as presented and recommended. Roll call vote carried unanimously.
Dick Proud explained the continuation of the trail to install 3,500 linear feet of new walking trail west of the baseball fields from the Elliott property boundary to the 31 acres of the Prairie with a return loop around the existing well house with dollars coming from their fund raisers. Scanlon moved, seconded by Moore to approve the bid waiver request from Friends of McCoy’s Creek Trail to authorize the proposal from Selge Construction Co., Inc. in the amount of $25,725 for continuation of McCoy’s Creek Trail as presented. After discussion about the possibility of a required permit through DNRE, roll call vote carried unanimously.
Marx reported that the electronic equipment was installed in the Water and Sewer Department and customer billing would be billed on a monthly cycle beginning immediately. He noted that he just found out about a blower motor problem at the wastewater plant and would be working with the supplier for repair.
Commissioners’ personal comments were heard and Commissioner Hagey accepted the appointment to the Farmers’ Market Board. Weaver noted that the large leaf blower was broke down thus a slow down in collection.
Scanlon moved, seconded by Moore to adjourn the meeting at 8:02 p.m.