July 12 2010 Minutes
CITY OF BUCHANAN COMMISSION MINUTES
The regular scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, July 12, 2010. Mayor Cole called the meeting to order at 7:00 p.m.
Commissioner Moore read the biography of Harvey Burnett and the Mayor presented the Citizen Appreciation Recognition Award to Mr. Burnett.
Scanlon moved, seconded by Moore to approve the Consent Calendar as presented. Roll call vote carried unanimously.
The Mayor also presented the Proclamation to Mr. Burnett.
Scanlon moved, seconded by Moore to approve the resolution as presented.
Weaver moved, seconded by Scanlon to approve the Installment Purchase Agreement with Chemical Bank for the remainder of the purchase for the Fire Truck in the amount of $202,880 as presented. Roll call vote carried unanimously.
After explanation from the City Manager and shared discussion with Commission, Norton moved, seconded by Weaver to approve the purchase of a Kubota Diesel Mower for $17,100.00 as presented. Roll call vote carried unanimously.
The City Manager reported that staff was concerned that the City would not collect enough funds to cover the $500 payment to the Chamber of Commerce due to the changed dates of the Community Wide Garage Sale. Norton moved, seconded by Scanlon to continue the partnership with the Chamber of Commerce, as the garage sales are a community wide event and to pay the allocation of $500 to the Chamber of Commerce for their services provided with said event. There was candid discussion regarding the letter received from the Chamber of Commerce President regarding the Chambers role with the Garage Sales. Roll call vote carried unanimously
After explanation from the City Clerk, Weaver moved, seconded by Norton to approve both Discharge of Rental Rehab Deferred Payment Mortgage’s for Thomas Gauthier and Sharon Gauthier as recorded in Liber 2739 page 1029 and Liber 2473 pages 1936 through 1939 as presented and recommended. Roll call vote carried unanimously.
The City Manager explained that Pastor Sean Kidd from the Buchanan Area Ministerial Association (BAMA) contacted her to request permission for BAMA to use the City Logo for its Faith and Family Day, August 29, 2010. Scanlon moved, seconded by Moore to approve the request as presented. Roll call vote carried unanimously.
The City Manager reported that fire training had occurred at City owned property, 511 Michigan Street and was now requesting permission to solicit bids for demolition with funds taken from fund balance. Norton explained the fire trainings and thanked the City for allowing the Fire Department to utilize the acquired property. Norton moved, seconded by Moore to approve the request to solicit bids as presented. Roll call vote carried unanimously.
Public comments were heard from Monroe Lemay.
City Manager and Commissioners’ comments were heard with Commissioner Moore making a motion to appoint Chief Bill Marx to the Acting City Manager position and Mayor Cole seconding the motion. After discussion the motion was withdrawn and Weaver moved, seconded by Norton to call a Work Session for July 15th to discuss appointing an Acting City Manager. Roll call vote carried unanimously.
Scanlon moved, seconded by Moore to go into closed session at 8:13 p.m. to review closed session minutes from the June 28th meeting. Roll call vote carried unanimously.
The Mayor reconvened the regular meeting at 8:17 p.m.
Scanlon moved, seconded by Moore to approve both sets of closed session minutes from June 28th for the periodic personnel evaluation under MCL 15.268 Sec. 8. (a) of the City Manager as confirmed and requested by the City Manager and to go into closed session excluding the City Manager pursuant to Act 267 of 1976, 15.268 Sec. 8(h) to consider material exempt from discussion or disclosure by state or federal statute; to discuss the written attorney opinion. Roll call vote carried unanimously.
Scanlon moved, seconded by Moore to adjourn the meeting at 8:18 p.m.