January 22 2007 Minutes
CITY OF BUCHANAN COMMISSION MINUTES
January 22, 2007
A regular scheduled meeting of the City Commission was held at City Hall, 302 N. Redbud Trail, Buchanan, Michigan Monday, January 22nd and called to order by Mayor Moore at 7:31 p.m.
All in attendance recited the Pledge. Reverend Tom Fox, Portage Prairie United Methodist Church gave the Invocation.
Commissioner Harrington read the biography of residents Matthew and Jayson Strozewski and Mayor Moore presented the twins with Citizen Appreciation Recognition Awards for their contributions in making Life Better in Buchanan (Hugs for Life).
Commissioners present: Carla Cole, Barbara Clark, David Hagey, Jennifer Harrington, Patricia Moore
Commissioners absent: none
Staff present: City Manager Meg Mullendore and Clerk Gladys Bybee
Guests/Visitors present: DDA/TIF Executive Director Michelle Klarich, DDA/TIF Chairwoman Tracy Dippo and 15 visitors including 2 reporters
Harrington moved, seconded by Clark to approve the Consent Calendar as presented. Roll call vote, motion carried unanimous.
? Minutes: Regular Meeting January 8, 2007
? Checks 51832 to 51936 in the amount of $342,075.79
? Ordinance 2007.01/374, Amending the Boundaries of the City of Buchanan Downtown Development Authority (copy of Ordinance attached and made part of this record)
?Resolution 2007.01/1, Authorizing Treasurer to negotiate the summer school tax collection fee
WHEREAS, the City agrees to collect the total summer school taxes as certified by the School District for the levy on July 1, 2007 for property located within the City; and
WHEREAS, the School District agrees to pay City costs of assessment and collection in the negotiated amount; and
WHEREAS, no later than June 1, 2007, the School District shall certify to the Treasurer the school millage to be levied on property for summer school tax collection in 2007; now, therefore,
BE IT RESOLVED, that the Treasurer is authorized and directed to negotiate with the School District on behalf of the City of Buchanan: for the reasonable expenses for collection of the district?s summer property tax levy that the City may bill under MCLA 280.1611 or MCLA 280.1612. Any such proposed agreement shall be brought before the City Commission for its approval.
ADOPTED this 22nd day of January 2007.
?Reappoint JT Adkerson, Jim King, and Margaret Young to the Board of Review to another two (2) year term through January 2009
Michelle Klarich reported the minor edit necessary to the Development and Tax Increment Financing Plans for the City of Buchanan Downtown Development District, specifically Section 9. She explained the memo from Greg Milliken, McKenna Associates and read the edited section 9 while commission reviewed. After shared discussion, Hagey moved seconded by Cole to approve the Ordinance Amending the Development and Tax Increment Financing Plans for the City of Buchanan Downtown Development District with the editing to Section 9 and 12 on pages 19 and 20 referencing the sale, lease, conveyance pending legal review and approval. Roll call vote, motion carried unanimous.
Mullendore presented the magnetized holder with document (File for Life) and explained the grant process for submittal to the Gateway Foundation. Cole moved seconded by Clark to approve the submission of the grant to Michigan Gateway Community Foundation for the File of Life. Roll call vote, motion carried unanimous.
After review and discussion, all concurred to the 2007-2008 Budget Session schedule as presented.
Klarich announced Chamber Annual Dinner at Pennelwood, urged commissioner attendance and invited public. Nomination forms available and encouraged.
?Out to City Manager Conference Tuesday through Friday; Chief Marx acting on her behalf
?Upcoming Goal Setting session
?Last week joint DDA/Chamber meeting good for more effectiveness in community
?Thanks to Lions Club for community commitments and hard work in the community
?Office changes in City Hall complete
?No date set for the weir replacement. CAD drawings developed by Wightman & Associates; available for review. No state permit necessary according to Wightman, will need to be bid out. Project will be taken to next DDA meeting to discuss shared expense.
?Thanks to Wal-Mart for receipt of a $500. grant for Channel 99 equipment
?Pleased that Commission presented awards to twins
?Thanks to workers for clearing crosswalks
?Congratulations to all the Strozewski family for their community involvement making Buchanan a great community to live in
?Congratulations and best wishes to DDA/TIFA on boundary changes and plan updates
?Thanks to Wal-Mart for grant
Clark moved, seconded by Cole to adjourn the meeting at 8:05 p.m. Voice vote carried unanimous.