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 June 28 2010 Minutes CITY OF BUCHANAN COMMISSION MINUTES The regular scheduled meeting of the City Commission was held at Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, June 28, 2010. Mayor Cole called the meeting to order at 7:02 p.m. Scanlon moved, seconded by Moore to amend the consent calendar to remove item F. Reappoint Mark Soltys to the Downtown Development Authority for a four year term ending 2014 under the Consent Calendar to discuss it under New Business B. and include C. Status of Golden Farms Candy Building, 204 N. Redbud Trail under New Business along with adding A. Recent Development of the DDA Property Exchange under Unfinished Business. Norton moved, seconded by Scanlon to approve the Consent Calendar as amended. Roll call vote carried unanimously. Mullendore explained the emergency with the computer server and operating system for City Hall which she and the Treasurer believed necessitated the upgrade. Moore moved, seconded by Norton to approve the bid waiver and expenditure not to exceed $8,330 to Custom Computer for replacement of the Network Server and Operating System as presented and recommended. Roll call vote carried unanimously. Mullendore summarized the City’s closing on the purchase of the Golden Farms Candy building property (204 N. Redbud Trail) in 2006 with preliminary plans done by Barker-Nestor with no further action from Commission; the purchase of the bank building on the hill that was later rescinded, leaving the Municipal Complex issue at a standstill. She then reported that staff is awaiting direction of the commission to move forward. Discussion was shared about marketing the property and changes that would occur as a result of the property exchange with the DDA. Scanlon made a motion to sit down as a Commission and invite Kevin Barker and have him bring out old sketches to a work session for review and discussion with an inclusion of a fourth option to consider a new building on the Third Street parcel(s). Mullendore and Commission shared discussion about energy costs of current city hall and USDA loan for building a new municipal building to house all. Moore seconded the motion with amendment of fourth option review and roll call vote carried unanimously. Commissioners’ comments were heard. Scanlon moved, seconded by Weaver to go into closed session to consider the periodic personnel evaluation under MCL 15.268 Sec. 8. (a) of the City Manager as confirmed and requested by the City Manager and to go into closed session excluding the City Manager pursuant to Act 267 of 1976, 15.268 Sec. 8(h) to consider material exempt from discussion or disclosure by state or federal statute; to discuss the written attorney opinion. Roll call vote carried unanimously. The Mayor reconvened the regular meeting at 9:37 p.m. Scanlon moved, seconded by Moore that based upon the City Manager evaluation and contract review the parties have agreed to the monetary terms of a separation agreement and authorize the Mayor and City Manager to sign the final documents drafted and prepared by the City Attorney. Roll call vote carried unanimously. Scanlon moved, seconded by Weaver to authorize the Mayor to send a letter to the St. Joseph City Council requesting the assistance of their City Manager Frank Walsh to facilitate the Buchanan City Manager Search. Roll call vote carried unanimously. Weaver moved, seconded by Norton to adjourn the meeting at 9:40 p.m. _____________________________ ____________________________ |
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