April 12 2010 Minutes
CITY OF BUCHANAN COMMISSION MINUTES
April 12, 2010
The Mayor called the public hearing to order at 7:00 p.m. and invited public to express comments regarding an application for Industrial Facilities Tax Exemption Certificate (IFEC) Transfer from C & S Machine Products, Inc. Southwestern Michigan Economic Growth Alliance (SMEGA) Director Shelley Klug announced that the sale of Premier Tool & Die property fell through, thus C & S wished to withdraw the IFEC application. Moore moved, seconded by Scanlon to adjourn the Public Hearing at 7:02 p.m.
The Mayor called the public hearing to order at 7:02 p.m. and invited public to express comments regarding the 2010-2011 Annual Budget according to Charter Section 9.4. Being no written or verbal comments, Moore moved, seconded by Scanlon to adjourn the Public Hearing at 7:03 p.m.
The regular scheduled meeting of the City Commission was held at the Buchanan City Hall, 302 N. Redbud Trail, Buchanan, Michigan, Monday, April 12, 2010 directly following the public hearings. Mayor Cole called the meeting to order at 7:03 p.m.
The Pledge was recited by all in attendance. Pastor Len Bailey gave the Invocation.
Commissioner Norton read the biography of Judy Bellaire and Mayor Cole presented the Citizen Recognition Award to Mrs. Bellaire.
Commissioners present: Carla Cole, Patricia Moore, William Norton, Earl Scanlon, Warren Weaver
Commissioners absent: none
Staff present: City Manager Meg Mullendore and Clerk Gladys Bybee
Guests/Visitors present: Southwestern Michigan Economic Growth Alliance (SMEGA) Director Shelley Klug, Buchanan Common Committee Chair Liz Miller and Buchanan Lions Club President Mark Skene along with 16 visitors including 1 reporter
Scanlon moved, seconded by Weaver to amend the Agenda to include item D. Appointment of Mayor Pro Tem under New Business. Roll call vote carried unanimously. Moore moved, seconded by Scanlon to approve the Consent Calendar with the amended agenda. Roll call vote carried unanimously.
• Agenda as amended
• Minutes: Regular scheduled meeting, March 22, 2010
• Checks 59136 to 59238 in the amount of $236,580.89
• Banner Placement request from American Legion Riders for Annual Jack Gavin Benefit Ride
• Call a Public Hearing on April 26th at 7:00 p.m. to invite and hear comments concerning the distribution of the FY 2010-2011 Southwestern Michigan Community Ambulance Services (SMCAS) Special Assessment Levy and proposed SMCAS budget for fiscal year 2010-2011, which includes the special assessment in the amount of $20.00 per dwelling.
• Project Authorization No. Z5 for Michigan Department of Transportation (MDOT) Project No. 109356 under Master Agreement 2007-0181 for FY 2010 Section 5311 Operating
• Resolution 2010.04/7, Authorizing the City Manager and City Treasurer the Authority to sign Contracts and Project Authorizations for Public Transportation Grants
WHEREAS, the City Commission of the City of Buchanan has general authority and control over Buchanan Dial-A-Ride; and
WHEREAS, the City Commission has authorized the City Manager or City Treasurer the authority to sign contracts and project authorizations for public transportation grants; and
WHEREAS, the City Commission of the City of Buchanan at a Regular Commission meeting held on April 12, 2010 unanimously voted to authorize City Manager or City Treasurer to sign contracts and project authorizations for public transportation grants.
NOW, THEREFORE, BE IT RESOLVED that contracts and project authorizations for public transportation grants be signed by City Manager and/or City Treasurer.
• Corporate Authorization Resolution from Chemical Shoreline Bank, Accounts Payable
• Corporate Authorization Resolution from Chemical Shoreline Bank, Payroll Account
• Resolution 2010.04/8, A Resolution to Approve the Summer School Tax Collection Fee in the Sum of $2,703.76 per School District totaling $8,111.28 (see attached)
• Appoint Jennifer Singleton to the Buchanan City Board of Review
• Proclamation, White Cane Week
• Proclamation, Arbor Day
The Mayor presented the White Cane Week Proclamation to Mark Skene and Mark Nixon.
Skene distributed handouts and introduced fellow Lion Member Mark Nixon. He explained the Lion’s involvement with the community and that last year was the Lions Club 75th Anniversary. Nixon explained the slides in their power point presentation.
Miller explained the Buchanan Common Committee seasons event dates and times and encouraged attendance.
Klug distributed handouts (Why SMEGA is important to Southwestern Michigan and what they do for us) and explained the retention of existing businesses and minimal job increases in the declining economy. Discussion was shared with Commission, Manager, and Klug and requested that SMEGA come on a quarterly basis to meeting.
No unfinished business was heard.
After explanation and recommendation from the City Manager, Weaver moved, seconded by Scanlon to approve the Authorizing Resolution as presented.
WHEREAS, the City Commission of the City of Buchanan, by unanimous vote, approved a purchase agreement on March 28, 2005 with the Buchanan Art Center to sell 117 W. Front Street, Buchanan Michigan (commonly known as the “Old Library Building”); and
WHEREAS, the City Commission finds that it continues to be in the public’s interest to convey 117 W. Front Street to the Buchanan Art Center; and
WHEREAS, the City Commission of the City of Buchanan wishes to authorize the Mayor, Carla M. Cole and the Clerk, Gladys M. Bybee, to sign any and all documents to satisfy the closing requirements for the sale of the property described above;
NOW, THEREFORE, BE IT RESOLVED that the Buchanan Mayor and City Clerk have authority to sign any and all documents for closing, on behalf of Buchanan City, Berrien County.
Roll call vote carried unanimously. Resolution 2010.04/9 declared adopted.
After explanation from the City Manager and confirmation that the equipment would be put on a preventative maintenance program, Weaver moved, seconded by Norton to approve the sole source bid waiver in the amount of $11,238. for the repair of the Wastewater Treatment Plant (WWTP) Vactor Truck as presented. Roll call vote unanimous.
After explanation from the City Manager and confirmation that the equipment would be put on a preventative maintenance program, Weaver moved, seconded by Moore to approve the sole source bid waiver in the amount of $6,161.65 for the repair of the Department of Public Works (DPW) Case 621B Wheel Loader as presented. Roll call vote unanimous. The City Manager noted that it was quite probable that more repairs would be forthcoming.
Norton moved, seconded by Scanlon to appoint Warren Weaver as Mayor Pro Tem. Roll call vote unanimous.
Public Comments from Len Bailey were heard.
City Manager and Commissioners’ comments were heard.
Scanlon moved, seconded by Norton to adjourn the meeting at 8:17 p.m.
_____________________________ ____________________________
Gladys M. Bybee, CMC-City Clerk Carla M. Cole, Mayor
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